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The posted deadline is the end of the second week of the quarter.   However, it This aligns with the standard enrollment deadline (via WebReg), as the expectation is that students should have their plans for the quarter finalized by end of Week 2, including their intention to take a leave. It is recommended to submit LOAs as soon as possible, as the ; however, GEPA will accept LOA requests received after the Week 2 deadline. The effective date is based on the day the form is initiated by the student or department. Students who have enrolled are subject to the refund schedule based on the day the LOA is initiated. Students will only receive a 100% refund of tuition and fees if the LOA is initiated on (or before) the first day of instruction; starting from the second day, students will only receive a partial refund.

When submitting an LOA that is initiated after the first day of instruction, if the student is enrolled in any course/s, please do the following before submission:

1. Determine the refund percentage that the student is eligible for based on the form initiation date and the Registrar’s Refund Schedule.

2. Confirm with the student that s/he is aware of the refund amount.

3. In the Comments section of the LOA form, include a statement such as, “Student is aware that s/he is not eligible for a 100% refund” or “Student is aware that s/he is eligible for a 50% refund.”

Course Drop/Withdrawal Refund Schedule for Graduate Courses. See Registrar's website for exact dates.