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Retroactive Funding Changes in Financial Support Request Tool (FSRT)

Retroactive Funding Changes in Financial Support Request Tool (FSRT)

The deadline for departments to make changes to fellowship stipend and fee payments for AY 2024-2025 is Friday, October 24, 2025. After this date, no changes without approval will be processed for AY 2024-2025. Please reach out to your SPF accountant to determine which actions would be best to take and understand the risks (e.g. cost transfer).

The deadline for departments to make changes to fellowship stipend and fee payments for AY 2023-2024 is Friday, October 25, 2024. After this date, no changes will be processed for AY 2023-2024. Please reach out to your SPF accountant to determine which actions would be best to take and understand the risks (e.g. cost transfer).

The deadline for departments to make changes to fellowship stipend and fee payments for AY 2022-2023 is Friday, July 12, 2024. After this date, no changes will be processed for AY 2022-2023. Please reach out to your SPF accountant to determine which actions would be best to take and understand the risks (e.g. cost transfer).

The deadline for departments to make changes to fellowship stipend and fee payments for AY 2021-2022 was Wednesday, June 28, 2023.  After this date, no changes will be processed for AY 2021-2022. Please reach out to your SPF accountant to determine which actions would be best to take and the understand risks (e.g. cost transfer).

 

Overview

Effective Summer 2023, retroactive funding changes for stipends and fees in the FSRT will be 120 days after the charge. Changes after 120 days will require exceptional approval to process. Not all requests will be approved. Cost Transfers are not an appropriate mechanism to move transactions originating in the student financial systems. Questions on these deadlines should be submitted via a ticket in Services & Support.

Process

  1. Submit a ticket in Services & Support

    1. Student Support > About: Student Billing, Payments, Refunds > Related to: Student Payment Support > More Specifically: Graduate Student Retroactive Funding Changes in FSRT

  2. Description: Retroactive Funding Changes (Month/Year)

  3. Justification: please explain the following in your justification

    1. How did the error occur?

    2. What is the benefit of moving the non-payroll expense to the transfer TO project? Provide specific descriptions of items being transferred.

    3. Address the untimeliness. Why is the expense being moved so late?

    4. What is being done to prevent this type of expense transfer in the future?

  4. Tickets will be reviewed by FSU and the decision and further guidance will be communicated via the ticket.