Departments requesting employment exceptions should submit the appropriate form.

• A change in job code, percentage of effort, class or course, or dates will require a new approval.

  • NEW 2021/22: If a NST appointment has been approved by the Dean of Graduate Education and Postdoctoral Affairs (GEPA) and the Department/Program would like to increase or decrease the appointment up to 5%, a new request is NOT required.  However, the Department/Program will need to notify of GEPA of the update.  We will keep the request on files for our records.  

• Please address and attach recent teaching evaluations, if available (if no evaluations are available, please indicate).

• A biography form for the non-student must be completed and submitted with the exception letter; you may use the form provided in this section.

• Biography forms will be valid for three (3) calendar years.  A new biography form must be submitted after three years. 

• UPDATE as of September 2025: Requests for Non-Student hires (aka NSTs) are back to being accepted via the same Exception Request Google form as the other exceptions. If you have an outstanding request currently awaiting GEPA signature via Docusign you will receive an email with decision/related info.

Employment Forms

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