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Visiting Graduate Student
A Visiting Graduate Student is a non-UC, pre-doctoral graduate student (PhD, MA, MS, MBA, or MD) pursuing research at UC San Diego related to their degree program at their home institution. Appointment of this title requires prior approval by the Dean of the Division of Graduate Education and Postdoctoral Affairs. See Full Policy for details: https://www.ucop.edu/academic-personnel-programs/_files/apm/apm-430.pd.
Effective August 2021: Non-salaried visiting Graduate Students must be entered in UCPath.
A Visiting Graduate Student's primary work location must be UC San Diego campus.
Instructions for completing the VGS application, and information about required appointment materials can be found here: https://grad.ucsd.edu/financial/non-uc-visiting-grads/index.html
For questions that are not addressed on this Collab page or the above webpage, please reach out to vgcoordinator@ucsd.edu.
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DescriptionSalaried Visiting Graduate Student is a non-UC, pre-doctoral graduate student (PhD, MA, MS, MBA, or MD) pursuing research at UC San Diego related to their degree program at their home institution. Job Code 003329 is Non-exempt. Use of TitleJunior Specialists who earn less than $455/week ($23,660/year) will continue to be paid on 3329/Non-Exempt. The Department of Labor issued new guidelines, effective December 1, 2016, affecting Junior Specialists. To summarize, the federal Fair Labor Standards Act (FLSA) regulates overtime pay and outlines specific criteria for employees to be exempt from overtime. In anticipation of the revised regulation, UC reclassified certain job titles as nonexempt and eligible for overtime including Junior Specialists in November 2016. As of November 2017, the DOL under current federal administration made it clear that the FLSA will remain at $455/week ($23,660/year) unless further rulemaking is undertaken. As a result, consistent with federal law, current Junior Specialists who earn less than $913/week (47,476/year), but more than $455/week ($23,660/year) will be reclassified to exempt status effective 7/1/18. New Junior Specialists who earn less than $913/week ($47,476/year), but more than $455/week ($23,660/year) are to be appointed as exempt on title code 3330 effective 1/1/18. Reclassified appointments will no longer have to submit hours worked on timesheets. EligibilityAppointment of this title requires prior approval by the Dean of the Division of Graduate Education and Postdoctoral Affairs. See Full Policy for details: https://www.ucop.edu/academic-personnel-programs/_files/apm/apm-430.pd Appointment ProcessAppointment LetterVGS Appointment Letter Template rev. 01-18-2022.docx Appointment PercentageSee Application. Percentage is based on approved comparable department support level divided by Jr. Specialist rate. See Appendix: Visiting Graduate Student Compensation Levels. BenefitsIf appointed at 43.75% time or more will qualify for UCSD benefits. See BELI Code Chart for Benefits Eligibility: http://blink.ucsd.edu/finance/payroll/processes/eligibility.html#1.-Determine-the-employee%27s-BEL
Visiting Graduate Students may “Opt Out” of benefits if covered by home institution. Complete the UPAY 850 Form: http://ucnet.universityofcalifornia.edu/forms/pdf/upay-850.pdf Exceptions to PolicyDepartments requesting to extend a Jr. Specialist appointment for longer than one year; or wishing to create a initial appointment longer than one year, should must submit a letter of exception with the VGSAS application. Pay RateSalary Scales a/o 07/01/22: Represented Specialist Series Table 24B(N) Salary Scales can always be found on the UCOP website: https://www.ucop.edu/academic-personnel-programs/compensation/index.html |
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DescriptionSalaried Visiting Graduate Student is a non-UC, pre-doctoral graduate student (PhD, MA, MS, MBA, or MD) pursuing research at UC San Diego related to their degree program at their home institution. Job Code 003330 is Exempt. Use of TitleFor New Junior Specialists who earn more than $455/week ($23,660/year) with appointments beginning on or after 1/1/18. The Department of Labor issued new guidelines, effective December 1, 2016, affecting Junior Specialists. To summarize, the federal Fair Labor Standards Act (FLSA) regulates overtime pay and outlines specific criteria for employees to be exempt from overtime. In anticipation of the revised regulation, UC reclassified certain job titles as nonexempt and eligible for overtime including Junior Specialists in November 2016. As of November 2017, the DOL under current federal administration made it clear that the FLSA will remain at $455/week ($23,660/year) unless further rulemaking is undertaken. As a result, consistent with federal law, current Junior Specialists who earn less than $913/week (47,476/year), but more than $455/week ($23,660/year) will be reclassified to exempt status effective 7/1/18. New Junior Specialists who earn less than $913/week ($47,476/year), but more than $455/week ($23,660/year) are to be appointed as exempt on title code 3330 effective 1/1/18. Reclassified appointments will no longer have to submit hours worked on timesheets. EligibilityAppointment of this title requires prior approval by the Dean of the Division of Graduate Education and Postdoctoral Affairs. See Full Policy for details: https://www.ucop.edu/academic-personnel-programs/_files/apm/apm-430.pd Appointment ProcessAppointment LetterVGS Appointment Letter Template rev. 01-18-2022.docx Appointment PercentageSee Application. Percentage is based on approved comparable department support level divided by Jr. Specialist rate. See Appendix: Visiting Graduate Student Compensation Levels. BenefitsIf appointed at 43.75% time or more, VGS will qualify for UCSD benefits. See BELI Code Chart for Benefits Eligibility: http://blink.ucsd.edu/finance/payroll/processes/eligibility.html#1.-Determine-the-employee%27s-BEL
Visiting Graduate Students may “Opt Out” of benefits if covered by home institution. Complete the UPAY 850 Form: http://ucnet.universityofcalifornia.edu/forms/pdf/upay-850.pdf Exceptions to PolicyDepartments requesting to extend a Jr. Specialist appointment for longer than one year; or wishing to create a initial appointment longer than one year, should must submit a letter of exception with the VGSAS application. Pay RateSalary Scales a/o 07/01/22: Represented Specialist Series Table 24B |