Overview

The following article is a start guide for those using the EAH-PersonTraining-View withing the Employee Activity Hub (EAH). It includes various terms for those using the tool and tips for new users.

Other Resources

Have a field name but not sure what view to look in? Search the Activity Hub Field List.
Data is loaded into the Employee Activity Hub (EAH) each night. To see when the data load completed, use see this report: Tableau > Public > AH Data Load Status Report.
Additional support can be found in the Analytics Community of Practice.

Critical Concepts

The EAH-PersonTraining-View is focused on one row per training activity, per training assignment (if there is one), per training attempt.

This view contains UC Learning Center Training information combined with current employee information for employees who exist in UC Path.
This view combines EAH-Workforce-View data with the UC Learning Center Training data.
Employees in EAH-Workforce-View that do not appear in the EAH-PersonTraining-View have not been assigned or have not attempted an activity in the training system.
Only Completed attempts and Assigned Learning Activities have been added to EAH. Any in-progress attempts that are not assigned will not appear in EAH.

Key Concepts

There are various types of Learning Activities which can overlap:

Assigned
- Learning Activity is required for this user and is on their “Assigned Training” list in the UCLC. In reporting, assigned training will have a compliance status associated with the activity such as: Satisfied, Overdue/Expired, or Assigned. In the UCLC, training assignments are typically governed by “assignment audiences”, which are a set of rules that determine who should receive what (if any) training assignments. The rules may include current employment status, department, and or job.
- Use 'Training Assignment Status' to see if the training is assigned to the user.
- There is 1 assignment per learner per learning activity.
Attempt
- In the EAH-PersonTraining-View, only completed attempts (or tries) are included. If a user is registered for or in progress on a given activity in the UCLC, the attempt won’t appear in EAH until (or if) it has been completed.
- A learner can attempt any activity, assigned or not assigned.
- Use fields in the Attempt folders to see all attempts for that training activity.
- This will increase the number of rows in your report by the number to attempts per learning activity. Learners can attempt a training assignment more than once.
- Use the Attempt Completion Status for the status of the attempt.
Completion
- User has participated in and successfully met all requirements for the Learning Activity.
- A learner can complete any activity, assigned or not assigned.
- Use the Training Attempt Current Flag = Yes with the Training Attempt Completion Status to see if the learner completed the learning activity.
Attended
- User has participated in the learning activity. In many cases Attended is synonymous with Completed. However, some learning activities that contain a scored assessment can be Attended but NOT Completed if the user fails to achieve the minimum required score on that assessment.
Certification
- This is a type of learning activity for which the completion is only valid for a limited time period. To earn a certification, users complete an activity successfully, which is then considered “Satisfied” in compliance-related reports. An acquired certification remains valid until the expiration date. Users receive system-generated email reminders when an assigned certification is about to expire.

Assignment Status values

Satisfied: Learning Activity is assigned to the user, and the user has completed the required training. If the learning activity is a certification*, their expiration date is in the future.
Assigned: Learning Activity is assigned to the user, the user has not yet completed the required training, and the due date is in the future.
Expired: Learning Activity is assigned to the user, the activity is a certification* which the user has previously completed, and their expiration date (equivalent to a due date) has passed.
Overdue: Learning Activity is assigned to the user, the user has not yet completed the required training, and the due date has passed.
*See above for certification details.

Use Cases

Provide reporting around employee required UC Learning training.
Allow automated verification of training compliance.
Allow automated removed of access when employee certification has expired.

Steps to Take

Key Fields

Training Activity Code / Training Activity
Training Assignment Status
Training Assignment Certification Expiration Date
Training Assignment Due Date
Training Assignment Completion Date
Training Attempt Completion Status and/or Training Attempt Pass Fail Status
Training Attempt End Date/Time
Training Attempt Current Flag
Training Learner → Use Employee Information
See EAH-Workforce-View Quick Start Guide for Employee fields

Key Fields to use as filters

Training Assignment Requirement Type
Training Attempt Current Flag
See EAH-Workforce-View Quick Start Guide

Training Field Definitions

EAH-PersonTraining-View.xlsx

Granularity:

One row per training activity, per training assignment per training attempt,.

Level

Key (uniqueness / group by)

Measures

1

Training Activity

Training Activity Code

Tableau report developers: {FIXED[Training Activity Code]:MIN([Training Activity...])}

All fields in the folder Training Activity Measures

All fields in the folder Training Activity Flag Measures

2

Training Assignment per Learner

Training Activity Code + Employee ID

Tableau report developers: {FIXED[Training Activity Code], [Employee ID]:MIN([Training Assignment...])}

Note: There is only 1 Training Assignment per Learner

All fields in the folder Training Assignment Flag Measures

3

Training Attempt (Lowest)

Training Activity Code + Employee ID + Training Attempt ID

All fields in the folder Training Attempt Flag Measures

If you still have questions or need additional assistance, please submit a ticket or email busintel@ucsd.edu

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