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Paying Job Code Implementation Schedule
Date | Activity |
May 1 | UCOP Train-the-Trainer session |
May 9 or 10 | GEPA FSU Information Session to share resource documents, and implementation details (final date TBD) |
May 15-17 | First Office Hour Session (final dates TBD) |
May 13-June 7 | Hiring Units Create Positions and Complete Mass Hire Spreadsheet |
June 10-14 | GEPA FSU Reviews Spreadsheet and Submits Mass Hire Spreadsheet |
June 17 | June Monthly Payroll Deadline |
Links
May 9, 2024 Information Session Presentation
GSR Trainee Fellow Supplement Calculator
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Background
During initial contract negotiations, the UAW and the University agreed to collect dues for GSR Fellows and Trainees via UCPath effective June 2024 for July 1 pay. Subsequently, the UAW agreed to delay implementation due to the complexity of spring fellowship payments that had already been disbursed through the student payment systems.
“6. The University shall implement the dues deductions for GSRs in UCPATH first, followed by the Trainees and Fellows once they are in UCPATH…b. Trainees and Fellows once in UCPATH – deductions shall occur no later than eighteen (18) months from ratification. [Extended one month by mutual agreement in 2024.] 1. Trainees and Fellows who receive funding directly shall be solely responsible for remitting dues and associated fees directly to the Union.” Appendix J – Graduate Student Researchers Unit Initial Deductions
In Unit Fellow/Trainees must be in
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UC Path by
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the July monthly payroll deadline for the August 1, 2024 pay date.
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Paying Job Code Implementation Schedule
Mass Concurrent Hire with FSUDepartments may opt to add student data to a Mass Concurrent Hire file. Access to this shared Google space must be granted before accessing the Google Sheet. GSR Fellow/Trainee Job Code Implementation - Concurrent Hires LinksMay 9, 2024 Information Session Presentation GSR Trainee Fellow Supplement Calculator
Required Actions by Departments
Not all Fellows and Trainees fall under the GSR/BR collective bargaining agreement. The determination is based on the combination of fellowship/traineeship and academic discipline. GEPA initially made available a list of fellows and trainees to departments that have been presumed to be covered by the unit. Effective January 2024, GEPA will no longer generate the list of fellows and trainees and departments will utilize this guidance document for determining when a Fellow or Trainee is in the GSR/BR Unit. If you are unsure about the status of your students, your academic discipline or department, or a particular fellowship or traineeship, please contact GEPA at grademployment@ucsd.edu. The list of fellowships and traineeships presumed to be in the unit is available in our Google Drive with limited access: GEPA Documents for MSO/Grad Coordinators.
No GSRs should be paid below Salary Point 1 or paid below their minimum experience level. When a GSR is placed on a Fellow/Trainee Job Code, if the stipend amount is less than the established wage minimum, departments must provide additional funding to increase the wage rate to the next highest salary point on the GSR scale, as applicable. Supplements
The supplement Job Code 003160 must be paid with a Fellow/Trainee Job Code and cannot stand alone.
New Job Codes: 003145 and 003155 Only GSR Fellows/Trainees that have been determined to be in the unit should be entered into UCPath. DO NOT enter students supported by other types of financial support into UCPath without prior review by our campus Labor Relations; contact Jonathan Connolly, jconnolly@ucsd.edu. Review the Job Aid here: Job Aid: GSR Fellow or Trainee Job Setup - Payroll Components 
The GSR/BR contract requires departments to issue written notices of appointment to GSR Fellows and Trainees. Use the IA System to create appointment letters Fellow and Trainee awards and supplements will be combined into one letter. Fellow and Trainee awards in conjunction with other graduate academic titles should have separate letters. Letter Template
see Appendix: Implementation of ASE and GSR Collective Bargaining Agreements |
