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This view contains all of the Award and associated information.

Data Loads:

Data is loaded nightly from Kuali.

Granularity:

Granularity is the scale or level of detail present in a set of data.  It identifies where levels of uniqueness exists in the data.  The data lives in the view at the lowest level, but each BI tool totals the levels differently.

Cognos developers: Cognos will aggregate the totals at the correct grain.  You can shut off the aggregation as needed.

Tableau developers:  Tableau will aggregate the total for all levels of the view, this will inflate your numbers.  Use the Level of Detail calculation below for correct totals.


LevelKey (uniqueness / group by)Attributes
1UCSD Award Sequence Number

UCSD Award Number - Full + UCSD Award Sequence Number







Tableau report developers:  {FIXED [UCSD Award Number - Full], [UCSD Award Sequence Number]: MIN([Award...])}

Measure:
  • "Award Obligated Direct Cost",
  • "Award Obligated Indirect Cost",
  • "Award Obligated Total Cost",
  • "Award Anticipated Direct Cost",
  • "Award Anticipated Indirect Cost",
  • "Award Anticipated Total Cost",
  • "Award Pending Direct Amount",
  • "Award Pending Indirect Amount",
  • "Award Pending Total Amount",
  • "Award Investigator Count - COI",
  • "Award Investigator Count - PI",
  • "Award Investigator Count - Total"

All dimensions not listed below

2Lowest Level

There are multiple groups of fields that live at a lower grain than the Award + Sequence Number.  These groups are not part of a hierarchy and should be considered separately.

If you add any field from these groups to your report you will see the Measures that live at a higher grain repeated for each value within these groups.  This is expected behavior.

Folders containing these groups of fields include:
  • Award Administrator
  • Award Cost Sharing
  • Award IDC
  • Award IDC Multi
  • Award Investigator
  • Award Investigator Percent Effort
  • Award Key Person
  • Award Key Person Percent Effort
  • Award Method of Payment
  • Award Project Financial
  • Award Special Review

The lowest level is one row per associated field value. 

Key Fields to View:

  • UCSD Award Number - Base
  • Award OP Reporting Date = the date of processing in Kuali

Key Fields Filter on:

  • Award Version Status
  • Legacy Tier Indicator
  • Legacy Pending Transaction


Ui expand
titlePre-built Filters

To save you time and effort, the following filters have been made available for you.

In Cognos, drag and drop the filter onto the display object you want filtered.  In Tableau, drag and drop the filter onto the filter card.

Filter NameFilter Action
Active Awards FilterAward Version Status = 'Active'
Non-Pending Legacy Transactions FilterLegacy Pending Transaction <> 'Y'
Award Transactions FilterLegacy Tier Indicator in ('-', 'Tier 3')



Ui expand
titleHow do I know if the Award is impacted by COVID-19?

IP or Award with Keyword like %Covid%.


Ui expand
titleData Quality

Many fields are manually entered into Kuali.  If there is a change in spelling then the reporting tool will see the various data at a new row of data.  The following fields are often affected:

  • Award Title

Include the following fields in your report to clarify differences:  Award Number Base


Ui expand
titleTier 3 Transactions

Filters:

Award Version Status in Active (for most recent), Archive (for Coeus)

Legacy Tier Indicator in '-', Tier 3 (so you only get transactions).  Kuali records will be '-' and Coeus

Legacy Pending Transaction <> 'Y'

Award OP Reporting Date = the date of processing in Kuali

Measures:

Award Obligated Direct Cost

Award Obligated Indirect Cost

Award Obligated Total Cost