2024-01-31 AH Project Portfolio Review
- Erin Kilburn
- Mindy Peng
Date
Jan 31, 2024
Participants
@Erin Kilburn
@Judy White
@Mindy Peng
Goals
Resource allocations
Roadmap
Backlog items
Risks/escalations
Time Tracking: AHM-789
Discussion topics
Resource allocations and utilization
as of 1/25 (rerun in mtg to show updates with SAHE and CSC Dev0 → SAHR
Roadmap
*Go live dates inaccurate where scope missing, or allocations need to be updated
AH plan: https://its-pro.ucsd.edu/secure/PortfolioReportView.jspa?r=AGfFr
Summary view: Login - Advanced Roadmaps - ITS PRO
Project | Discussion Items | AIs | |
|---|---|---|---|
| 1 | Resource allocations & utilization |
| Art, Rama, Krishna are missing - why not showing under Judy’s team? Should have 4 FTE at ESR Is Sama .5 ESR and .5 CSC? |
| 2 | Roadmap |
| push dates up to epics |
| 3 | AI Wolfram | Chris is AI PM |
|
| 4 | Management of UCOP and Merced PR-850 - Getting issue details... STATUS PR-844 - Getting issue details... STATUS | In enhancement mode, but external - should Mindy manage? Given that they are stable and new requests would need to be managed, keep Mindy assigned
|
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| 5 | AH project definitions | Confirming: definition of project for AH
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| 6 | PR-1060 - Getting issue details... STATUS | Ying and 3 MTC contractors prioritize scope definition, to ensure we have enough runway to hit go live date Will build on Dev0 and then migrate to our own enviro | Funding question @Kevin Chou |
| 7 | FinAH to Dev0 | MTC will be resources for FinAH, Moh is internal resource | Create project Template for Dev0 project plans - next week or the following @Erin Kilburn |
| 8 | Boise |
| Alert other UCSD teams that this incoming; work on standard notification Create project |
| 9 | PR-983 - Getting issue details... STATUS | Is this ESR? Yes Does the retrofit need to include these tables? Yes, work getting done ahead of SLCM in support of transitioning depts from current state to AHs. Current | Update name of project to include ESR @Erin Kilburn
|
| 10 | PR-1055 - Getting issue details... STATUS | Do we have all apps and data sources identified? Is OTL complete? Invenio will publish linked views for SLCM | Model out views that need to be modified in SAHR (all views in SAH) @Mindy Peng Log risk on reliance on Invenio for delivery of views, and continuity of supporting and enhancing the views after SLCM project closes @Mindy Peng Escalate this risk @Erin Kilburn - in contract? who supports post go live? UCSD will need to have test plans, will invenio need to be provisioned? |
| 11 | PR-987 - Getting issue details... STATUS | What is go live? prod views Working on demo and enrollment | Need to update allocations Need scope definition |
| 12 | PR-1003 - Getting issue details... STATUS |
| need schedules and OTLs Need scope - discuss at next mtg w/ Jonathan for what is needed |
| 13 | PR-1000 - Getting issue details... STATUS |
| need schedules and OTLs Need scope - discuss at next mtg w/ Jonathan for what is needed |
| 14 |
| need schedules and OTLs Need scope - discuss at next mtg w/ Jonathan for what is needed | |
| 15 |
| need schedules and OTLs Need scope - discuss at next mtg w/ Jonathan for what is needed | |
| 16 | Scope clarity mtg w/ Christine, priorities, and scope change process | Need a get to green plan | |
| 17 | Mtg w/ Eliud to confirm that reqs were delivered Confirming next project requests Any outstanding high severity bugs? | Missing scope - what is still outstanding to close? No clear definition of done Need a get to green plan Been in hypercare since go live in Sept | |
| 18 |
| Everything is live & no bugs Next steps: Educate client what enhancement request process is and close | |
| 19 |
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| 20 | backlog
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| 21 |
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Current AH project portfolio