During the summer, 100% employment is allowed (depending on the student’s Academic Department's support policy) if the student is registered full time for the Spring Quarter prior and/or intends to enroll full time in the upcoming Fall quarter and meets all other eligibility criteria.
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An international student (F-1 or J-1 visa) can only be employed as a student employee through the date of program completion. Program completion is the last day of the quarter in which the student is registered AND defends their dissertation/thesis (if Ph.D. student) or takes a comprehensive exam (if Master’s student). Contact Global EducationContact ISPO for additional information.
Spring TA with GSR at 100% During the Summer
| Position # | Job Code | FTE | Effective Dates | Explanation |
|---|
| 1 | 002310 |
50.00%| 50% | 04/01 - 06/30 | Spring TA appointment |
| 2 |
003266100.00%14 – 09/221417-06/30, where it looks like the student is employed at 150% is okay because the Service Period for Teaching Assistants ends on the Quarter End Date. The student's effort is not exceeding 100%. |
The student is eligible for Spring fee remission, so the GSR appointment will be charged fee remission proportionally and thus a GSRTF job code must be used. |
| 2 | 003266 |
49.99%0923 30| 24 | Change Job Code to 003266 for the period 07/01-09/24. No fee remission is assessed during the Summer months. 100% employment must end the day before Fall quarter begins; see Academic and Administrative Calendar for Academic Year dates |
| 2 | 003266 | 50% | 09/25 – 09/30 | FTE is back to 50% or lower, beginning the first day of the quarter; see Academic and Administrative Calendar for Academic Year dates |
GSR at 100% During the Summer
Example of a General Pool, GSRTF title job code 3284003284. See data entry guidelines on on Collected Best Practices under "Graduate Student Researchers."
| Position # | Job Code | FTE | Effective Dates | Explanation |
|---|
| 1 | 003284 | 49.99%50% | 04/01 - 06/1416 | Spring GSR appointment |
| 1 | 003284 | 100.00%100% | 06/15 17 – 06/30 | 100% employment can begin the day after Spring quarter ends; see Academic and Administrative Calendar for Academic Year dates |
| 1 | 003266 | 100.00%100% | 07/01 – 09/1924 | Change Job Code to 003266 for the period 07/01-09/3024. No GSRTF fee remission is assessed during the Summer months. 100% employment must end the day before Fall quarter begins; see Academic and Administrative Calendar for Academic Year dates |
| 1 | 003266 | 49.99%50% | 09/20 25 – 09/30 | 100% employment must end the day before Fall quarter beginsFTE is back to 50% or lower beginning the first day of the quarter; see Academic and Administrative Calendar for Academic Year dates |
| 1 | 003284 | 49.99%50% | 10/01 – 12/31 | Students can be employed up to a maximum of 50%. Change Job Code back to GSRTF-003284 for the Academic months |
No Spring Employment with GSR at 100% During the Summer
| Position # | Job Code | FTE | Effective Dates | Explanation |
|---|
| 1 | 003266 | 100% | 06/17 - 09/24 | 100% employment can begin the day after Spring quarter ends; see Academic and Administrative Calendar for Academic Year dates. No fee remission is assessed during the Summer months. 100% employment must end the day before Fall quarter begins; see Academic and Administrative Calendar for Academic Year dates Although the appointment begins during the Spring fee remission period, the student held employment in no other eligible titles during Spring quarter and this appointment duration alone does not reach the fee remission eligibility benchmark. The GSR should be employed on 003266. |
| 1 | 003266 | 50% | 09/25 – 09/30 | FTE is back to 50% or lower beginning the first day of the quarter; see Academic and Administrative Calendar for Academic Year dates |