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FAQs on all things academic affairs related. If your question is not answered here, then please reach out to the appropriate Academic Affairs staff for answers, or visit the other pages on this site.

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titleA student has a hold on their account. Can the hold be removed early so that the student can enroll?

Holds can only be removed once the student fulfills the requirements for removal. If the requirement has been met and the hold is still in place, please contact the appropriate Graduate Academic Affairs staff member. If the hold is for the subsequent quarter and the student needs to make a change to the current quarter, please contact the appropriate Graduate Academic Affairs staff member.  

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titleCan students change majors/degree aim in their first quarter?

Yes. They must be a final admit (not provisional, not missing any admission documents); major/degree aim cannot be changed for provisional students. It should be noted that for new students, a change major/degree aim form cannot be processed in the first three weeks of the quarter due to its impact on reporting.

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titleAre there any eligibility requirements to change majors/degree aims?

Students just need to be enrolled in the effective quarter of the change major/degree aim. If changing to a new department, both the old and new departments must approve the new major.


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titleHow do I find the degree conferral date for a given quarter?

The degree conferral date (the date that will be listed on the diploma and the transcript) is always the last day of the given quarter. The Office of the Registrar establishes these dates and lists them on the Enrollment and Registration Calendar. Please note: in cases where the quarter end-date is on a Saturday, the GEPA deadline to turn in all graduation-related final forms is the day before (Friday, the last working day of the week). 

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titleWhat is the policy on Incomplete grades?

An instructor may file an I (Incomplete) only if the student has completed the majority of the coursework at a passing level and only for documented reasons beyond the student’s control (illness, housing insecurity, and family emergency, for example). An instructor may not grant a request for an Incomplete except as described above. The deadline for filing a request for an Incomplete shall be no later than the first working day after final examination week.

The instructor shall make arrangements with the student for completion of the work required at the earliest possible date, but no later than the last day of the finals week in the following quarter. If not replaced by this date, the I grade will lapse into a failing grade. The instructor may neither agree nor require that the student wait until the next time the course is offered in order to make up incomplete work or equivalent.

If the instructor assigns an Incomplete grade, without the student having requested it, the instructor must notify the student before the first working day after final examination week of the quarter the I grade is to be assigned.

For the full Senate Regulation, please see Senate Regulation 500 here.


Master's (Professional)

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titleWhat is the process to submit final degree paperwork for professional degree students?
  1. In the 4th/5th week of instruction please submit a list to Sara Miceli (via email or Excel) of your students expected to graduate that term.
  2. After the term is over and grades are posted submit the final degree audit via DocuSign cover sheets.
    • The most common reason final degree audits are returned is due to grades not being posted

       If a student receives an incomplete* in the final term:

    • If the incomplete is in the capstone, the degree will be posted in the term in which the final passing grade is assigned.
    • If the incomplete is in a NON-capstone course, the final passing grade is assigned in the quarter immediately after the incomplete is assigned the degree will be posted in in the term of last enrollment. (In the case where the student receives an extension on an Incomplete and the final passing grade is assigned more than 1 quarter following the quarter of enrollment, then the degree will be posted in in the term in which the final passing grade is assigned).

       *All incompletes should follow the campus policy on assigning and extending incompletes.

The Graduate Council (in March 2021) approved department/program faculty leadership to delegate signature authority to staff designates for approval of professional Master’s capstone projects.

  • Each program may determine its own delegation of authority for professional master’s capstone projects.
  • To implement a staff designate, the graduate program faculty are required to vote on all professional master’s capstone projects at the end of each quarter. Once unanimous faculty approval is given, the designated staff member has authority to sign (via DocuSign) the final report forms on behalf of faculty advisors and department chairs/program directors.
  • There is no need to notify GEPA that the staff delegate process is being used. Please note that the name of the staff designate must be listed on the DocuSign routing, even if a role account is used for the email address.

See the DocuSign instructions on the DocuSign Forms page.

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