This page is to provide you with an example of the applicant portal, both pre-admission and post-admission, so that when an applicant or student needs help or has questions you will have some context for what information they see.
Applicant Portal: Prior to Admission
This is an example of what the applicant sees in their portal when they have submitted their application but they have not yet been offered admission. Note that their application Reference Number is listed at the top right of the page, and they are able to edit their address at the bottom of the right column.
These are the sections that an applicant will see on their applicant portal:
Payment Due
If the applicant has not paid their application fee, the first information they see on the page will be a section titled Payment Due. There is a blue line that says “Submit a Payment for XXX USD.” They can click this to complete their payment. Note that there is a 60-character limit for the address; if their address is more than 60 characters, they may see an error message.
Application Checklist
This section shows the applicant’s transcripts and recommendations. A red X indicates that those documents have not been received yet.
Upload Materials
This section shows additional materials that the applicant submitted for review, such as a CV/Resume or a Statement of Purpose. If the applicant needs or wants to add any additional documents to their application (such as an updated transcript, or a letter to the department, etc) they can do so by uploading materials in this section.
Portfolio
If the applicant needs or wants to upload a Portfolio, they may click the Edit Portfolio link here to add content.
Application Proof
This link allows the applicant to download a copy of their application to keep for their records.
Applicant Portal: After Admission
When the applicant is admitted, they will be able to use the applicant portal to see their offer of admission and their award letters, as well as keep track of their required documents and admission finalization.
Status Update
First, under their welcome message they will see a section titled Status Update which indicates a new decision has been posted to their application. They can click View Update to see their decision. The next page will show them their admission letter. If they have received multiple admission & award letters, they can scroll to the bottom and click on their other letters to display those. At the top right of the page there is also an option for the applicant to download their letter.
Forms
The next section will list any forms that are required for the applicant to submit following their offer. From here they can complete forms such as the Decision Reply Form, Fellowship Decision Reply Form, SHORE Decision Reply Form, and the Statement of Legal Residence. (View an example of the Decision Reply Form at the bottom of this page.)
Your Next Step: Submit Your Pending Admission Documents
This section details what documents the student needs to submit to Graduate Admissions in order to finalize their admission. Once the document has been reviewed, it will no longer be displayed here on their applicant portal. Any document still listed here has not been reviewed by Graduate Admissions yet. If Graduate Admissions has received the document but has not begun review yet, a note will be included here that says “Documents received - in queue for processing.” At the end of this section there is also a note stating when the review of documents will begin.
How to Submit Your Documents
The next section is information on the different ways that Graduate Admissions will accept official documents. Please note that we accept transcripts for partial (non-degree) coursework in either the US or abroad. The only time a student will need to submit a WES Course-by-Course evaluation is when they have received a degree from an international institution.
Deadline to Submit Pending Materials / Deferral Requests
Finally, at the bottom of the page the applicant will see information regarding the deadline for their documents to be submitted and the deadline to request a deferral. The last section in the page includes a link that will allow them to download a copy of their application.
Decision Reply Form
The Decision Reply Form shows the following information:
Accept
When the applicant selects the “Accept” button, they will see a checkbox to confirm that decision, as well as information regarding their SSN/ITIN:
Defer
When an applicant selects the “Defer” button, they will see this disclaimer regarding our deferral policies:
Decline
When an applicant selects the “Decline” button, they will see some optional follow-up questions regarding their reasons for declining: