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Q: Who can see my report?
Only the people in the Active Directory (AD) security group assigned to your team folder can see your report. Only Report Developers who are a member of the team can request that AD groups be assigned or removed from the folder in the BI tool.
Tableau reports saved to your desktop or Cognos reports saved to your ‘My content’ area can only be seen by yourself.
Q: Who decides what consumers get access to Activity Hubs?
At the report level, report developers decide which Active Directory (AD) security groups have access to reports (grouped into folders).
At the row level and Activity Hub level, data stewards decide the requirements for access to the data they steward.
Q: How can people see my report?
Only members of specific Active Directory (AD) groups that have been attached to your team folder in Cognos/Tableau can see your report. See the FAQ on how to set up a Team Folder.
Q: Where can I learn more about Data Governance at UCSD?
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If your team manually maintains AD group membership then email or create a ticket for your local Departmental Security Administrator (DSA) or local IT Support Team.
BIA does not have the ability to update AD groups.
Q: How to see AD Group membership?
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UCSD has a Tableau server dedicated to reports that should be available to the world. See details on Tableau UCSD Public .
Q:
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Only the people in the Active Directory (AD) security group assigned to your team folder can see your report. Only Report Developers who are a member of the team can request that AD groups be assigned or removed from the folder in the BI tool.
Tableau reports saved to your desktop or Cognos reports saved to your ‘My content’ area can only be seen by yourself.
Q: If I give my consumer access to my report can they also see the data?
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Report developers are responsible for the data they share within the reports they share, therefore, if the report developer provides a consumer with access to the report the consumer will also get access to the data. Row level security (ie. Employee Activity Hub) is separate because the Employee data steward has requested additional approval required for access to the data per department.
Q: Who decides what
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report developers get access to Activity Hubs?
At the report level, report developers decide which Active Directory (AD) security groups have access to reports (grouped into folders).
At the row level and Activity Hub level, data Data stewards decide the requirements for access to the data they steward.
Q:
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How do I add people to my Active Directory (AD) group?
The BIA team cannot edit or create AD groups. Report developers can reach out to their DSA or local IT Support team to request that AD groups be created or updated. Once the AD group is updated Cognos will see the changes within an hour, Tableau required a nightly reload to see the new AD group updates.