Master's (Academic)
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You will need to follow the usual APPC process (described in the uAchieve section). However, when submitting a master's degree APPC for a PhD student, always check to see if the student has already earned a master’s degree. (This is true whether it is a master's along the way or a terminating master's). Does the student have a previous MA or MS degree? NO - Proceed with the APPC submission YES -Submit a Duplicate Master’s Degree Approval Form, via DocuSign. Complete either section A or B Section A: The student has a previous master's degree that is not from UCSD and the previous degree is in a fundamentally different discipline from the current UCSD discipline/degree. This form provides department approval for the second master's. |
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In some instances, awarding a 2nd academic master’s is allowed. See the full Senate policy. If the program faculty determine that a 2nd master’s degree is appropriate, follow the steps below: Submit a Duplicate Master’s Degree Approval Form, via DocuSign. Complete either section A or B. Section A: The student has a previous master's degree that is not from UCSD and the previous degree is in a fundamentally different discipline from the current UCSD discipline/degree. This form provides department approval for the second master's. |
Degree Audit (uAchieve) and Application to Candidacy (APPC or APP to C)
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If there is an error in the encoding, the dept should contact the appropriate GEPA Academic Affairs Advisor first so we can update our internal curriculum notes (if needed). The Grad Academic Affairs Advisor will submit a ticket to uAchieve. If changes are being made to what is in the catalog, then the dept needs to submit a catalog update first; at that point, we would wait for the update to be approved, then we contact uAchieve to make necessary updates. |
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Courses enter uAchieve from the student’s academic record. They are then sorted/filtered by the auditing tool, for BEST FIT into the student’s curriculum. Courses enter from the top (required/core courses) and try to fit into those slots FIRST. If the course cannot satisfy any of those requirements, then the course will fall further down into the audit, to try to fit into the elective area. If the course cannot be used in the electives, then it falls down into the “Not applied to degree” area at the very bottom.
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The audit only needs to be run when the student is ready to submit the application to candidacy. However, the audit can be run prior to the App to C, especially if course substitution exceptions are being submitted. This avoids having to submit all course substitution exceptions right before the App to C deadline. However, it can be used as an advising tool for students. They are encouraged to run the audit quarterly to monitor their progress and ensure they are meeting all requirements. |
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It is encouraged for students to run the audit and review it after grades have been posted. If they see any issues, they should reach out to their graduate coordinator to resolve the issue before graduation. It is not required for faculty to check degree audits, however, they should check that they have access to uAchieve if they want to check them. Graduate Coordinators only have to run the degree audit once the when the student has all coursework for the degree IP/complete so it can be submitted as an App to C (APPC). |
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No, they just need to be registered. However, to fulfill academic residency requirements, a minimum of 6 units is required for 3 quarters. |