Why ProSAM IAM?
We launched the ProSAM IAM (Institutional Awards Module) Project in Fall 2019 as an enhancement to the larger ESR ProSAM project that went live in Summer 2018. Why IAM? And why now? ProSAM was designed to disburse annual aid awards to undergraduate student accounts on a quarterly basis, which doesn't well serve the varied needs of academic departments/programs/units who may want to commit multi-year funding packages or issue stipends to graduate students. IAM is an overlay technology for ProSAM, specifically designed with graduate student financial support in mind and has been successful at UC Santa Barbara. When fully implemented, this tool will streamline our business processes for requesting and disbursing graduate student stipend and fee payments, while also enabling multi-year funding commitments. In the future state, ProSAM IAM also will enable better fiscal planning for graduate student support at the institutional, divisional, department/unit, and program levels.
Timeline
Since fall quarter, the IAM project team has been consulting with a small group of campus partners to help us gather baseline requirements for the new system. This next phase of the project will involve campus partners from all areas that financially support graduate students so we are sure to configure the new system to support our key business processes. We aim to go live with ProSAM IAM in Spring 2020 and work on system optimization in Summer 2020 when graduate student stipend and fee payments are generally fewer. Eventually the current Financial Support Request Tool will be retired, but at this time we are not sure when that will happen. Because this project is significantly impacted by UCPath and Oracle Financial Cloud conversions, we remain open and flexible with our timeline.
Questions
Please reach out to Tamara Schaps (tschaps@ucsd.edu) with any questions about the Pro SAM IAM project.
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Campus Partner's Webinar Recording from February 25, 2020 https://drive.google.com/file/d/14-3mS4VfxIzkW0tSSPtkAx3jvcea4v-t/view