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Hello SAH Developers - The below enhancements are available for you in Hana QA now.  If you find an issue, please email busintel@ucsd.edu prior to end of day Wednesday, March 30 so we can address it before the Thursday, March 31 release.

Keep up with our future enhancements here: SAH Bugs and Enhancements In Progress. 

For access to the Student Activity Hub (SAH) you must be pre-approved by the registrar's office.  Please reach out to them directly.

Table of Contents


Logic Update for Census Views

Census views contain data from the start of each term through the census date of that term.  This allows report developers to create "snapshots" for each term.  Census views have partner views that contain data from the start of each term through the last date of each term, for example, SAH-StudentStatsPerTerm-View and SAH-StudentStatsPerTermCensus-View.  Census views are the keys to meeting UCOP, state and federal requirements.  In order to better support the report developers using Census views and the common filters they require, the filters have been added to the Census views directly during this release.

Filters that identify Enrolled & Registered students at Census will no longer be necessary when using Census views.  Reports already using those filters do not need to be updated at this point but those filter can be removed if desired.


Renaming and Deprecating

As we've adapted the SAH views to your needs, we have found changing field names is painful for both report developers and our team due to the name change breaking reports, data integrations and packages / data sources.  In an effort to avoid this pain, we are going to introduce a new name change strategy. 

  1. ITS-BIA will release new fields with the revised field name in the views that contain the field to be renamed, or where a view is to be renamed ITS-BIA will release as a new view the view with the revised name.

  2. ITS-BIA will allow a transition period for report developers to repoint their reports at the new fields / views.

  3. ITS-BIA will remove the data from the old fields / views and allow a second transition period.  This will not break the report but will highlight where the fields / views are still in use as they will become blank.

  4. ITS-BIA will deprecate the fields / views.  Any reports the have not transitioned by this point will break.

We'll be using this strategy on the following items that require name changes. 

March Step 1:  This release we are announcing the upcoming retirement of the following fields:

  • Enrolled at Census Date Count Term - will be replaced by Enrolled At Census Date Count
  • Transfer Class Section Count - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Transfer Class Section Flag - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Transfer Entity ID - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Transfer Entity Name - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Waitlist Count Current - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Waitlist DateTime Current - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Waitlist Flag Current - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Waitlist Position Current - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View

March Step 3 - We will be setting the following fields to null:

  • Class Section Enrollment Count - will be replaced by Enrolled At End of Term Count and Enrolled At Census Date Count 
  • Class Section Enrollment Flag - will be replaced by Enrolled At End of Term Flag and Enrolled At Census Date Flag
  • Term End Date - will be replaced by General Campus Term Instruction End Date
  • Term Start Date - will be replaced by General Campus Term Instruction Start Date

March Step 4 - The following fields were removed:

  • Permanent Address Country Code - will be replaced by Permanent Address Country Code Current

  • Permanent Address Country Name - will be replaced by Permanent Address Country Name Current

  • Permanent Address State - will be replaced by Permanent Address Country State Current

  • Permanent Address Zip - will be replaced by Permanent Address Country Zip Current

April Step 3:  The following fields to null:

  • Enrolled at Census Date Count Term - will be replaced by Enrolled At Census Date Count
  • Transfer Class Section Count - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Transfer Class Section Flag - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Transfer Entity ID - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Transfer Entity Name - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Waitlist Count Current - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Waitlist DateTime Current - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Waitlist Flag Current - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Waitlist Position Current - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View

May Step 4 - The following fields were removed:

  • Class Section Enrollment Count - will be replaced by Enrolled At End of Term Count and Enrolled At Census Date Count 
  • Class Section Enrollment Flag - will be replaced by Enrolled At End of Term Flag and Enrolled At Census Date Flag
  • Term End Date - will be replaced by General Campus Term Instruction End Date
  • Term Start Date - will be replaced by General Campus Term Instruction Start Date
  • Enrolled at Census Date Count Term - will be replaced by Enrolled At Census Date Count
  • Transfer Class Section Count - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Transfer Class Section Flag - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Transfer Entity ID - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Transfer Entity Name - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Waitlist Count Current - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Waitlist DateTime Current - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Waitlist Flag Current - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View
  • Waitlist Position Current - will be removed from SAH-EnrollmentCensus-View only as it is not needed at Census date, this field will remain available in the SAH-Enrollment-View


Your Requested Enhancements!

Items marked with an asterisk (*) are report breaking enhancements if you have these fields in your report.

Ui expand
title*SAH-Demographics-View et al

SAH-Demographics-View & SAH-DemographicsIR-View and all other views containing Demographics fields

Epic:  

Jira Legacy
serverITS PRO
serverIdebe8394f-6d75-344c-8d9c-717cb778a1eb
keySAHMAINT-2470

*The aggregations on the fields in the following folders has been removed so that Level of Detail (LOD) calculations are not needed in Tableau.

  • Current Cumulative Measures
  • Current Student Measures
  • Student Scores

Added the following fields:

  • Campus Email Address
  • Permanent Address City Current
  • Permanent Address Country Code Current
  • Permanent Address Country Name Current
  • Permanent Address Home Code Current
  • Permanent Address Home Code First
  • Permanent Address Home Current
  • Permanent Address Home First
  • Permanent Address Line 1 Current
  • Permanent Address Line 2 Current
  • Permanent Address Line 3 Current
  • Permanent Address Line 4 Current
  • Permanent Address Region Current
  • Permanent Address Region First
  • Permanent Address State Current
  • Permanent Address Zip Current
  • Permanent Mailing Address Release Restriction
  • Permanent Telephone Release Restriction
  • Personal Email Address
  • Student Citizenship Country Code Current
  • Student Citizenship Country Current
  • Student Current Address City
  • Student Current Address Country Code
  • Student Current Address Line 1
  • Student Current Address Line 2
  • Student Current Address Line 3
  • Student Current Address Line 4
  • Student Current Address State
  • Student Current Address Zip


Ui expand
title*SAH-StudentStatsPerTerm-View et al

SAH-StudentStatsPerTerm-View & SAH-StudentStatsPerTermCensus-View and all other views containing Student Stats per Term fields

Epic:  

Jira Legacy
serverITS PRO
serverIdebe8394f-6d75-344c-8d9c-717cb778a1eb
keySAHMAINT-2468

*The aggregations on the fields in the following folders has been removed so that Level of Detail (LOD) calculations are not needed in Tableau.

  • Term Based Measures
  • Term Cumulative Measures

Added the following fields:

  • Enrolled At Census Date Count


Customer Service Reminder

Warning

Data in UAT is not ready to be shared with end customers, is not considered completely validated and can change suddenly.  For optimal customer satisfaction, do not connect your production solutions to packages / data sources that are in UAT.  If you choose to share UAT items with end customer, be explicit that the data and report is in UAT and can change suddenly or be broken by UAT changes.


Follow our Enhancement Testing Steps

Tip
Use this UAT time to adjust your reports as needed prior to the Production release where your customers will be able to see any issues these enhancements cause. 
  • Cognos: Use the packages in Cognos DEV > Student Activity Hub > Student Activity Hub Packages UAT to build your report and select Hana QA.  Do not select Hana Prod as the report will fail.  Using Hana QA will allow you to see the below enhancements with Production data. 
  • Tableau: Sign into Tableau on your Tableau desktop tool and open your report.  Add a new data source with the same name and -QA at the end of the title.  Using this data source will allow you to see the below enhancements with Production data.
  • Hana QA:  SAH data in Hana QA is production data loaded daily, just like in Hana PROD.

If you find an issue, please include in your email to busintel@ucsd.edu the following:

  • What browser are you using?
  • What environment are you using?  Cognos DEV, QA or PROD?  Or Tableau?
  • What data source / package are you using?
  • What results were you expecting?