DRAFT page to be published on the outward facing collab
Effective FY23, each department will receive an annual fixed allocation of diversity incentive money that they may use as part of their overall strategy to achieve the university’s goals of recruiting, retaining, and graduating an increasingly more diverse graduate student cohort. For FY 22/23, this amount shall be up to $30,000. Departments that offer both the PhD and MFA shall receive one $30K allocation.
For FY24, departments should expect to receive up to $30k, based on actual, eligible expenditures.
For FY25, departments should expect to receive up to $30k, based on actual, eligible expenditures.
For a full list of eligible departments and amounts, please review the spreadsheet here.
For the announcement shared December 2021, please see: 2021-12-03 New Approach to Advancing Graduate Program Competitiveness and Diversity.pdf
For the FY23/24 DI fund announcement, please see: 2023_03_24 Diversity Incentive Funds Academic Year 2023-24
| Ui expand | ||
|---|---|---|
| ||
Diversity resources should be allocated as direct-to-student* aid. Departments may choose what amounts to award, and may spend money on more than one student. The money does not need to be spent on incoming students, although a department is free to do so. However, when allocating resources, departments must adhere to the following spending guidelines, which have been recommended by the task force. This direct-to-student aid may be spent in any of the following ways (specific students must be identified as recipients of specific amounts):
*Note: all payments to enrolled students will be paid via stipend or fee payment, processed via FSRT. This includes support intended to cover the costs of research support as described above (this allows direct cash payment to the student before they incur out-of-pocket costs, while still meeting tax reporting requirements). Payments to prospective students may be paid as a reimbursement (as in the case of recruitment travel & expenditures). |
...
| Ui expand | ||
|---|---|---|
| ||
Departments should be prepared to report on how their allocation was spent. No specific requests have yet been made by Leadership for this information, but it is not unlikely a request will be made for narratives at the end of the first year. As more specific information is available, GEPA will notify departments receiving DI allocations. |
| Ui expand | ||
|---|---|---|
| ||
Project Set Up: Each department will need to set up a new, unique Project on their financial unit, using 13991 funds, with a Project Class Code of "Diversity Initiative" (for more information on project class codes and their use, please see the PPM User Guide referenced in this KBA). This project should only be used for expenses related to the Diversity Incentive, and the subsequent year-end allocation. For assistance setting up a project, please reference the KBA found here.
Fiscal Year End Allocation: The Diversity Incentive funds will be allocated to each department at fiscal year end resources are cost-reimbursable, based on actual expenditures (up to the pre-determined amount of $30k), with an accounting date between 7/1/22 and 6/30/23. All expenditures must be on the newly created project, with the appropriate project class code in order to be considered. GEPA's FSU team will be pulling pull the ledger for each department's project to determine the final allocation journal amount at fiscal year end. |
| Ui expand | |||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| |||||||||||||||||||||||||
|