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Hello SAH Developers - The below enhancements are available for you in Hana QA now.  If you find an issue, please email busintel@ucsd.edu prior to end of day Wednesday, January 25 so we can address it before the Thursday, January 26 release to Production.

Keep up with our future enhancements here: SAH Bugs and Enhancements In Progress. 

For access to the Student Activity Hub (SAH) you must be pre-approved by the registrar's office.  Please reach out to them directly.

Table of Contents


Thank You Report Developers!

Special thanks to the report developers who submitted enhancement requests.

  • Rama Gadhiraju
  • David Garrison
  • Bhavya Guntupalli
  • Manisha Kanodia
  • Rachel Lapidis
  • Krishna Nidamanuru
  • Ant Slay
  • Jonathan Whitman


Renaming and Deprecating

As we've adapted the SAH views to your needs, we have found changing field names is painful for both report developers and our team due to the name change breaking reports, data integrations and packages / data sources.  In an effort to avoid this pain, we are going to introduce a new name change strategy. 

  1. ITS-BIA will release new fields with the revised field name in the views that contain the field to be renamed, or where a view is to be renamed ITS-BIA will release as a new view the view with the revised name.

  2. ITS-BIA will allow a transition period for report developers to repoint their reports at the new fields / views.

  3. ITS-BIA will remove the data from the old fields / views and allow a second transition period.  This will not break the report but will highlight where the fields / views are still in use as they will become blank.

  4. ITS-BIA will deprecate the fields / views.  Any reports the have not transitioned by this point will break.

We'll be using this strategy on the following items that require name changes.

Step 4 - Field to be retired will be deleted.

  • Instructor Title > duplicate of Job Code Description due to AsOf update
  • Room Code > no longer tied to any other instructor information due to AsOf update


Ui expand
title*Impacted Views and Column Groups

Impacted Views

  • SAH-InstructorAssignment-View
  • SAH-InstructorAssignmentCensus-View

Impacted Column Groups

  • None



Your Requested Enhancements!

Items marked with an asterisk (*) are report breaking enhancements if you have these fields in your report.


Ui expand
titleAll Views that include SAH-Demographics-View

All Views that include SAH-Demographics-View

Epic:  

Jira Legacy
serverITS PRO
serverIdebe8394f-6d75-344c-8d9c-717cb778a1eb
keySAHE-2882

Enhancements will address the following SNOW tickets and Projects: CS0934113, CS1220913, CS1178191, CS0847134, CS0889711, CS1339069, CS1318027, CS1339248, CS0889711, SISRPT-239 (SIS Reporting Project)

Logic Change:

  • UC Admit Term was previously showing the UG First Enrolled Term.  This does not match the enrollment management expectations as student will be admitted in Fall but then decide to attend summer sessions prior to the Fall.  In this case. the UG Admit Term should display Fall, which it will now display.  Also, some students are admitted (example Fall 2019) but choose not to attend until later (example Fall 2020).  In this case, the original admit term should be display, which it now will.
  • We highly recommend using Applicant Type Code First & Applicant Decision Code First with the UG Admit Term to understand if the student choose to attend when they were admitted.
  • Use UG First Enrolled Term to see when the student first accepted and registered for UCSD. Academic Terms only.
  • Use UG First Enrolled Term All to see when the student first accepted and registered for UCSD. Includes all Terms only.
StudentScenario

UG Admit Term

Old Value

UG Admit Term

New Value

Student ABCAdmitted and accepted in the same termFall 2022Fall 2022
Student BCEAdmitted in Fall then signed up for prior summerSummer 2021Fall 2021
Student FGHAdmitted in Fall but did not attend until laterFall 2020Fall 2019

Added the following fields:

  • Academic Status Code Current
  • Academic Status Current
  • ACT Writing Score
  • Graduate Advanced to PHD Candidacy Institution
  • Graduate APA Internship Completed Site Details
  • Graduate Audiology Final Project Title
  • Graduate Basic Foreign Language Requirement Cleared
  • Graduate Doctoral Dissertation Title
  • Graduate Masters Modified Thesis Title
  • Graduate Masters Thesis Title
  • Graduate Registration Fees Refunded Percent Current
  • Graduate Student Memo Notation
  • Identity Subdomain Email Address
  • Medical Registration Fees Refunded Percent Current
  • Medical Student Memo Notation
  • Pharmacy Registration Fees Refunded Percent Current
  • SOM Independent Study Project Title
  • SOM Med Post Graduate Training Location
  • Student Current Phone Number
  • Student Dismissal Count Current
  • Student Dismissal Flag Current
  • Student Dismissal Term Code
  • Student Dismissal Term ID
  • Student Permanent Phone Number
  • Student Suspension Count Current
  • Student Suspension End Term Code Current
  • Student Suspension Flag Current
  • Student Term Notes Current
  • UG American History and Institution Requirement Status
  • UG Basic Foreign Language Requirement Cleared
  • UG Cohort Duration Current
  • UG Cohort Tuition Code Adjustment Current
  • UG Cohort Tuition Code Current
  • UG Cohort Tuition Fields Last Update DateTime Current
  • UG Cohort Tuition Fields Last Updated By
  • UG Registration Fees Refunded Percent Current
  • UG Student Memo Notation

Impacted Views

  • SAH-CollegeDetail-View
  • SAH-Degree-View
  • SAH-Demographics-IR-View
  • SAH-Demographics-View
  • SAH-EnrollmentCensus-View
  • SAH-Enrollment-View
  • SAH-MajorMinorDetail-View
  • SAH-MajorMinorNarrowCensus-View
  • SAH-MajorMinorNarrow-View
  • SAH-MajorMinor-View
  • SAH-RetentionCensus-View
  • SAH-RetentionDetailCensus-View
  • SAH-RetentionDetail-View
  • SAH-Retention-View
  • SAH-StudentHoldsNarrow-View
  • SAH-StudentSchedule-View
  • SAH-StudentStatsPerTermCensus-View
  • SAH-StudentStatsPerTerm-View
  • SAH-LMS-AssignmentEvents-View
  • SAH-LMS-CB-ConversationMessages
  • SAH-LMS-CB-DiscussionTopicEntry-View
  • SAH-LMS-CB-GroupMembers-View
  • SAH-LMS-CB-StudentCourseStatsPerTerm-View
  • SAH-LMS-CB-StudentStatsPerTerm-View
  • SAH-LMS-CB-StudentStatsPerWeek-View
  • SAH-LMS-CB-Submission-View
  • SAH-LMS-CB-WikiPage-View
  • SAH-LMS-CourseEvents-View
  • SAH-LMS-CourseStudentStatsPerTerm-View
  • SAH-LMS-DiscussionEntryEvents-View
  • SAH-LMS-DiscussionTopicEvents-View
  • SAH-LMS-EnrollmentEvents-View
  • SAH-LMS-ExternalToolEvents-View
  • SAH-LMS-FileEvents-View
  • SAH-LMS-GradingEvents-View
  • SAH-LMS-GroupEvents-View
  • SAH-LMS-QuizEvents-View
  • SAH-LMS-SectionStudentStatsPerTerm-View
  • SAH-LMS-StudentStatsPerDay-View
  • SAH-LMS-StudentStatsPerTermNarrow-View
  • SAH-LMS-Student-View
  • SAH-LMS-SubmissionEvents-View
  • SAH-LMS-WikiPageEvents-View



Ui expand
titleAll Views that include SAH-StudentStatsPerTerm-View and SAH-StudentStatsPerTermCensus-View

All Views that include SAH-StudentStatsPerTerm-View and SAH-StudentStatsPerTermCensus-View

Epic:  

Jira Legacy
serverITS PRO
serverIdebe8394f-6d75-344c-8d9c-717cb778a1eb
keySAHE-2866

Enhancements will address the following SNOW tickets and Projects: CS0934113, CS1339248, SIS Reporting Project

Added the following fields:

  • Graduate Academic Status Code End Term 
  • Graduate Academic Status Code Start Term 
  • Graduate Registration Fees Refunded Percent 
  • Medical Academic Status Code End Term 
  • Medical Academic Status Code Start Term 
  • Medical Registration Fees Refunded Percent 
  • Pharmacy Academic Status Code End Term 
  • Pharmacy Academic Status Code Start Term 
  • Pharmacy Registration Fees Refunded Percent 
  • Student Dismissal Count
  • Student Dismissal Flag
  • Student Suspension Count
  • Student Suspension Flag
  • Student Term Notes
  • Term Withdrawal Reason
  • Term Withdrawal Reason Code
  • UG Academic Status Code End Term 
  • UG Academic Status Code End Term 
  • UG Registration Fees Refunded Percent 

Impacted Views:

  • SAH-Degree-View
  • SAH-EnrollmentCensus-View
  • SAH-Enrollment-View
  • SAH-MajorMinorDetail-View
  • SAH-MajorMinorNarrowCensus-View
  • SAH-MajorMinorNarrow-View
  • SAH-MajorMinor-View
  • SAH-RetentionDetailCensus-View
  • SAH-RetentionDetail-View
  • SAH-StudentSchedule-View
  • SAH-StudentStatsPerTermCensus-View
  • SAH-StudentStatsPerTerm-View
  • SAH-LMS-AssignmentEvents-View
  • SAH-LMS-CB-ConversationMessages
  • SAH-LMS-CB-DiscussionTopicEntry-View
  • SAH-LMS-CB-GroupMembers-View
  • SAH-LMS-CB-StudentCourseStatsPerTerm-View
  • SAH-LMS-CB-StudentStatsPerTerm-View
  • SAH-LMS-CB-StudentStatsPerWeek-View
  • SAH-LMS-CB-Submission-View
  • SAH-LMS-CB-WikiPage-View
  • SAH-LMS-CourseEvents-View
  • SAH-LMS-CourseStudentStatsPerTerm-View
  • SAH-LMS-DiscussionEntryEvents-View
  • SAH-LMS-DiscussionTopicEvents-View
  • SAH-LMS-EnrollmentEvents-View
  • SAH-LMS-ExternalToolEvents-View
  • SAH-LMS-FileEvents-View
  • SAH-LMS-GradingEvents-View
  • SAH-LMS-GroupEvents-View
  • SAH-LMS-QuizEvents-View
  • SAH-LMS-SectionStudentStatsPerTerm-View
  • SAH-LMS-StudentStatsPerDay-View
  • SAH-LMS-StudentStatsPerTermNarrow-View
  • SAH-LMS-Student-View
  • SAH-LMS-SubmissionEvents-View
  • SAH-LMS-WikiPageEvents-View



Ui expand
titleSAH-ClassComponentSchedule-View and SAH-ClassComponentScheduleCensus-View

SAH-ClassComponentSchedule-View and SAH-ClassComponentScheduleCensus-View

Epic:  

Jira Legacy
serverITS PRO
serverIdebe8394f-6d75-344c-8d9c-717cb778a1eb
keySAHE-3110

Enhancements will address the following SNOW tickets: SIS Reporting Project

Added the following fields:

  • Class Component Additional Meeting Days Code
  • Class Component All Meeting Days Code
  • Class Component Reoccurring Meeting Days Code
  • Course Fee Detail



Ui expand
titleSAH-Degree-View

SAH-Degree-View

Epic:  

Jira Legacy
serverITS PRO
serverIdebe8394f-6d75-344c-8d9c-717cb778a1eb
keySAHE-3109

Enhancements will address the following SNOW tickets: CS1339248, SISRPT-29, R000204, and SIS Reporting Project

Added the following fields:

  • Degree Application Record Count
  • Degree Application Record Flag
  • Degree Awarded Record Count
  • Degree Awarded Record Flag
  • Intended Graduation Term
  • Intended Graduation Term Code
  • Intended Graduation Term ID
  • Intended Graduation Term Is Academic Count
  • Intended Graduation Term Is Academic Flag
  • Intended Graduation Term Qtr
  • Intended Graduation Term Year
  • Intended Graduation Term Year (YYYY)




Ui expand
titleSAH-Enrollment-View and SAH-EnrollmentCensus-View

SAH-Enrollment-View and SAH-EnrollmentCensus-View

Epic:  

Jira Legacy
serverITS PRO
serverIdebe8394f-6d75-344c-8d9c-717cb778a1eb
keySAHE-3082

Enhancements will address the following SNOW tickets: SIS Reporting Project

Added the following fields:

  • Course Fee Detail



Ui expand
titleSAH-InstructorAssignment-View and SAH-InstructorAssignmentCensus-View

SAH-InstructorAssignment-View and SAH-InstructorAssignmentCensus-View

Epic:  

Jira Legacy
serverITS PRO
serverIdebe8394f-6d75-344c-8d9c-717cb778a1eb
keySAHE-3123

Enhancements will address the following SNOW tickets: SIS Reporting Project

Added the following fields:

  • Course Fee Detail



Ui expand
titleSAH-StudentSchedule-View

SAH-StudentSchedule-View

Epic:  

Jira Legacy
serverITS PRO
serverIdebe8394f-6d75-344c-8d9c-717cb778a1eb
keySAHE-3124

Enhancements will address the following SNOW tickets: SIS Reporting Project

Added the following fields:

  • Class Component Additional Meeting Days Code
  • Class Component All Meeting Days Code
  • Class Component Reoccurring Meeting Days Code
  • Course Fee Detail



Customer Service Reminder

Warning

Data in UAT is not ready to be shared with end customers, is not considered completely validated and can change suddenly.  For optimal customer satisfaction, do not connect your production solutions to packages / data sources that are in UAT.  If you choose to share UAT items with end customer, be explicit that the data and report is in UAT and can change suddenly or be broken by UAT changes.


Warning

A duty cycle has been implemented for Hana QA.  During this time, Hana QA will not be available.  Please schedule your UAT work around this duty cycle.

  • Hana QA will not be available from 7pm-5am nightly
  • Hana QA will not be available Saturday and Sunday
  • Data loads will occur from 5am-10am on weekdays


Follow our Enhancement Testing Steps

Tip
Use this UAT time to adjust your reports as needed prior to the Production release where your customers will be able to see any issues these enhancements cause. 
  • Cognos: Use the packages in Cognos DEV > Student Activity Hub > Student Activity Hub Packages UAT to build your report and select Hana QA.  Do not select Hana Prod as the report will fail.  Using Hana QA will allow you to see the below enhancements with Production data. 
  • Tableau: Sign into Tableau on your Tableau desktop tool and open your report.  Add a new data source with the same name and -QA at the end of the title.  Using this data source will allow you to see the below enhancements with Production data.
  • Hana QA:  SAH data in Hana QA is production data loaded daily, just like in Hana PROD.

If you find an issue, please include in your email to busintel@ucsd.edu the following:

  • What browser are you using?
  • What environment are you using?  Cognos DEV, QA or PROD?  Or Tableau?
  • What data source / package are you using?
  • What results were you expecting?