The new Collective Bargaining agreements, effective Winter 2023, will affect many processes related to Child Care Reimbursement for ASEs, GSRs, and Fellows/Trainees. While we wait for guidance to be issued, please see the references to the updated reimbursement amounts below.
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Effective July 1, 2008, a system-wide child care reimbursement policy was established to reimburse ASEs appointed at 25% time or more who have (a) qualified dependent(s). Effective Winter 2023, each ASE with eligible appointment(s) shall receive up to $1,350 per quarter for expenses incurred during the ASE’s appointment period during the academic year and a maximum reimbursement of $1,350 for all of Summer Session. The Child Care Reimbursement form must be submitted by the student to the hiring department together with appropriate receipts and documentation no later than the last day of the following term. Reimbursement ProcedureThe Child Care Reimbursement Form should be kept by the student’s hiring department in the student's employment file for ASE’s, and kept by the student’s academic home department/program in the student's employment file for GSR’s. The student should be notified once the reimbursement has been processed. See also: Common Scenarios to Navigate in UCPath |
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Effective Fall 2013, students employed as Graduate Student Researchers (GSRs) at 25% time for an entire quarter will be eligible for reimbursement of qualifying childcare expenses. Effective Winter 2023, each GSR with eligible appointment(s) shall receive up to $1,350 per quarter for expenses incurred during the GSR’s appointment period during the academic year and a maximum reimbursement of $1,350 for all of Summer Session. The academic home department/program covers the cost of GSR child care reimbursements in terms of setting up the payment; thus, the payment should be set up by the hiring department. Form and receipts should be submitted to the hiring department. The academic home department/program will be subsequently reimbursed by the relevant VC office from discretionary campus funds. The Child Care Reimbursement form must be submitted by the student to the hiring department together with appropriate receipts and documentation no later than the last day of the following term. Reimbursement ProcedureFor Graduate Student Researcher (GSR) appointments the student’s academic home department/program will be responsible for processing the Child Care Reimbursement forms (as opposed to the hiring department in the case of ASE Program). The Child Care Reimbursement Form should be kept by the student’s hiring department in the student's employment file for ASE’s, and kept by the student’s academic home department/program in the student's employment file for GSR’s. The student should be notified once the reimbursement has been processed. GSR Child Care Reimbursement Program FAQ See also: Common Scenarios to Navigate in UCPath |
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Effective Fall 2018, students supported by fellowship/traineeship funds at the equivalent of a Graduate Student Reader for at least 25% time plus resident tuition and fees will be eligible for reimbursement of qualifying childcare expenses up to a maximum of $1100 per quarter. The Child Care Reimbursement form must be submitted by the student to the hiring department together with appropriate receipts and documentation no later than the last day of the following term. Reimbursement ProcedureStudents will be reimbursed by departments and programs using the same procedures used for stipend payments through the Division of Graduate Education and Postdoctoral Affairs. The Fellow/Trainees’s academic home department will be responsible for providing all required forms, records, and receipts to the Division of Graduate Education and Postdoctoral Affairs. See also: Common Scenarios to Navigate in UCPath |
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Effective July 1, 2008, a system-wide child care reimbursement policy was established to reimburse ASEs appointed at 25% time or more who have (a) qualified dependent(s). As of October 1, 2018, each ASE shall receive up to $1100 per quarter for expenses incurred during the ASE’s appointment period during the academic year and a maximum reimbursement of $1100 for all of Summer Session.
The Child Care Reimbursement form must be submitted by the student to the hiring department together with appropriate receipts and documentation no later than the last day of the following term.
Reimbursement Procedure
The Child Care Reimbursement Form should be kept by the student’s hiring department in the student's employment file for ASE’s, and kept by the student’s academic home department/program in the student's employment file for GSR’s. The student should be notified once the reimbursement has been processed.
See also: Common Scenarios to Navigate in UCPath| title | Graduate Student Researchers |
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The academic home department/program covers the cost of GSR child care reimbursements in terms of setting up the payment; thus, the payment should be set up on a home department index. The academic home department/program will be subsequently reimbursed by the relevant VC office from discretionary campus funds.
The Child Care Reimbursement form must be submitted by the student to the hiring department together with appropriate receipts and documentation no later than the last day of the following term.
Reimbursement Procedure
For Graduate Student Researcher (GSR) appointments the student’s academic home department/program will be responsible for processing the Child Care Reimbursement forms (as opposed to the hiring department in the case of ASE Program).
The Child Care Reimbursement Form should be kept by the student’s hiring department in the student's employment file for ASE’s, and kept by the student’s academic home department/program in the student's employment file for GSR’s. The student should be notified once the reimbursement has been processed.
GSR Child Care Reimbursement Program FAQ
See also: Common Scenarios to Navigate in UCPath
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Effective Fall 2018, students supported by fellowship/traineeship funds at the equivalent of a Graduate Student Reader for at least 25% time plus resident tuition and fees will be eligible for reimbursement of qualifying childcare expenses up to a maximum of $1100 per quarter. The Child Care Reimbursement form must be submitted by the student to the hiring department together with appropriate receipts and documentation no later than the last day of the following term. Reimbursement ProcedureStudents will be reimbursed by departments and programs using the same procedures used for stipend payments through the Division of Graduate Education and Postdoctoral Affairs. The Fellow/Trainees’s academic home department will be responsible for providing all required forms, records, and receipts to the Division of Graduate Education and Postdoctoral Affairs. See also: Common Scenarios to Navigate in UCPath |