Overview

The following article is a start guide for those using the EAH-PersonTraining-View withing the Employee Activity Hub (EAH). It includes various terms for those using the tool and tips for new users. 

Other Resources

• Have a field name but not sure what view to look in?  Search the Activity Hub Field List. 
• Data is loaded into the Employee Activity Hub (EAH) each night.  To see when the data load completed, use see this report: Tableau > Public > AH Data Load Status Report.
• Additional support can be found in the Analytics Community of Practice. 

Critical Concepts

The EAH-PersonTraining-View is focused on one row per training activity, per training assignment (if there is one), per training attempt.

• This view contains UC Learning Center Training information combined with current employee information for employees who exist in UC Path. 
• This view combines EAH-Workforce-View data with the UC Learning Center Training data.
• Employees in EAH-Workforce-View that do not appear in the EAH-PersonTraining-View have not been assigned or have not attempted an activity in the training system.
• Only Completed attempts and Assigned Learning Activities have been added to EAH.  Any in-progress attempts that are not assigned will not appear in EAH.

Key Concepts

There are various types of Learning Activities which can overlap:

•  Assigned
  • Learning Activity is required for this user and is on their “Assigned Training” list in the UCLC. In reporting, assigned training will have a compliance status associated with the activity such as: Satisfied, Overdue/Expired, or Assigned. In the UCLC, training assignments are typically governed by “assignment audiences”, which are a set of rules that determine who should receive what (if any) training assignments. The rules may include current employment status, department, and or job.
  • Use 'Training Assignment Status' to see if the training is assigned to the user. 
  • There is 1 assignment per learner per learning activity.
• Attempt

  • In the EAH-PersonTraining-View, only completed attempts (or tries) are included. If a user is registered for or in progress on a given activity in the UCLC, the attempt won’t appear in EAH until (or if) it has been completed.

  • A learner can attempt any activity, assigned or not assigned. 
  • Use fields in the Attempt folders to see all attempts for that training activity. 
  • This will increase the number of rows in your report by the number to attempts per learning activity.  Learners can attempt a training assignment more than once.
  • Use the Attempt Completion Status for the status of the attempt.
• Completion
  • User has participated in and successfully met all requirements for the Learning Activity.
  • A learner can complete any activity, assigned or not assigned. 
  • Use the Training Attempt Current Flag = Yes with the Training Attempt Completion Status to see if the learner completed the learning activity.
• Attended
  • User has participated in the learning activity. In many cases Attended is synonymous with Completed. However, some learning activities that contain a scored assessment can be Attended but NOT Completed if the user fails to achieve the minimum required score on that assessment.
• Certification

  • This is a type of learning activity for which the completion is only valid for a limited time period. To earn a certification, users complete an activity successfully, which is then considered “Satisfied” in compliance-related reports. An acquired certification remains valid until the expiration date. Users receive system-generated email reminders when an assigned certification is about to expire.

Assignment Status values

• Satisfied: Learning Activity is assigned to the user, and the user has completed the required training. If the learning activity is a certification*, their expiration date is in the future.
• Assigned: Learning Activity is assigned to the user, the user has not yet completed the required training, and the due date is in the future.
• Expired: Learning Activity is assigned to the user, the activity is a certification* which the user has previously completed, and their expiration date (equivalent to a due date) has passed.
• Overdue:  Learning Activity is assigned to the user, the user has not yet completed the required training, and the due date has passed.
• *See above for certification details.

Use Cases

• Provide reporting around employee required UC Learning training.
• Allow automated verification of training compliance.
• Allow automated removed of access when employee certification has expired.

Steps to Take

Key Fields

• Training Activity Code / Training Activity
• Training Assignment Status
• Training Assignment Certification Expiration Date

• Training Assignment Due Date

• Training Assignment Completion Date

• Training Attempt Completion Status and/or Training Attempt Pass Fail Status

• Training Attempt End Date/Time
• Training Attempt Current Flag

• Training Learner → Use Employee Information

• See EAH-Workforce-View Quick Start Guide for Employee fields

Key Fields to use as filters

• Training Assignment Requirement Type
• Training Attempt Current Flag

• See EAH-Workforce-View Quick Start Guide

Training Field Definitions

• EAH-PersonTraining-View.xlsx

Granularity:

One row per training activity, per training assignment per training attempt,.