Overview
The October 1, 2024 UCPath Salary Range Adjustment for our GSR/BR and ASE/BX populations will take place at the end of September through the beginning of October 2024. Please review the following deadlines, action items, and reference information below for guidance on preparing for this adjustment and post-adjustment period.
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Range Effective Month | Salary Scale Tables | Impacted Population Report Sent to Location w/new rates | Population Approved by Location | Locations Freeze Transactions for Impacted Population ONLY* | Final Corrections @ 3pm | Pay Statement on Portal | Pay Check Date |
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October 2024 | ASE Annual
Effective October 1, 2024 (MO);
October 13, 2024 (BW) | 9/11/2024 | 9/27/2024 | 9/27/24-10/7/24 | Monthly 10/21/24
Biweekly 10/24/24 | Monthly 10/30/24
Biweekly 11/4/24 | Monthly 11/1/24
Biweekly 11/6/24 |
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October 2024 | ASE Hourly
Effective October 1, 2024 (MO);
October 13, 2024 (BW) | 9/11/2024 | 9/27/2024 | 9/27/24-10/7/24 | Monthly 10/21/24
Biweekly 10/24/24 | Monthly 10/30/24
Biweekly 11/4/24 | Monthly 11/1/24
Biweekly 11/6/24 |
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October 2024 | GSR
Effective October 1, 2024 (MO);
October 13, 2024 (BW) | 9/11/2024 | 9/27/2024 | 9/27/24-10/8/24 | Monthly 10/21/24
Biweekly 10/24/24 | Monthly 10/30/24
Biweekly 11/4/24 | Monthly 11/1/24
Biweekly 11/6/24 |
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October 2024 | Trainee/Fellow with Supplements | N/A | N/A | N/A | N/A | N/A | N/A |
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| title | UCPath Transaction Freeze Details |
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The transaction freeze applies only to Pay Component changes made to the impacted population. The freeze does not apply to any other populations. DO NOT Process During Freeze | OKAY to Process During Freeze |
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| New Hire Concurrent Hire Rehire Termination Extend Job Short Work Break
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Future-Dated Appointments New Hire, Concurrent Hire, Rehire, Termination, Retirement, Extend Job, and Short Work Break transactions CAN be processed during the freeze. | Rw expand |
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| title | Actions Required by Departments |
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Review the Preliminary Range Adjustment reports and make corrections, as needed, by the posted deadlines, to ensure all students in the named populations are adjusted in this process Employee records with errors or data inconsistences will not be captured in the automatic adjustment
Review the Jobs with Approaching End Dates Report in BAH; extend any appointments that will expire before 09/30 (as needed). Positions with end dates before 09/30 will not be included in the range adjustment; departments will need to create manual adjustments after the payroll transaction freeze for any records not extended. Review the Position Report in BAH to update appointments with headcounts greater than 1. It is against UC San Diego campus policy to hire any students into titles covered by the ASE and GSR union agreements with headcounts greater than 1. Positions with headcounts (filled or unfilled) greater than 1 will not be included in the range adjustment; departments will need to create manual adjustments after the payroll transaction freeze for any grad academic employees in positions with greater than 1 headcount.
Review the Post-Range Adjustment reports to ensure corrections appear as expected New rates are available in the ASE/BX and GSR/BR contracts, and on the GEPA Student Academic Title Pay Rates web page.
GSR Fellow/Trainees are EXCLUDED from the general range adjustment process. Departments are responsible for making adjustments to these titles manually or by submitting a Mass PayPath action.
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Data ValidationWhen reviewing the rosters, please review all employee level data to ensure the data is as expected and correct. Some fields have a direct impact on the range adjustment program and close attention should be paid to these data elements in particular: Salary Plan and Grade:Employees with no salary plan or a salary plan of “BYA” will not be range adjusted. Employees with no salary grade will not be range adjusted. Please update the salary plan and/or grade in PayPath in order for the appointment to be range adjusted.
Step:Step is driven by Salary Administration Plan and Grade. Step drives the new rates that the employee is set to receive. Employees with no Step or a 0 Step will not be range adjusted and need to be updated through PayPath to the correct Step.
Job Expected End Date:If Job Expected End Date is prior to the range adjustment effective date, UCPath will not process a pay rate change for that employee. In the event that an employee’s Job Expected End date is prior to the Effective Date of the upcoming range adjustment and this employee should receive a range adjustment, the Job Expected End date must be extended through PayPath prior to the range adjustment mass compensation update.
Rate Code:Rate Codes should match the Rate Code that is indicated for that particular Step. If Rate Code differs from the standard Rate Code associated with the Step, the employee will not be range adjusted.
Pay Group (WOS)/Rate Code (UCWOS):Without Salary appointments will not be range adjusted. If an appointment is incorrectly set up as Without Salary, please make the necessary updates in PayPath in order for the appointment to be range adjusted.
Pay Status (Short Work Break): Appointments placed on Short Work Break will be range adjusted. If an appointment needs to be moved on or off Short Work Break, please update in PayPath. Please refer to the temporary Short Work Break Job Aid {Initiate Job Data Change PayPath Transaction (Academic) - Short Work Break (SWB)/ Return from Short Work Break (RWB)} for more details
See list of possible comments below. Comment | Additional Information |
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Employees with no salary plan or salary plan of BYA will not receive a pay rate change | The Compensation Refresh process updates employees based on Salary Plan. Employees without a Salary Plan will not get captured. The Salary Plan will need to be updated through PayPath. | Employees with no salary grade will not receive an increase | Step drives the new rates that the employee is set to receive. Employees with a blank Step or a zero Step will not be picked up in the compensation refresh process and will need to be updated through PayPath. | Employees with no step or 0 step will not receive a pay rate change | Compensation will not be updated when step is blank or zero. If there is a salary plan and grade and no step there is potential that the employee full compensation rate may be removed. Please review and update accordingly. | Job expected end date is prior to Mass Increase effective date, will not receive a pay rate change | If the employee should receive an across the board range adjustment, the Job Expected End date must be extended through PayPath prior to the mass compensation update. | WOS appointments will not receive a pay rate change | If an appointment is incorrectly set up as Without Salary, please make the necessary updates in PayPath in order for the appointment compensation to be range adjusted in the compensation refresh process. | Comp rate does not match step rate | Compensation rate amounts should align with the approved TCS rates, if not employee record will need to be updated via PayPath or correction to connect the compensation rate to the step rate. | Rate code differs from standard rate code associated with step | Rate Codes should match the Rate Code that is indicated for that particular Step. If Rate Code differs from the standard Rate Code associated with the Step, the employee will not be updated correctly. |
Preliminary reports will be shared via the Google Drive folder, GEPA Documents for MSO/Grad Coordinators. Please use your AD credentials when accessing the Google folder. (Graduate Financial Support: UCPath > BR & BX Salary Range Adjustment > BR & BX Salary Range Adjustment: AY 2024-2025) Report | Report Date | Description | Deadline for Corrections |
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GSRs: SDCMP BR-GSR Range Adjustment October 2024 - Preliminary Population Report- Updated 9-11-24 | 9/11/24 | The preliminary population report for BR- Graduate Student Researchers (GSR’s) and GSR Trainee/Fellows October 2024 Range Adjustment with an effective date of 10/1/24 Job records with an expected end date prior to the effective date of the increase will not be range adjusted. Please submit any extensions by the deadline. Please make any corrections to the employee or position data on the affected population by this deadline.
| 9/26/24 at 5:00 pm | ASEs (Annual): SDCMP BX ASE Annual Range Adjustment October 2024 - Preliminary Population Report- dated 9-11-24 | 9/11/24 | Preliminary impacted population rosters for the BX Hourly Oct 2024 Academic Range Adjustments with an effective date of 10/1/24 Job records with an expected end date prior to the effective date of the increase will not be range adjusted. Please submit any extensions by the deadline. Please make any corrections to the employee or position data on the affected population by this deadline.
| 9/26/24 at 5:00 pm | ASEs (Hourly) SDCMP BX Hourly Range Adjustment October 2024 - Preliminary Population Report- dated 9-11-24 | 9/11/24 | Preliminary impacted population rosters for the BX Hourly Oct 2024 Academic Range Adjustments with an effective date of 10/13/24 Job records with an expected end date prior to the effective date of the increase will not be range adjusted. Please submit any extensions by the deadline. Salary Plan of BYA will not receive a pay rate change
| 9/26/24 at 5:00 pm | SDCMP_BR_run 09_09_2024 | 9/3/2024 | Employee records that require updates in UCPath. Some common discrepancies identified: Old GSR Trainee/Fellow job codes that need to be updated to the new job codes Updates needed to comp rate codes to align with job code Blank comp rate codes and comp rates at $0 FTEs that are above 50% Supplement stand-alone jobs – require a GSR Trainee/Fellow job GSR Trainee/Fellow stand-alone jobs may require Supplement job Update Job Union Code
| 9/26/24 at 5:00 pm |
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| title | Post-Range Adjustment Reports |
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Post-Range Adjustment reports will be shared via the Google Drive folder, GEPA Documents for MSO/Grad Coordinators. Please use your AD credentials when accessing the Google folder. (Graduate Financial Support: UCPath > BR & BX Salary Range Adjustment > BR & BX Salary Range Adjustment: AY 2024-2025) Report | Report Date | Description | Deadline for Corrections |
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SDCMP BX ASE Annual Range Adjustment October 2024 - Post Run Report- dated 10-8-24 | 10/8/24 | The Range Adjustment process for BX Hourly ASE October 2024 Range Adjustments effective date of 10/1/24 for monthly and 10/13/24 for biweekly has been completed and Post Run Report. The Post Run Report contains both updated and not updated records which can quickly be identified by filtering column X, “Updated?” by Yes and No.
| MO Location Final Review: 10/21/24 | SDCMP BX Hourly Range Adjustment October 2024 - Post Run Report- dated 10.8.24 | 10/8/24 | The Range Adjustment process for BX Hourly ASE October 2024 Range Adjustments effective date of 10/1/24 for monthly and 10/13/24 for biweekly has been completed. The Post Run Report contains both updated and not updated records which can quickly be identified by filtering column X, “Updated?” by Yes and No.
| BW Location Final Review: 10/24/24 | SDCMP BR-GSR Range Adjustment October 2024 - Post Run Report- Updated 10-8-24 | 10/8/24 | The Range Adjustment process for BR- Graduate Student Researchers (GSR’s) October 2024 effective date of 10/1/24 for monthly and 10/13/24 for biweekly has been completed. The Post Run Report contains both updated and not updated records which can quickly be identified by filtering column X, “Updated?” by Yes and No.
| MO Location Final Review: 10/21/24 |
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Reference Information
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| title | Subsuming Off-Scale/Above-Scale Pay Components |
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Document | Document Date | Description |
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Subsuming UCOFF3 into the October 2024 Scale | 9/3/2024 | Use tabs “TA Group 1” and “GSR” to determine if your students will be on scale or above scale for the range adjustment. We expect that MOST students will be ON SCALE. |
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| title | GSR Research Fellow/Trainees and Supplements |
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This population is EXCLUDED from the general range adjustment process. Departments are responsible for making adjustments to these titles manually or by submitting a Mass PayPath action. Deadline to submit Mass PayPath files for Monthly to impact check issue date 11/1/24 is 10/17/24 at 5:00 p.m. Deadline to process E081 files in production for Biweekly to impact check issue date 11/6/24 is 10/22/24 at 5:00 p.m.
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| title | Corrections Post-Range Adjustment |
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Employee records not captured in the automatic range adjustment will need to be corrected manually. Please refer to Common Scenarios to Navigate in UCPath Collab page or the Job Aids and Quick References web page for data entry guidelines. |
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