An overview of the processes and policies for doctoral students.
General Timeline
Doctoral FAQs
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| title | What is the general timeline for students in a doctoral program? |
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Student completes required departmental coursework. Student forms doctoral committee. Department submits a committee constitution in the Committee Tool. Committees should be submitted ~2 weeks before advancement exam/ dissertation defense. Student takes qualifying exam and advances to candidacy. Department submits Doctoral Advancement to Candidacy Form in DocuSign. The advancement to candidacy fee will be assessed to the Student’s TritonLink at the next monthly SFS billing cycle. NOTE: Joint Doctoral Students with SDSU use a different form. The SDSU department will initiate the advancement form (JDP3) in Adobe sign.
Student continues to conduct research. Student prepares to defend their dissertation and graduate. Student meets with GEPA Academic Affairs Advisor to review dissertation formatting & required paperwork. Student defends. Department submits Doctoral Final Report Form in DocuSign. NOTE: Joint Doctoral Students with SDSU use a different form. The SDSU department will initiate the final report form (JDP5) in Adobe sign.
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Doctoral FAQs
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| title | Can students advance to candidacy over the summer? |
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Students may take their qualifying exam over the summer. However, all advancement forms turned in during Summer Quarter will count for the following Fall Quarter. During the summer quarter, Graduate Academic Affairs will still review advancements and send out the advancement letters. After receiving the letter, students will be assessed the $50 advancement to candidacy fee on their next TritonLink billing cycle. Please note that the advancement forms will sit in the Graduate Academic Affairs DocuSign queue as they cannot be fully processed until the first day of Fall instruction. It is important that students remain enrolled in Fall in order for the advancement to be processed. If a student takes a leave of absence or withdraws that Fall Quarter, then the advancement will be processed in the student's next eligible quarter. Students who are eligible for the Non-Resident Supplemental Tuition waiver will have it applied for the following Fall Quarter. JDP EDD students are an exception and may receive a Summer advancement. |
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| title | A student is returning to UCSD to defend and graduate. They were last enrolled years ago, what do we do? |
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They would follow the same defense and dissertation submission process that current students follow. If the returning student needs to enroll, then the department needs to submit a readmit petition for them. Things to consider: Does the committee need to be reconstituted? Did faculty leave? The student should also consult with their old committee and confirm that everyone can still be a committee member. Is their research still current? The committee and/or department chair may want to evaluate the student’s research and coursework. If it’s determined that the research/coursework is outdated, then they may ask the student to re-advance. This would be an internal process and documentation does not need to be sent to GEPA. Fees If not enrolling: student is assessed the filing fee and readmit fee. Both fees are assessed after the final review. If enrolling: student pays the readmit fee when Academic Affairs processes the readmit petition. The filing fee is assessed after the final review.
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Joint Doctoral Programs
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| title | Which campus do Joint Doctoral students enroll at? |
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Students in Joint Doctoral programs with SDSU enroll at both campuses during the course of their study. Students in the Joint-Doctoral program with CSUSM only enroll at UCSD during the course of their study. For students in JDPs with SDSU, each year (typically July/August) an enrollment survey is requested asking which campus students will enroll at for the academic year. There are 3 options: Enrolling and paying fees at SDSU only. Enrolling at both campuses and paying all fees at UCSD (not common). Enrolling at both campuses and paying all fees at SDSU.
*If a student has a break in enrollment at UCSD while taking courses at SDSU the student will need to be reactivated – please be sure to update your departmental list as soon as possible so the JDP advisor can activate the individual student’s enrollment options. |
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| title | Which campus do Joint Doctoral students submit their dissertation to? |
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When submitting the final dissertation, the student submits to both campuses. The details of this process are explained to students during their preliminary appointment with UCSD. |
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