International Students

An international student in F-1 or J-1 status must receive work permission from the Home Campus Global Education Division before they can be employed at another campus.

1. Please review UC San Diego's Policy & Procedure Manual regarding Intercampus appointments 
2. Complete UCSD Graduate Student Intercampus Employment google form 
3. Work with the Home Campus to complete the Multi-Location Appointment/Interlocation One-Time Payment Form.  For uniformity among campuses, the form will also be used to process the payment.  
   1. For proposed Associates-in (teaching a class) appointments, please also complete:
      1. Intercampus Applicant Student Information form (this information is gathered in lieu of what would normally be provided in the IA System)
      2. Academic Appointment Summary Form for Temporary Employees
4. The Host Campus' point of contact will need to complete the information listed in the form under "Host Location Contact Name"
5. Submit a Services and Support ticket to notify Graduate Employment of your google submission in step 2 and attach the Temporary Inter-location or Multi-location Appointment Form
6. The Dean of Division of Graduate Education and Postdoctoral Affairs will review the request and sign under "Host Location Dean's Office/Academic or Staff Personnel"
7. When approval has been granted the form will be returned  
8.  The student can start working when both Home and Host campus has approved the Temporary Inter-location or Multi-location Appointment Form.  Discuss with the Home Campus who will submit the UCPath entry 

1. Complete UCSD Graduate Student Intercampus Employment google form 
2. The Home Campus' point of contact will need to complete the information listed in form under "Home Location Contact Name"
3. Work with the Host campus to complete the Multi-Location Appointment/Interlocation One-Time Payment Form.  For uniformity among campuses, the form will also be used to process the payment.  
4. The Host campus AP office will route to Heather Zion (hzion@ucsd.edu). If any corrections or additional information is needed, the department will be contacted to make the updates.
5. Heather Zion will route to Division of Graduate Education and Postdoctoral Affairs Dean's office for approval.
6. The Dean of Division of Graduate Education and Postdoctoral Affairs will review the request and sign under "Home Location Dean's Office/Academic or Staff Personnel"
7. When approval has been granted the form will be returned  
8.  The student can start working when both Home and Host campus has approved the Temporary Inter-location or Multi-location Appointment Form.  Discuss with the Host Campus who will submit the UCPath entry 

• The form must be approved by the UC San Diego Academic Home Department and routed to the Division of Graduate Education and Postdoctoral Affairs for the Dean’s approval.
• Please allow at least 6 weeks for processing of the Multi-Location Appointment/Interlocation One Time Payment form.  The form must be completed and approved by both the Home and Host Campus BEFORE employment can begin. 

Intercampus Employment Packet - Associates-in (teaching a class)

1. Intercampus Applicant Checklist.pdf
2. Temporary Intercampus Appointment Form - tempinterpay(1).pdf
3. Temporary Appointment Summary - Temp-Appt-Summary-PDFfill-in.pdf
4. Intercampus Applicant Student Information.docx

Intercampus Employment Forms- all other graduate academic titles

1. UCSD Graduate Student Intercampus Employment
2. Multi-Location Appointment/Interlocation One-Time Payment Form

UCPath entry

1. How to Manage Multi-Location Appointments

For intercampus appointments where our campus is hosting a student from another UC Campus and entering the appointment into UCSD UCPath, the GSR should be hired on the GSR with No Remission title code: 003266, even if the GSR appointment is greater than 25% for the quarter. The reasoning is that if the employee is hired on a GSR with Fee Remission title code by our campus in UCPath, the salary source will be charged fee remission to UCSD. The correct process to pay for fee remission is via Intercampus Recharge. 

Ex: UCLA student is employed as a GSR at 49.99% at UCSD and UCSD is responsible for entering the appointment into UCPath. UCSD hiring department should enter the GSR appointment on title code 003266 and work with UCSD GEPA and home campus to have the fee remission paid via Intercampus Recharge.