Data entry guidelines for graduate academic titles. Do not enter data in fields where the table is grayed out. Choose from the spyglass list when possible.
Data Entry Tables by Job Code
Description Tab
| SectionExample |
|---|
| Field | 3329 | 3330 |
|---|
| Position Number | Blank until you save at the end of the transaction |
|---|
| Effective Date | Varies (use 1 month prior to the anticipated hire date) |
|---|
| Reason | NEW |
|---|
| Position Status | Approved |
|---|
| Status Date | Defaults to Effective Date |
|---|
| Status | Active |
|---|
| Key Position | Leave blank |
|---|
|
| Field | 3329 | 3330 |
|---|
| Business Unit | SDCMP |
|---|
| Job Code | 003329 | 003330 |
|---|
| Reg/Temp | Not Applicable |
|---|
| Regular Shift | Not Applicable |
|---|
| Title | Defaults based on Job Code |
|---|
| Full/Part Time | Fixed | Fixed |
|---|
| Union Code | Defaults based on Job Code (RA) |
|---|
| Short Title | Defaults based on Job Code (JR SPECIAL) |
|---|
|
Work Location| Field | 3329 | 3330 |
|---|
| Reg Region | USA |
|---|
| Department | Varies |
|---|
| Location | Defaults based on Department |
|---|
| Reports To | Varies |
|---|
| Supervisor Lvl | Leave blank |
|---|
| Dot-Line | Leave blank |
|---|
|
| Field | 3329 | 3330 |
|---|
| Salary Admin Plan | T24BT024BT24B | T024B |
|---|
| Grade | 4N | 4 |
|---|
| Step | Leave Blank |
|---|
| Work Period | Default Value |
|---|
| M/T/W/T/F/S/S | Leave Blank |
|---|
| FLSA Status | Nonexempt | Exempt |
|---|
| Bargaining Unit | Defaults to 8888 |
|---|
|
...
Specific Information Tab
| SectionExample |
|---|
| Field | 3329 | 3330 |
|---|
| Effective Date | Default |
|---|
| Max Head Count | 1 | 1 |
|---|
| Mail Drop ID | Leave Blank |
|---|
| Health Certificate | Leave Blank |
|---|
| Signature Authority | Leave Blank |
|---|
Checkboxes Only 2 should be checked: Include FTE, Budgeted Position; they should default to checked |
Education and Government| Field | 3329 | 3330 |
|---|
| Position Pool ID | Leave Blank | | Pre-Encumbrance Indicator | No Encumbrance | | Encumber Salary Option | Salary Grade Minimum | | Classified Indicator | Academic | | Calc Group (Flex Service) | Leave Blank | | Academic Rank | Leave Blank | | FTE | Varies (enter percentage of effort) | | Adds to FTE Actual Count (Checkbox) | Check | Check |
|
...
UC Position Data Tab
| SectionExample |
|---|
Employee Relations Code| Field | 3329 | 3330 |
|---|
| HR Worksite ID | Varies (search for the hiring department home department code) |
|---|
| Employee Relations Code | All Other, Not Confidential |
|---|
| Incentive Award Plan | Leave Blank |
|---|
| Special Training Code | Leave Blank |
|---|
| Security Clearance Type | Leave Blank |
|---|
|
...