Versions Compared

Old Version 131

changes.mady.by.user Kacy Cashatt

Saved on

compared with

New Version Current

changes.mady.by.user Florenz Torralba

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

Please also visit  Getting Started with Graduate Financial Support, Graduate Financial Support Calendar, and So You Want to Hire a Graduate Student....

...

Expand
titleStudent Direct Deposit

Question:

How does a student sign up for direct depositPlease see https://ucsdcollab.atlassian.net/l/cp/6Ja6Zh1E

Expand
titleStudent Emergency Loans

Question:

Are there emergency loans available for Graduate Students?

Answer:

There are 3 offices on campus that provide direct deposit for graduate students:

  1. Student Business Services (stipend payments)

  2. Payroll (ASE and GSR employment checks)

  3. Travel and other personal reimbursement

Please ensure that your student has completed the correct direct deposit request in order to expedite the receipt of funds.

Expand
titleStudent Emergency Loans

Question:

Are there emergency loans available

Emergency Loans

Limited student Emergency Loan funds are administered by the Financial Aid and Scholarships Office.  See the FAO website for details. 

Other Emergency Services

The Basic Needs office on campus has lots of resources for students: information on emergency loans, emergency grants, emergency housing.  See the Basic Needs website for more details.

Expand
titleStudent Social Security Number (SSN) or Individual Tax Identification Number (ITIN)

Please see https://ucsdcollab.atlassian.net/l/cp/6Ja6Zh1E

The Financial Support does not update Social Security Numbers for individual student records in ISIS. 

I. Student Needs to Update a SSN/ITIN

SSN/ITIN Needs an Update in ISIS

If a student needs to UPDATE a valid SSN/ITIN in ISIS, they should be referred to the Office of the Registrar.

Your Tax Identification Number: https://students.ucsd.edu/sponsor/registrar/tax-id-number.html

  • During the COVID-19 closure, students can email

academicrecords@ucsd.edu to request accommodations for electronic submission.

SSN Needs an Update in UCPath

Students needing to update their Social Security Number in UCPath should navigate to the Employee Self-Service and make the changes themselves.

UCPath Navigation

Dashboard Navigation:  Personal Information > Personal Information Summary; or

Menu Navigation: Employee Actions > Personal Information > Personal Information Summary > Social Security Number > Change/Update SSN

UCPath Help Self-Service Users (Link to the UPK)

https://sp.ucop.edu/sites/ucpathhelp/SelfServiceUsers/PORplayer/data/toc.html

Search for "Update My Social Security Number (SSN)"

II. Student Does Not Have SSN/ITIN

SSN/ITIN Needs to be Established

If the student does not have an SSN/ITIN and is in need for guidance on how to establish a valid tax ID, refer them to the International Student & Programs Office .

  • Once a valid tax ID is obtained, refer to previous section for instructions about how to update a SSN/ITIN. 

Requesting a Placeholder/"Dummy" SSN/ITIN 

If the student does not have a SSN/ITIN, a "SSN not found!" error will appear under their name when a department coordinator is attempting to enter support in the online Financial Support Request Tool. 

  • Requests in the online FSRT for student profiles with this error cannot be recognized and/or processed by the financial systems. 

To submit a request for a student to receive a placeholder/"dummy" SSN/ITIN:

Please complete the Request for ISIS Placeholder SSN/ITIN Google form. The FSU will review the request and assign a placeholder/"dummy" SSN/ITIN to the student's account.

  • Please note that it takes a few days for updates to take on the online FRST. You may follow up by emailing

gradfellowships@ucsd.edu if the "SSN not found!" error does not disappear within a week of submitting the request. 

Expand
titleSupport Award Limit

Question:

What is the maximum allowable award for Graduate Students?

Answer:

Emergency Loans

Limited student Emergency Loan funds are administered by the Financial Aid and Scholarships Office.  See the FAO website for details. 

Other Emergency Services

The Basic Needs office on campus has lots of resources for students: information on emergency loans, emergency grants, emergency housing.  See the Basic Needs website for more details.

Expand
titleStudent Social Security Number (SSN) or Individual Tax Identification Number (ITIN)
Expand
titleSupport Award Limit

Question:

What is the maximum allowable award for Graduate Students?

Answer:

The maximum stipend/salary award for the nine-month academic year is $34,650 ($3,850 per month). GEPA must approve any exception to this policy before the award is offered.  Please see the "Graduate Fellowship Guidelines and Procedures for Graduate Students" document on the Graduate Student Fellowships page of this Confluence site. 

Expand
titleTA Allocation

Question:

Who should I contact about my department's annual TA allocation?

Answer:

Contact your Divisional Dean's Office

Expand
titleTax Information

Graduate students can receive financial support in the form of payroll, stipends, and/or tuition and fee payments. Questions about taxation should be directed as follows.  The staff of the Graduate Financial Support Unit is not able to provide advice or guidance on tax-related issues.

Salary

Students who receive salary via pay from UCPath, will see salary earnings on a W-2 form.  Student employees with questions should submit taxation questions directly to UCPath using the Ask UCPath functionality in the system.

Stipends

*See “Student Social Security Number (SSN) or Individual Tax Identification Number (ITIN)” above for specific detailsAt its February 12, 2024 meeting, the Graduate Council reviewed the proposed updates to the Maximum Support Policy for graduate students. The Council supported the Division of Graduate Education and Postdoctoral Affairs’ recommendations to eliminate the policy that imposed a maximum limit on graduate support.

Expand
titleUpdating Student & Employee Personal Data

Please see the below table for where students can update personal data.

How to update:

Student Record (ISIS)

Employee Record (UCPath)

Social Security Number (SSN)*

Your Tax Identification Number

How Do I Update Personal Information in UCPath?

Employee Actions > Personal Information > Personal Information Summary > answer security question > select Social Security Number > Change/Update SSN

Name

Legal Name: Changing Your Legal Name in University Records 

Lived Name: Lived Name for Students

How Do I Change My Name in UCPath?

Employee Actions > Personal Information > Personal Information Summary > answer security question > select Legal Name/Name

Date of Birth

Contact the Registrar's Office

Updating Date of Birth

Employee Actions > Personal Information > Personal Information Summary > answer security question > select Date of Birth > Change/Update DOB

Direct Deposit

Student Billing: Student Financial Solutions (SFS) - Enroll in Direct Deposit 

International Stipends / Travel & Expense Reimbursements: PaymentWorks Direct Deposit (ACH)

UCPath > How do I Enroll in Direct Deposit

Employee Actions > Income and Taxes > Direct Deposit

Current Mailing Address

My TritonLink: Tools

My TritonLink: Tools > Personal & career tools > Addresses

How to Update Personal Information in UCPath Knowledge Base Article (KBA)

Employee Actions > Personal Information > Personal Information Summary > answer security question > select Home/Mailing Address > Change Home/Mailing Addresses

Note: UCPath uses the home address for mailing correspondence. Please make sure to update your home address.

Expand
titleTA Allocation

Question:

Who should I contact about my department's annual TA allocation?

Answer:

Contact your Divisional Dean's Office

Expand
titleTax Information

Graduate students can receive financial support in the form of payroll, stipends, and/or tuition and fee payments. Questions about taxation should be directed as follows.  The staff of the Graduate Financial Support Unit is not able to provide advice or guidance on tax-related issues.

Salary

Students who receive salary via pay from UCPath, will see salary earnings on a W-2 form.  Student employees with questions should submit taxation questions directly to UCPath using the Ask UCPath functionality in the system.

Stipends

Expand
titleUpdating Student & Employee Personal Data
Panel
panelIconIdatlassian-warning
panelIcon:warning:
bgColor#FFFAE6

IMPORTANT: Student records and employee records do not “talk” to each other. Updates made in ISIS and/or TritonLink will not flow through to UCPath and/or OFC, and vice versa. Students will need to make changes in each system individually. This is true of both SSN/ITIN, and direct deposit.

Please prompt students to log in to each system and verify that all of their personal data is correct each time they need to make a change.

Please see https://ucsdcollab.atlassian.net/l/cp/6Ja6Zh1E

Expand
titleImportant Fee Payment Dates

Question:

What does my Project start date need to be in order to pay AY 24-25 student tuition/fees?

Answer:

In order to cover AY 24-25 Fees, a Project’s start date must be:

  • on/before 09/03/2024 in order to pay toward FA24 fees

  • on/before 11/21/2024 in order to pay toward WI25 fees

  • on/before 02/27/2025 in order to pay toward SP25 fees

Note: If you want to use a Project to pay student tuition/fees, it must not have an end date before the specified start date for each quarter. For example, a Project that has an end date of 8/31/24 cannot be used to pay FA24 fees.

More information about Fee Payments can be found on the FAQ: Financial Support Request Tool Collab space.

Graduate Student Employment Topics

...

Expand
titleTemporary Remote Work-Internationally

The UCOP program temporarily allowing telework from an international location ended as of September 30, 2021 .  The program allowing case-by-case consideration for temporary international telework due to visa related issues also ended, as of December 31, 2021.  For more information visit: https://aps.ucsd.edu/faculty-resources/covid-19/leavefaq.html#Temporary-Remote-Work-Agreement

For questions or comments about information on this page, contact the Division of Graduate Education and Postdoctoral Affairs by submitting a Services & Support ticket.