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Project Set Up: Each department will need to set up a new, unique Project on their financial unit, using 13991 funds, with a Project Class Code of "Diversity Initiative" (for more information on project class codes and their use, please see the PPM User Guide referenced in this KBA). This project should only be used for expenses related to the Diversity Incentive, and the subsequent year-end allocation. For assistance setting up a project, please reference the KBA found here.
Hannah Van Etten - do you intend to have these reported to us in a sheet, or simply pull them up via ledger report at the end of the year? Detail that out here to preclude questions from departments. Fiscal Year End Allocation: Diversity Incentive funds will be allocated to each department at fiscal year end based on actual expenditures (up to the pre-determined amount of $30k) with an accounting date between 7/1/22 and 6/30/23. All expenditures must be on the newly created project, with the appropriate project class code in order to be considered. GEPA's FSU will be pulling the ledger for each department's project to determine the final allocation at fiscal year end. |
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