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Erin Kilburn

Erin Kilburn

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Date

03

Attendees

Discussion items

TimeItemWhoNotes

Share wins and cross functional project impacts and challengesall
  • Wins!
    • John has devised a formula in smartsheet to hack resource modeling using allocation and hours
    • Divisional IT supportive of proposed GWED storage limits
    • Team using smartsheets
  • X functional: 
    • Google: decisions about upcoming storage bands have been made; upcoming campus announcement
    • Work location project and tools for AB119 targeting go live at the end of the month





Focus
Getting projects done!

Objects list

Have modeled within 2 weeks of charter approval

  • Stage gate of additional review, of objects list (OL), schedule, roles
    • Review of existing projects at next 1:1

Examples of great objects lists (these were drafted; once finalized, need to be in jira):

Examples of roles:

  • S, M, L projects

Examples of schedules (needs to be in jira):


*


Gates

  • Gate presentation to SMT, by PM and SO
  • Weekly slot for approval to move forward
    • 4up, demo
  • Planning complete
  • Design complete
  • Go/no go
    • Testing complete, gotten sign off
  • Service transition/Project close


Standard ranges for LOE and duration on standard planning deliverables

Planning

  • Charters
  • Milestones
  • Objects/deliverables (OL)
  • Tasks
  • Resourcing (assignee and allocations)
  • Schedule
  • Milestones refinement


Design

  • Design sessions
  • Process mapping
  • Docs
  • Sign off
  • OTL, milestones, schedule update confirmation
  • Resource gaps, schedule slide relative to original plan

Intuitive project management

Health's approach - great presentation 

Widget Connector
urlhttp://youtube.com/watch?v=Y0VHO6XPhCk

They will be at Process Palooza too


What are you doing that's repeatable?
Think about this - great use case for Jira automation





Standard Project OTLShawn Pappelbaum 
15mStandard Events OTLVidal Espina https://ucsdcollab.atlassian.net/wiki/x/lI72B





Request: schedule mtg w/ your SO to review projects and their portfolio


Reminder: project CoP 
 

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