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uAchieve is the degree audit system for UC San Diego.  Students and advisors can check each student’s progress toward their degree. For graduate programs, it is mainly used for Application to Candidacy forms (App to C) for academic Master's students. For professional master's students it is used as the final degree report. 

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General Links:

  • uAchieve Student Look-up
  • uAchieve Training
  • FAQs
    • Steps to

    Getting Access




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    General Links:

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    Exception Links:

    Getting Access

  • uAchieve training should be completed first. Visit the Blink page for more information.
    • Once training has been completed, fill out the uAchieve Access Request spreadsheet and email to uachieve@ucsd.edu.Note that SSO id refers to your Business System log in, not your Active Directory/email log in.




    Exceptions

    An exception is necessary in a uAchieve audit when a student's list of classes differs from the department's list of approved courses.

    To Add/Delete/Swap a Course:

    1. Run the audit to update it (HTML version)
    2. Click “Enter Exception Mode” on the right     
    3. Go to the area that you wish to change (ex. core, electives, …)
    4. Use these buttons to Add (+), Delete (-) or Swap (  ) a course
    5. Enter the information (ex. Course numbers) as appropriate
    6. Run the audit again and check it to make sure you got the results you expected

    Alternative method to process exceptions:

    Note: This method can be used if the Add/Delete/Swap buttons are not available on your audit.

    1. Click “Exceptions” on the uAchieve toolbar 

    2. Click “Add Exception”   
    3. Select the appropriate exception from the list (see Guide to uAchieve Exceptions and Their Uses)


    4. Enter the information as appropriate (will vary depending on the exception)
    5. Run the audit again and check it to make sure you got the results you expected

    uAchieve Exceptions and their uses for Graduate Programs

    Ui expand
    titleGuide to uAchieve Exceptions

    **NEW!Important: When adding or swapping a course, type “Add [course number]” in the “Note” field.

    (This is an optional field in the form but required by Graduate Division.)


    Exceptions highlighted in yellow are used most frequently used for graduate students. Exceptions highlighted in green are less frequently used for graduate students. Exceptions highlighted in gray are not for department/graduate student use.

    Exception Code

    Full Name

    Use and Notes

    AU

    Add course

    Use when making an exception to the curriculum; adding an allowable course to a certain area of the audit. This action requires department faculty approval but not Grad Division approval.

    **Important: In the “Note” field, type “Add [course number]”

    UN

    Apply Transfer Course to Graduate Requirements

    Use when “waiving” units from UCSD undergrad (BSMS students); do not use XF, XW, or XN codes for this action.

    **General Petition must be approved by Grad Division before taking this action.

    EV

    Enter Event or Audit Notes

    Most commonly used to make an audit an App to C or DDA

    • DDA – for Professional degrees – in the “Event” field, type “DDA” and select the appropriate quarter from the drop-down menu; type FAXX, WIXX, SPXX, or S2XX in the “Note” field
    • APPC – for MA/MS/MFA – in the “Event” field, type “APPC” and select the advancing quarter from the drop-down menu


    Event codes used for undergrad only:     AHI, SUBA, LANG, MAJRLANG, Major Paper

    EX

    Enter Exam Waiver

    Use to indicate that a required exam has been passed (i.e. foreign language exam)

    XQ

    Set System Condition Code

    Used to switch between Plan I and Plan II

    SM

    Substitute Course

    Used to swap one specific course number for another specific course number. Example: using a course outside the curriculum in place of a specific core course.

     **Important: In the “Note” field, type “Add [course number]”

    RV

    Requirement Swap

    If your program has two sets of curriculum under the same major code (i.e. regular MS vs. PhD getting MS along the way), use this exception to switch between the two.

    XF

    Transferred Course

    Used to enter courses transferred from other institutions, including UCSD Extension

    **General Petition must be approved by Grad Division before taking this action.

    XY

    Change Primary Catalog

    Changes the catalog year so the audit will pull the curriculum from that year. Catalog year = student’s admit term (check this when student is readmitted to a different dept). Students can follow curriculum newer than their admit term/year, **but using curriculum from before their admit term requires Associate Dean approval.

    XD

    Delete Course

    Use to reject a course from a specific area of the audit; sometimes used in conjunction with AU/“add course” in programs with specializations to choose from.

    XP

    Create Split Course with S Grade

    Example: allows a 4-unit course to be split so it can be used in two places.

    PN

    Allow P/NP, S, and D Grades

    Allows use of an “S” grade when a letter grade is typically required.

    **The Associate Dean must approve this action via GP before it is entered in uAchieve.

    XM

    Modify Requirement

    To modify requirements other than course number (ex. allow in a different grade or number of units than is normally allowed).

    **May need Associate Dean approval

    XW

    Waive Course

    Use when waiving a course requirement but not the units. **Do not use this code to waive units from UCSD undergrad.

    MK

    Add a Marker

    Currently used by pre-approved depts to select a concentration; other programs may be able to use this in the future to select “concentrations” within their programs.

    XC

    Modify Course

    Should rarely be needed. Similar to PN code.

    FC

    Force Course

    For Registrar encoder use only.

    XI

    CISIS Repeat Code Exception

    Academic Records’ use only

    MC

    Change Catalog – Major

    Undergrad only (Grad: use XY code)

    X2

    Change Catalog – Minor

    Undergrad only

    X3

    Change Catalog – Warren PC/AS

    Undergrad only

    XX

    Modify X-Line

    Should not be needed; when there is a limit on certain units, XX overrides this rule

    XR

    Replace Requirement

    Unknown

    XT

    Substitute Course by Title

    Do not use; use AU code

    XN

    Waive Requirement

    Unknown

    SR

    Waive Senior Residency Requirement

    Undergrad only



    Frequently Asked Questions

    Ui expand
    titleHow do approved courses get added to uAchieve? Can it be done at any time in the year?

    The department should contact one of the GEPA Master advisors first so that we can update our internal curriculum notes. Then GEPA will submit a ticket to uAchieve.

    If the changes are also being updated in the catalog, then an update to the catalog also needs to be added. Once the catalog update is approved, then GEPA will contact uAchieve to make necessary updates.


    Ui expand
    titleIs it advisable to run the audit each quarter or only a quarter or so before a student is getting ready to graduate?

    The audit only needs to be run when the student is ready to submit the application to candidacy. However, the audit can be run prior to the App to C, especially if course substitution exceptions are being submitted. This avoids having to submit all course substitution exceptions right before the App to C deadline.


    Ui expand
    titleAre students advised to run the audits themselves?

    It is encouraged that students run the audit and review it each quarter after grades are posted. That way they can identify and resolve problems (ex.  They expect a course to satisfy an elective, but it is actually sitting in the “courses note used” area).

    Graduate coordinators always have to run the audit when students have all degree coursework in progress/completed in order to submit the student's App to C.


    uAchieve is the degree audit system for UC San Diego.  Students and advisors can check each student’s progress toward their degree. For graduate programs, it is mainly used for Application to Candidacy forms (App to C) for academic Master's students. For professional master's students it is used as the final degree report. 



    Column
    width300px

    General Links:


    Column
    width300px

    Exception Links:



    Getting Access


    Exceptions

    An exception is necessary in a uAchieve audit when a student's list of classes differs from the department's list of approved courses.

    To Add/Delete/Swap a Course:

    1. Run the audit to update it (HTML version)
    2. Click “Enter Exception Mode” on the right     
    3. Go to the area that you wish to change (ex. core, electives, …)
    4. Use these buttons to Add (+), Delete (-) or Swap (  ) a course
    5. Enter the information (ex. Course numbers) as appropriate
    6. Run the audit again and check it to make sure you got the results you expected

    Alternative method to process exceptions:

    Note: This method can be used if the Add/Delete/Swap buttons are not available on your audit.

    1. Click “Exceptions” on the uAchieve toolbar 

    2. Click “Add Exception”   
    3. Select the appropriate exception from the list (see Guide to uAchieve Exceptions and Their Uses)


    4. Enter the information as appropriate (will vary depending on the exception)
    5. Run the audit again and check it to make sure you got the results you expected

    uAchieve Exceptions and their uses for Graduate Programs

    Ui expand
    titleGuide to uAchieve Exceptions

    **NEW!Important: When adding or swapping a course, type “Add [course number]” in the “Note” field.

    (This is an optional field in the form but required by Graduate Division.)


    Exceptions highlighted in yellow are used most frequently used for graduate students. Exceptions highlighted in green are less frequently used for graduate students. Exceptions highlighted in gray are not for department/graduate student use.

    Exception Code

    Full Name

    Use and Notes

    AU

    Add course

    Use when making an exception to the curriculum; adding an allowable course to a certain area of the audit. This action requires department faculty approval but not Grad Division approval.

    **Important: In the “Note” field, type “Add [course number]”

    UN

    Apply Transfer Course to Graduate Requirements

    Use when “waiving” units from UCSD undergrad (BSMS students); do not use XF, XW, or XN codes for this action.

    **General Petition must be approved by Grad Division before taking this action.

    EV

    Enter Event or Audit Notes

    Most commonly used to make an audit an App to C or DDA

    • DDA – for Professional degrees – in the “Event” field, type “DDA” and select the appropriate quarter from the drop-down menu; type FAXX, WIXX, SPXX, or S2XX in the “Note” field
    • APPC – for MA/MS/MFA – in the “Event” field, type “APPC” and select the advancing quarter from the drop-down menu


    Event codes used for undergrad only:     AHI, SUBA, LANG, MAJRLANG, Major Paper

    EX

    Enter Exam Waiver

    Use to indicate that a required exam has been passed (i.e. foreign language exam)

    XQ

    Set System Condition Code

    Used to switch between Plan I and Plan II

    SM

    Substitute Course

    Used to swap one specific course number for another specific course number. Example: using a course outside the curriculum in place of a specific core course.

     **Important: In the “Note” field, type “Add [course number]”

    RV

    Requirement Swap

    If your program has two sets of curriculum under the same major code (i.e. regular MS vs. PhD getting MS along the way), use this exception to switch between the two.

    XF

    Transferred Course

    Used to enter courses transferred from other institutions, including UCSD Extension

    **General Petition must be approved by Grad Division before taking this action.

    XY

    Change Primary Catalog

    Changes the catalog year so the audit will pull the curriculum from that year. Catalog year = student’s admit term (check this when student is readmitted to a different dept). Students can follow curriculum newer than their admit term/year, **but using curriculum from before their admit term requires Associate Dean approval.

    XD

    Delete Course

    Use to reject a course from a specific area of the audit; sometimes used in conjunction with AU/“add course” in programs with specializations to choose from.

    XP

    Create Split Course with S Grade

    Example: allows a 4-unit course to be split so it can be used in two places.

    PN

    Allow P/NP, S, and D Grades

    Allows use of an “S” grade when a letter grade is typically required.

    **The Associate Dean must approve this action via GP before it is entered in uAchieve.

    XM

    Modify Requirement

    To modify requirements other than course number (ex. allow in a different grade or number of units than is normally allowed).

    **May need Associate Dean approval

    XW

    Waive Course

    Use when waiving a course requirement but not the units. **Do not use this code to waive units from UCSD undergrad.

    MK

    Add a Marker

    Currently used by pre-approved depts to select a concentration; other programs may be able to use this in the future to select “concentrations” within their programs.

    XC

    Modify Course

    Should rarely be needed. Similar to PN code.

    FC

    Force Course

    For Registrar encoder use only.

    XI

    CISIS Repeat Code Exception

    Academic Records’ use only

    MC

    Change Catalog – Major

    Undergrad only (Grad: use XY code)

    X2

    Change Catalog – Minor

    Undergrad only

    X3

    Change Catalog – Warren PC/AS

    Undergrad only

    XX

    Modify X-Line

    Should not be needed; when there is a limit on certain units, XX overrides this rule

    XR

    Replace Requirement

    Unknown

    XT

    Substitute Course by Title

    Do not use; use AU code

    XN

    Waive Requirement

    Unknown

    SR

    Waive Senior Residency Requirement

    Undergrad only



    Frequently Asked Questions

    Ui expand
    titleHow do approved courses get added to uAchieve? Can it be done at any time in the year?

    The department should contact one of the GEPA Master advisors first so that we can update our internal curriculum notes. Then GEPA will submit a ticket to uAchieve.

    If the changes are also being updated in the catalog, then an update to the catalog also needs to be added. Once the catalog update is approved, then GEPA will contact uAchieve to make necessary updates.


    Ui expand
    titleIs it advisable to run the audit each quarter or only a quarter or so before a student is getting ready to graduate?

    The audit only needs to be run when the student is ready to submit the application to candidacy. However, the audit can be run prior to the App to C, especially if course substitution exceptions are being submitted. This avoids having to submit all course substitution exceptions right before the App to C deadline.


    Ui expand
    titleAre students advised to run the audits themselves?

    It is encouraged that students run the audit and review it each quarter after grades are posted. That way they can identify and resolve problems (ex.  They expect a course to satisfy an elective, but it is actually sitting in the “courses note used” area).

    Graduate coordinators always have to run the audit when students have all degree coursework in progress/completed in order to submit the student's App to C.