Email an Individual Applicant in Slate
There may be times when you are reviewing an application or looking at an applicant’s record in Slate, and you need to email the applicant regarding a missing transcript, a document clarification, etc. You will use the process outlined below when sending your program-specific financial support letters via Slate to your admitted applicants as well. The below process should be followed to email the applicant directly from Slate rather than through your email inbox. This change helps UC San Diego ensure compliance with legal, state, and federal requirements and provides a central, accessible record of all financial support offers.
Emailing from the Record
Click on the envelope icon next to the person’s name to pop up the email window. (If you are on the “Dashboard” tab, you can alternatively click directly on the email address on the right-hand side under “Connect.”)
The “Sender” email address will automatically default to your UCSD email address. If you would like to send the email from a different address, click the dropdown box and click “Other” to type it in. If you would like to email a file, you can click the paperclip icon in the bottom right to attach it.
Click the “Send” button when you have finished composing your email.
Emailing from the Reader
Click on the applicant’s name and Slate ID in bold at the top left corner of the screen. A new box will open up.
The new box will contain the applicant’s email address under the ‘Student Info’ section. Click on the email to open up a new email draft.
The “Sender” email address will automatically default to your UCSD email address. If you would like to send the email from a different address, click the dropdown box and click “Other” to type it in. If you would like to email a file, you can click the paperclip icon in the bottom right to attach it.
Click the “Send” button when you have finished composing your email.
Using Email Templates
To use an email template, click the “Templates” icon in the email window.
In the pop-up window you will see a list of email templates that are available for use. We have created the General Email Template with UCSD logos in the header and footer for departments to use as needed. Please note that if the checkbox at the top is selected (“Replace actual contents”) anything you have already typed into the email message window will be overwritten and not recoverable.