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Full details on PTO under the BR contract can be found in the contract itself:
https://ucnet.universityofcalifornia.edu/labor/bargaining-units/br/docs/br_23_personal-time-off_2022-2025.pdf

FAQs

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During a campus closure that results in a closure of an individual lab/unit, GSRs in that lab/unit shall have the option to use personal time off in order to be paid for the closure days. 

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titleGSR Usage of PTO During Holiday Closure

All represented employees with PTO, will have the Campus holiday closure days handled in accordance with the existing contract provisions or collective bargaining agreements where applicable. For our GSRs, please see Article 23 - Section C of the BR contract.  

In cases where a graduate student academic employee is not eligible for or has utilized all leave options as outlined in their applicable contract, you may need to place the employee on an unpaid leave block. Please follow the guidance outlined below:

  1. Students should make the entries in Ecotime, and 

  2. Hiring departments should make corresponding Leave Without Pay entries into UCPath (see Unpaid Short-Term Leave in Common Scenarios to Navigate in UCPath for details)

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titleWhat happens if an employee reports more than the allotment of days they get?

Article 23 - Section C

C. CAMPUS CLOSURE 

Requests for time off should be made AHEAD of the time. Requests for time that exceeds the allowable amount, should not be approved. (see Article 12, Section B)

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titleHow many days do GSRs get?

GSR PTO is allotted per appointment.  An eligible 1-quarter appointment is allotted 3 days, a 2-quarter appointment is allotted 6 days, etc.

From the contract: GSRs with an appointment of 25% or more for a minimum of one full month, are eligible to use personal time off with pay during the length of the appointment. The personal time off shall be up to twelve (12) workdays for a full twelve-month period. For shorter appointments, the twelve (12) workdays will be prorated a day per month for every full month of appointed service. (see Article 12, Section A.2.)

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titleIf an employee is appointed to a 9 month position, can they combine or roll over the hours within the 9 month position?

Yes, a student with an eligible 3-quarter/9-month appointment may take all 9 days all at once in the first quarter of the appointment, provided the other provisions of Article 12 are met, such as: communicating the request to the supervisor as soon as possible, that the time off does not disrupt operational needs, etc. (see Article 12, Section B)

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titleHow can a student report a day with no pay?

In cases where a graduate student academic employee is not eligible for or has utilized all leave options as outlined in their applicable contract, you may need to place the employee on an unpaid leave block. Please follow the guidance outlined below:

  1. Students should make the entries in Ecotime, and 

  2. Hiring departments should make corresponding Leave Without Pay entries into UCPath (see Unpaid Short-Term Leave in Common Scenarios to Navigate in UCPath for details)