The Orientation Page introduced how FSPT is structured and why accurate financial support data matters across campus. On this page, you’ll focus specifically on creating and updating stipend payments. You’ll learn how stipend records are structured, how Payment IDs behave, and how to add or adjust support using FSPT’s interface or batch upload files. You’ll also learn how to review stipend entries, such as monthly disbursements, audit history, and key record details to confirm accuracy before finalizing updates.

• Learn how Payment IDs, date ranges, monthly amounts, and funding rules work together to create valid, continuous stipend records for both individual and batch entries.

• Add new stipend records individually in the UI or in batch via TXT file upload, using the correct templates, fields, and formatting rules.

• Update existing stipend records individually or in batch using the required Payment IDs so FSPT updates the correct records instead of creating new ones.

• Review individual and batch stipend entries to verify Payment IDs, dates, amounts, monthly disbursements, and audit logs for accuracy.

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Before you start entering stipend payments, it’s important to understand why timing matters. Support should be entered in FSPT as early as possible, ideally in August for the entire academic year. Entering support early helps data flow smoothly between ProSAM, OFC, and TSS so the Financial Aid and Scholarships Office (FAS) can calculate student loan eligibility correctly. If support is entered late, it may change a student’s eligibility for loans. In turn, this may trigger excess loan disbursements, and a student may be billed to repay to the university.

Before you add or edit stipends, make sure you understand the rules that govern Payment IDs, dates, amounts, and funding.

1. Payment ID

Every stipend payment in FSPT is tracked using a Payment ID, which is an FSPT-generated number that connects all details for a single continuous payment record.

2. Payment Dates

Stipend payments in FSPT must follow a continuous monthly date range. Each Payment ID represents one uninterrupted sequence of months.

3. Payment Amounts

Each Payment ID must use the same dollar amount for every month in its date range. If the amount changes between months, create a new Payment ID for each unique amount.

4. Payment Funding

Each Payment ID must use the same funding source (Project and Task) for the entire continuous date range. If funding changes partway through, a new Payment ID is required.

Changes to a stipend payment affect the entire Payment ID record. If any part of the payment (dates, amount, or funding) changes, FSPT requires a new or adjusted record to maintain data accuracy.

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