Overview
Departments requesting employment exceptions should submit the appropriate form and any additional documentation through the Financial Support Exceptions Google Form.
Acceptable Requests
- A change in job code, percentage of effort, class or course, or dates will require a new approval.
- NEW 2021/22: If a NST appointment has been approved by the Dean of Graduate Education and Postdoctoral Affairs (GEPA) and the Department/Program would like to increase or decrease the appointment up to 5%, a new request is NOT required. However, the Department/Program will need to notify of GEPA of the update. We will keep the request on files for our records.
- Please address and attach recent teaching evaluations, if available (if no evaluations are available, please indicate).
- A biography form for the non-student must be completed and submitted with the exception letter; you may use the form provided in this section.
- Biography forms will be valid for three (3) calendar years. A new biography form must be submitted after three years.
- NEW as of Summer 2023: Requests for Non-Student hires (aka NSTs) are being accepted through a new pilot process. Instead of using the same Exception Request Google form as the other exceptions, we are using Docusign to process these requests. Please follow the instructions below to complete the form via Docusign.
Process
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Campus policy is that registered students in good standing should be offered all available positions as Teaching Assistants, Readers, or Tutors. It is an exception to appoint a non-student to perform these services and requires pre-approval by the Dean of Graduate Education and Postdoctoral Affairs (GEPA). Prior to the appointment, departments should follow these procedures:
Pay Rate
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Non-Student Tutor/Reader Exception Request Form (The form will open in Docusign) Non-Student Biography Form AY.dotx (This form template opens in Microsoft Word. After completing all fields, save as a PDF to add an electronic signature or signature image.) |
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Review the Financial Support Calendar for review period and due dates. Submit the Non-Student Tutor/Reader Exception Request Form prior to the start of the quarter. They will be reviewed in order they are received. |
Non-Student Tutor and Reader Exception Request Form Instructions
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When you click the link to use the NST Exception Request Form, you will be prompted to enter this information:
Enter the department coordinator & department chair/program director info. You will receive a copy once the form is completed.
Employee Information
Period of Employment
Appointment Information
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Describe the department's certifications and attach Biography Form if not on file. Text will auto-shrink to fit in the box, but if you feel that more space is needed, please attach a separate document with this request.
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Describe the department's need or justifications. Text will auto-shrink to fit in the box, but if you feel that more space is needed, please attach a separate document with this request.
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Describe the Non-Student Tutor/Reader qualifications. Text will auto-shrink to fit in the box, but if you feel that more space is needed, please attach a separate document with this request.
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Electronic signatures are acceptable. The first approval line should be completed by the user submitting the form (i.e. department coordinator). The second department line should be signed by the department chair or program director.
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