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- The folder at the highest level not be shared.
- Applying the Principle of Least Privilege, where users are given access only as necessary. This can
minimize problematic data managementhelp to maximize data security, including fewer opportunities for accidental data overwrites or deletions.- Assign
menting Assigning lab members as a 'contributor', allows for files or folders to be created and shared, but may not be deleted. - Assign
menting Assigning lab membersaswith 'content manager' access allows for deleting of files or folders at the folder levelwhichwhere access has been granted.
- Assign
- Creating nested folders within the parent folder:
- For each lab member
- For subset(s) of members who share data
- Using a consistent naming convention (E.g., Project_LabMemberName).
- Sharing only necessary folders with individual lab member-user.
- As appropriate, group leaders create student folders under their own folder and share individually.
- Note: The Drive owner will have to approve share requests made by group leaders or other delegates working under the PI's permissions.
- Limiting the number of users who can access a particular folder in order to minimize the potential for accidental data overwrite or deletion.
- Developing lab procedures that reflect effective practices for data safeguards, oversight, and retention. We do not recommend that students save a separate copy because of potential data synching issues. However,
certainly,these recommendations do not prohibit anyone from saving a separate copy of their data locally or in their personal Google Drives.
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