View Department/Program Time Limits
At the end of their first year of study, doctoral students will receive a letter from GEPA explaining their time limits. Another notification of time limits will be sent when a student advances to candidacy. Students may access their letters in the GEPA Student Portal.
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To check the status of a form once it is submitted, you can view the current status by accessing your submission under "My Documents" in https://ucsd.kualibuild.com/build/my/submissions.
Click on the specific request. You should see a “View” option on the left side of the submission. Use the slider to select “Status” and To view the “Workflow Status” of a submission, open the specific submission record and go to the menu on the top right of the screen; click on the 1st option, “Workflow Status” (shown below):
Once you select “Workflow Status,” you will see who has approved the request and whose if any approval is pending.
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If you need to follow-up with the faculty who need to sign, provide the faculty with the link to the Kuali "Action List," which should list any requests pending their approval.
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For students transferring from a master’s to a doctoral program (with no break in enrollment), or from one doctoral program to another, please input requested limits on the “Change Major or Degree Aim” online form. [If there is a break in enrollment, a General Petition for readmission is needed]
For students being readmitted to a doctoral program, please specify the requested limits on the General Petition form.
If additional room is needed to provide support for the requested limits, please submit a letter (via email) from the student's faculty advisor, endorsed by the department chair, to the GEPA PhD Graduate Academic Affairs Advisor. Please provide as much detail as possible to support the need for additional time.
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