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Overview

Academic Student Employees (ASEs) and Graduate Student Researchers (GSRs) employed in qualifying appointments are eligible to receive 100% premium remission for child dependents enrolled in UCSHIP if the employee's income exceeds the designated Medi-Cal eligibility threshold as specified in the collective bargaining agreements (CBAs).

If the employee has a spouse, and the combination of their income places the employee's family over the designated Medi-Cal eligibility threshold then the employee is not eligible for the child dependent premium remission.

The benefits described on this page follow the parties’ collective bargaining agreements. The CBAs are the controlling documents, and this program overview is not meant to replace or contradict the language that is contained in the CBA or applicable University policy and is not a substitute for reviewing contract articles carefully. This program overview will be interpreted as consistent with the CBAs and, in the event of a conflict, the language of the CBAs or applicable policy will control.

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titleTerminology

  • Program: Child Dependent Health Premium Benefit Program (CDHP)

  • Insurance Name: Child Dependent Health Insurance

  • Cost Name: Dependent Health Care Premium

  • Technical process: Child Dependent Health Insurance Remission

  • Form: Child Dependent Health Insurance Attestation Form (CDHIA); aka “Form”

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titleEligibility

For this program, eligibility is as follows:

  1. The GSR/ASE is eligible to receive a health insurance premium remission under the CBAs through a GSR/ASE appointment, or through a combination of GSR and ASE appointments.

  2. The GSR/ASE is a registered graduate student with GSR/ASE appointment(s) totaling 25% or more of full-time for a given term in a State-supported or Self-Supporting Program.

  3. The GSR/ASE’s income exceeds the designated Medi-Cal eligibility threshold.

    1. If the GSR/ASE has a spouse, and the combination of their income places the GSR/ASE’s family over the designated Medi-Cal eligibility threshold then the GSR/ASE is not eligible for the child dependent premium remission.

    2. Information about Medi-Cal eligibility can be found here: https://www.dhcs.ca.gov/services/medi-cal/Pages/DoYouQualifyForMedi-Cal.aspx

  4. The GSR/ASE enrolls eligible child dependents in UCSHIP. Eligible child dependents are defined by UCSHIP plan regulations.

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titleReimbursement Process

  1. Receive form and documentation from your student and review form for completion

  2. Process reimbursement in UCPath

    1. Process mimics that for Childcare Reimbursement

    2. NTF (non-taxable fringe) Earn Code

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titleRoles and Responsibilities

Academic Home Departments

  • Direct students to resource pages

  • MAY be responsible for processing reimbursements

Hiring Departments

Hiring departments of the appointment from which the student earned the benefit should process the payment in UCPath and coordinate the funding entries for the proportional split of expenses across funding sources

  1. If multiple departments have hired the students - 

    1. Academic Home Department (degree-conferring department) + outside department, Academic Home Department should process payment in UCPath and coordinate the funding entries for the proportional split of expenses across funding sources

    2. Outside department + outside department, department with the preponderance of effort (by combination of effort and length of service) should process the payment in UCPath and coordinate the funding entries for the proportional split of expenses across funding sources





Back to Chapter 17

Graduate Student Employment Policy & Procedures

End