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This is a live page and will be updated. Please check back on this page for updates before sending inquiries (via Google Form here). 

To “watch” this page for updates, click on the eye icon at the top right of this page, or, see the “Collab Access” section at Graduate Financial Support FAQs for more detailed instructions.

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titleDetermine which departmental administrative staff will have access to the Letter Data sheet and request access.

Determine which departmental administrative staff will help to update or validate data used to generate appointment letters, and record it in the Google Sheet found here: Access to Letter Data

  • Enter the names and UCSD emails for departmental administrative staff (columns A:B), as well as the name/email of the person making the update (column C).

  • These contacts will be granted edit access to the spreadsheet that contains the data which will be used to generate appointment letters.

  • Do request access only for those who require it to complete this time-sensitive project. Do not request access for more individuals than are necessary. There is sensitive payroll data contained within this sheet; if other staff or faculty need general information, please consider the reports at bah.ucsd.edu instead.

Note: if you have already been granted access (i.e. your name is listed on the “Access to Letter Data” tab and columns D & E list “Complete”), you can access the Letter Generation spreadsheet by clicking the link in cell D2 of this tab.

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titleQuestions? Plan to attend working sessions with GEPA FSU to edit, review, and send the letters.

After department review, the steps require action by GEPA FSU staff and cannot be completed independently by hiring department or graduate program staff.

Upcoming Sessions for Summer 2023:

Friday, June 2, 2023
9:00 am-9:50 am via Zoom <--- just added!
https://ucsd.zoom.us/j/92503099795

Wednesday, May 31, 2023
9:00 am-9:50 am via Zoom AND 2:00 pm-2:50 pm via Zoom
https://ucsd.zoom.us/j/92503099795

Past Sessions for Spring 2023:

Thursday, March 30, 2023
8:30 am-12:00p via Zoom
https://ucsd.zoom.us/j/96075202204

Wednesday, March 29, 2023
8:30 am-12:00p via Zoom
https://ucsd.zoom.us/j/96075202204

Past Sessions:
Monday, March 27, 2023
1:00 pm-2:30 pm via Zoom
https://ucsd.zoom.us/j/96075202204

Tuesday, March 28, 2023
9:00 am-10:00 am via Zoom AND 3:00 pm-4:00 pm via Zoom
https://ucsd.zoom.us/j/96075202204

The working sessions will not be recorded.

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