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Erin Kilburn

Erin Kilburn

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Recordings:  

May 2022+: https://mediaspace.ucsd.edu/channel/Project%2BPortfolio%2BManagement%2BOffice%2B%2528PPMO%2529/123723262

2019-Apr 2022: https://ucsdcloud-my.sharepoint.com/:f:/g/personal/jmwhite_ucsd_edu/EtRUJUbBU19Emr59odwwdcEB2eI1wRNYk7qclS-NnpqsJg?e=82vkmd


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titleSept 20, 2022

Agenda

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Ops: incidents, quarterly updates, governance

Enhancements: new configs

Projects: entire new module (i.e., fixed asset implementation)


Components: based on modules and applications; set up in ops and enhancements projects

Assign components to all epics; used in all reporting and automation

Could use labels in a simlar way, but components enforces consistency / prevents human error (labels do not, since they are free keyed - components are a code table)

Components also 1) enable a drill into the issues associated with that component, and 2) assign a lead, which default the assignee, and 3) enable drill in tempo (time tracking) by component

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automations
based on x component, autocreate y OTL - typically based on epic, autocreate standard tasks
done for each of the components, also have standard ramp up plan in ops plan, etcImage Removed


standard monthly releases
enables drill into the issues
visualizes health/status in jira plan

embedded (for auto population of release notes)

plans and roadmaps

TT by component


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titleApril 19, 2022

Agenda

Meeting recording: 2022-04-19 Project CoP Recording.mp4 

Time Tracking: ACOP-396

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html



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titleMarch 15, 2022

Agenda

  • Welcome to Project Analytics Community of Practice.  Project Analytics Community of Practice main page. - Erika Julsrud
  • Update: The new PAH Tool
  • Demo: Chant Chart - John Lange
  • Demo: Project Record Feature- Paul Kreuger 
  • Q&A

Meeting recording:

Time Tracking: ACOP-396

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html




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titleFebruary 15, 2022

Agenda

  • Welcome to Project Analytics Community of Practice.  Project Analytics Community of Practice main page.
  • Demo: New 2022 SVCOPS tasks, internal column of tempo - Paul Kruger
  • Demo: Creating project spaces in Jira - Paul Kruger
  • Demo: Monthly update of project record in Jira - Paul Kruger
  • Q&A
  • March agenda: Ghant Chart report demo by John Lane

Meeting recording:

Time Tracking: ACOP-396

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html



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titleJanuary 18, 2022

Agenda

  • Welcome to Project Analytics Community of Practice.  Project Analytics Community of Practice main page.
  • Demo: Project Charters - Paul Kruger
  • Demo: Look back, look forward
  • Demo: Show high-level reports of how 2021 went, # of projects, staff hours, types of projects
  • Q&A
  • Agenda for February:  New 2022 svcops tasks, internal column of tempo
  • Agenda for February: Future of Project Analytics CoP

Meeting recording:

Time Tracking: ACOP-396

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html




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titleOctober 19, 2021

Agenda

  • Welcome to Project Analytics Community of Practice
  • Show and Tell - How to find a Project Report - Paul Krueger
  • Requirements - the Bread and Butter of any Project - Steward Mcmaken
  • Input on Future Topics - Paul Krueger

Meeting recording:

Time Tracking: ACOP-396

Project Analytics Community of Practice: https://collab.ucsd.edu/display/PAH/Project+Analytics+Community+of+Practice

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html




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titleSeptember 21, 2021

Agenda

  • Welcome to Project Analytics Community of Practice
  • Project Analytics Community of Practice Collab Space
  • Sarah Parnell on what other teams do to request new reports

Meeting recording:

Time Tracking: ACOP-396

Project Analytics Community of Practice: https://collab.ucsd.edu/display/PAH/Project+Analytics+Community+of+Practice

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html



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titleApril 20, 2021 - Cognos Training with PAH - Part 3

Agenda

Meeting recording: Recording Files

Time Tracking: ACOP-396

Project Analytics Community of Practice: https://collab.ucsd.edu/display/PAH/Project+Analytics+Community+of+Practice

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html



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titleMarch 16, 2021 - Cognos Training with PAH - Part 2

Agenda

Meeting recording: Recording Files

Time Tracking: ACOP-396

Project Analytics Community of Practice: https://collab.ucsd.edu/display/PAH/Project+Analytics+Community+of+Practice

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html



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titleFebruary 16, 2021 - Cognos Training with PAH - Part 1

Agenda

Meeting recording: Recording Files

Time Tracking: ACOP-396

Project Analytics Community of Practice: https://collab.ucsd.edu/display/PAH/Project+Analytics+Community+of+Practice

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html



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titleNovember 17, 2020 - Presentation by Several PMs

Agenda

  • Welcome to Project Analytics Community of Practice

Meeting recording: https://ucsdcloud-my.sharepoint.com/:f:/g/personal/jmwhite_ucsd_edu/EnpRsEqmh8tKtyDR-Pu-7Z4BiYuvg9D9Mg0ph_WcADixtA?e=nCAzGz

Time Tracking: ACOP-185

Project Analytics Community of Practice: https://collab.ucsd.edu/display/PAH/Project+Analytics+Community+of+Practice

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html



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titleOctober 20, 2020 - Presentation by Manisha and Jonathan

Agenda

  • Welcome to Project Analytics Community of Practice

Meeting recording: SIS Teams - Continuous Improvement and Service Time Allocation - Visualization in Tableau

Time Tracking: ACOP-185

Project Analytics Community of Practice: https://collab.ucsd.edu/display/PAH/Project+Analytics+Community+of+Practice

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html



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titleAugust 18 - Jira Reports vs PAH Reports

Agenda

  • Welcome to Project Analytics Community of Practice

Meeting recording: Jira Reports vs PAH Reports

Time Tracking: ACOP-185

Project Analytics Community of Practice: https://collab.ucsd.edu/display/PAH/Project+Analytics+Community+of+Practice

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html



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titleJune 16 - Vince Presenting Rolling Sliced Index

Agenda

  • Welcome to Project Analytics Community of Practice
  • Vince Kellen
  • Next time with Vince =Rolling Sliced Index

Meeting recording: https://ucsdcloud-my.sharepoint.com/:f:/r/personal/jmwhite_ucsd_edu/Documents/ITS%20BIA/Community%20of%20Practice/Project%20Analytics%20CoP/20200621%20-%20Project%20Analytics%20COP%20-%20Vince%20Presentation?csf=1&web=1&e=qr1NLW

Time Tracking: ACOP-185

Project Analytics Community of Practice: https://collab.ucsd.edu/display/PAH/Project+Analytics+Community+of+Practice

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html


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titleMay 19, 2020 - Time Tracking Report and Kuali Reflective

Agenda

  • Welcome to Project Analytics Community of Practice
  • Tableau QA > Public > Data Load Status report open to all to see when data was last loaded into an Activity Hub
  • PAH data load at 6pm has been shut off.  Data is still loading at noon, 6pm and midnight.
  • Kal Zsamboky - Time Tracking Report by customized groupings
  • Susan Oswalt - Kuali project retrospective (/wiki/spaces/ESRK/pages/15774564)

Meeting recording:  not recorded

Time Tracking: ACOP-185

Project Analytics Community of Practice: https://collab.ucsd.edu/display/PAH/Project+Analytics+Community+of+Practice

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html


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titleApril 21, 2020 - How PMs are using PAH and Jira

Agenda

  • Welcome to Project Analytics Community of Practice
  • How project managers are using PAH and Jira
  • PM in an all-virtual world
  • Q&A

Meeting recording:  https://ucsdcloud-my.sharepoint.com/:f:/g/personal/jmwhite_ucsd_edu/EuA6uRhlP2tKujeqU5looCQBtq6RVvzf4Plv1AwtgvRFzA?e=chXRfw

Time Tracking: ACOP-185

Project Analytics Community of Practice: https://collab.ucsd.edu/display/PAH/Project+Analytics+Community+of+Practice

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html


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titleJan 21, 2020 - Mandatory vs Discretionary vs SVCOPs

Agenda

  • Welcome to Project Analytics Community of Practice
  • Mandatory vs Discretionary
  • When to use SVCOPs
  • Q&A

Meeting recording:     Project Analytics COP 20200121.mp4                    Chat: Project COP chat 20200121.txt

Time Tracking: ACOP-185

Project Analytics Community of Practice: https://collab.ucsd.edu/display/PAH/Project+Analytics+Community+of+Practice

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html


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titleOctober 15, 2019 - Embed a report into your website, Continuity Planning Dashboard

Agenda

  • PAH Technical updates
  • How to embed a report into your webpage
  • Continuity Planning Dashboard
  • Q&A

Meeting recording:   Project Analytics CoP 20191015.mp4            Chat:  chat 20191015.txt

Time Tracking: ACOP-44

Project Analytics Community of Practice: https://collab.ucsd.edu/display/PAH/Project+Analytics+Community+of+Practice

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html



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titleAugust 20, 2019 - Single project dashboard, save your filters, data analytics change management

Agenda

  • Learn how to use the single project dashboard
  • Demonstrate how to save your filters
  • Data Analytics Change Management life-cycle


Meeting recording:  Project Analytics COP 20190820.mp4                 Chat:  none

Time Tracking: ACOP-44

Project Analytics Community of Practice: https://collab.ucsd.edu/display/PAH/Project+Analytics+Community+of+Practice

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html



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titleJuly 17, 2019 - Single project dashboard and Cognos PAH

Agenda

  • Learn how to use the single project dashboard
  • Demonstrate the Project Activity Hub using Cognos
  • Tableau / Cognos / PAH questions and answers


Meeting recording: Project Analytics COP 07162019.mp4                      Chat:  none

Time Tracking: ACOP-44

Project Analytics Community of Practice: https://collab.ucsd.edu/display/PAH/Project+Analytics+Community+of+Practice

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html



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titleJune 18, 2019 - PAH Mini Menu and New Gantt Reports

Agenda

  • Learn how to use Tableau mini menu:
    • Create personal saved views to filter reports (by individual staff / teams / groups,  for example)
    • Create alerts
    • Subscribe to reports
    • Share reports (security enabled)
    • Download reports
  • Review / demo new report
  • Tableau / PAH questions and answers


Meeting recording:   Project Analytics COP 06182019.mp4                    Chat:  chat.txt

Time Tracking: ACOP-44

Project Analytics Community of Practice: https://collab.ucsd.edu/display/PAH/Project+Analytics+Community+of+Practice

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html



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titleMay 21, 2019 - Introduction to the Project Activity Hub

Agenda

  • Welcome to Project Analytics Community of Practice
  • Demo of Project Portfolio Dashboard
  • Demo of Staff Time Tracking Report
  • Everyone goes back to their desk to play with the reports seen in the Project Analytics CoP!!!

Meeting recording:  Project Analytics CoP.mp4                            Chat: chat.txt

Time Tracking: ACOP-44

Project Analytics Community of Practice: https://collab.ucsd.edu/display/PAH/Project+Analytics+Community+of+Practice

UC San Diego Communities of Practice for Tableau and Cognos:  https://blink.ucsd.edu/technology/bi/communities/index.html

Attendees:  Project Analytics CoP members.xlsx