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This is a live page and will be updated. Please check back on this page for updates before sending inquiries (via Google Form here). 

To “watch” this page for updates, click on the eye icon at the top right of this page, or, see the “Collab Access” section at Graduate Financial Support FAQs for more detailed instructions.

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titleGather information for appointments which are not yet entered into UCPath.

Note: see detailed instructions below for the “New Appointment Template” tab

The EAH contains data only for existing appointments that have been entered into UCPath. We recognize that some appointments will not be entered in UCPath before the generation of appointment letters.

Be prepared to enter the following information in the Letter Data spreadsheet:

  • Employee ID

  • Employee Preferred Display Name Current

  • Employee Work Email Address Current

  • Department

  • Job Code

  • Job FTE

  • Salary Step Number

  • Job Start Date

  • Job Expected End Date

  • Reports To Employee

  • Reports To Work Email Address

  • Identity Building Location Current

Note: specific instructions on how to enter data on the Letter Data spreadsheet are on the first tab of the spreadsheet titled “Instructions”. Thanks!

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titleQuestions? Plan to attend working sessions with GEPA FSU to edit, review, and send the letters.

More information on this is coming soon – additional working sessions will be offered throughout the week of March 27th to walk through the steps of issuing appointment letters. The steps After department review, the steps require action by GEPA FSU staff and cannot be completed independently by hiring department or graduate program staff.

Upcoming Sessions for Summer 2023:

Wednesday, May 31, 2023
9:00 am-9:50 am via Zoom AND 2:00 pm-2:50 pm via Zoom <--- just added!
https://ucsd.zoom.us/j/92503099795

Past Sessions for Spring 2023:

Thursday, March 30, 2023
8:30 am-12:00p via Zoom <--- just added!
https://ucsd.zoom.us/j/96075202204

Wednesday, March 29, 2023
8:30 am-12:00p via Zoom <--- extended!
https://ucsd.zoom.us/j/96075202204

Past Sessions:
Monday, March 27, 2023
1:00 pm-2:30 pm via Zoom
https://ucsd.zoom.us/j/96075202204

Tuesday, March 28, 2023
9:00 am-10:00 am via Zoom AND 3:00 pm-4:00 pm via Zoom
https://ucsd.zoom.us/j/96075202204

The working sessions will not be recorded.

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