2022-02-11 EDI & Lead Fellow's Meeting notes

• Kelli has transferred One Note meeting notes

• Provided Collab link to Lead Fellows to continue to build that trust:

  https://collab.ucsd.edu/x/2gIoCQ

EDI Accountability Page

• Marielle has reached out to Leah and ironed out format, content, and accessibility features required
• Location = IPPS main page on the about section

• Got green light to move forward
• We can post our page under the About section in the ipps.ucsd.edu
• Work with Leah to have our page added 
• Alma: wants to make sure Lead fellows are comfortable with posting page
• Kacy: never the intent to not want to post the page, but now that she knows why the EDI Accountability wants an external facing website she knows how to provide better guidance

• Completed

• Shared our EDI Accountability Brief
• Went over roles
• Everyone's bandwidth
• Everyone agrees that they want to make time and participate during our meetings but it just depends on what the initiative/project is 

• 1:1
  • Frequency of engagement is up to the supervisor's discretion
    • Utilize time based on needs
    • But the supervisor needs to establish a pattern
  • Templates
  • Supervisor Notes
  • Kelli: Are supervisors supervising their middle management?
• Supervisor Training
  • There are supervisors that are not engaging as the should and causing systemic downfall
• Supervisor Focus
  • Customer Service
  • Queues

• How did this come about? 
• Patrick lets us know that this topic was brought up during a Leadership forum
• Heather: this was always the expectation from managers/supervisors 
• Marielle: difficult/uncomfortable conversation to be had - goes back to trust building
• Rubi: managers/supervisors should take the initiative to bring these topics up 

• Completed

• Heather: during the Monday huddle trying to acknowledge EDI related information:
  • Wants more feedback on - Is it a better way to do this? 
  • Open Forum: managers & supervisors who are not attending - says a lot about teams that they're managing
    
    • Anthony: We want people to participate but we don't have the power to control how people feel about it 
      • I want people to be there if people want to be there - leave the space open & fluid for conversations
    • Rubi: similar participants as Tony. Was an active participant but has now dropped. 
      • Coming to an Open Forum when work is your safe space
    • Patrick: agrees with both Rubi and Anthony but has a different outlook when it comes to managers. Managers have a professional obligation to participate.  Leaders lead from the front. 
    • Kacy: as an organization are we saying: you're a manager and your attendance is expected - also are staff/employees going to feel safe bringing up topics if their managers are in attendance - power dynamics
      • Maybe a leadership forum with EDI related topics.
      • Reminding managers/supervisors that EDI is important within the organization
    • Rubi: switching the Open Forum time - make the Open Forum a meeting time and not choosing between taking your lunch and going to the Open Forum
    • Marielle: Suggested time for Open Forum - 2PM on Mondays (the weeks that we do not have an IPPS Huddle) 
• Link provided by Kacy on new Lead Fellow potential curriculum
  • https://www.acenet.edu/Documents/Shared-Equity-Leadership-Work.pdf

• Rubi: Staff are required to push their supervisors for additional support
  • Anthony: Supervisors must learn to break out of their comfort zones
• Leadership Forum
  • Focus on growing leaders
  • Telling leaders to openly communicate