Campus policy is that registered students in good standing should be offered all available positions as Teaching Assistants, Readers, or Tutors. It is an exception to appoint a non-student to perform these services and requires pre-approval by the Dean of Graduate Education and Postdoctoral Affairs (GEPA).

Prior to the appointment, departments should follow these procedures:

1. A department or program must make a thorough search to determine that there is no student available for the position. This can be done through the IA System, an e-mail distributed to other departments advertising the position.
   
   1. The hiring department should review the Graduate Student Funding Policy when considering applicants outside of the University.  See Graduate Student Funding Policy and this memo from 11/08/19 for details.
2. If it is determined that there are no qualified students available, a request for exception to hire a non-student must be submitted to the Dean of GEPA
3. Once the department receives notification of the Dean’s approval, it may proceed with the online payroll action.

Pay Rate

• Refer to the Student Academic Title Rates chart published by GEPA
• A non-student who has received the baccalaureate degree is paid at the appropriate graduate student pay rate
• A non-student who does not hold the baccalaureate degree is paid at the appropriate undergraduate student pay rate

Non-Student Tutor/Reader Exception Request Form

Non-Student Biography Form AY.dotx (This form template opens in Microsoft Word.  After completing all fields, save as a PDF to add an electronic signature or signature image.)

Attach the PDF to the Financial Support Exceptions Google Form

Exceptions requests are reviewed by the Graduate Employment Team and approved on behalf of the GEPA Dean.

Review the Financial Support Calendar for review period and due dates.  Submit the Non-Student Tutor/Reader Exception Request Form prior to the start of the quarter.   They will be reviewed in order they are received.

Effective Fall 2021: Senior Associate Dean Kim will review non-student tutor/reader files once a week on Thursdays. 

Employee Information

Period of Employment

Appointment Information

Describe the department's certifications and attach Biography Form if not on file. Text will auto-shrink to fit in the box, but if you feel that more space is needed, please attach a separate document with this request.

Describe the department's need or justifications. Text will auto-shrink to fit in the box, but if you feel that more space is needed, please attach a separate document with this request.

Describe the Non-Student Tutor/Reader qualifications. Text will auto-shrink to fit in the box, but if you feel that more space is needed, please attach a separate document with this request.

Electronic signatures are acceptable.

Letter should be signed by the department chair or program director.  If there are multiple funding departments or programs included in the appointment, the chair or director from each program should sign.