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\uD83D\uDC65 Participants

  1. Erin

  2. Judy

  3. Mindy

\uD83E\uDD45 Goals

  • Resource allocations

  • Roadmap

  • Backlog items

  • Risks/escalations

 

Time Tracking: AHM-789

\uD83D\uDDE3 Discussion topics

Resource allocations and utilization

https://tableau.ucsd.edu/#/views/AllocationActuals/FYTD/0c31b3bc-0a06-4594-a4d5-4b3dee01a241/BIA?:iid=1

image-20240227-234210.png

image-20240227-234111.png

Roadmap

*Go live dates inaccurate where scope missing, or allocations need to be updated

AH plan: https://its-pro.ucsd.edu/secure/PortfolioReportView.jspa?r=AGfFr

Summary view: https://its-pro.ucsd.edu/secure/PortfolioEmbeddedReportView.jspa?r=akdyP&t

Project

Discussion Items

AIs

1

Resource allocations & utilization

  • what’s EM rec for?

    • hire a “heather” counterpart for student

    • start as individual contributor

    • rec is not open yet b/c not approved yet

    • position will report to ITS for time being (Judy)

  • confirm contractor plan

    • Steven is BI resource

      • unknown level of experience

      • document his questions in SNOW

      • who’s responsible for his training

      • who does Steven report to?

  • this will delay our release cycles

  • Hired New Director of Analytics in Enrollment Management

  • BIA can share any BI training docs/resources

  • IR has 16 resources

  • clear role definitions

  • Judy will relay expectations and level of support from BIA team

  • Judy White sync with Sarah on what sort of training docs we have in preparation for new BI resource
2

Roadmap

  • Mindy finish pushing finish dates from smarsheet to jira
3

AI Wolfram

  • Kevin, Brett, and Chris R and Shawn Munro should be notified on new AI prospects

  • scoreboard will differentiate b/c prospects interested in SAH implementation and AI

4

Management of UCOP and Merced

PR-850 - Getting issue details... STATUS

PR-844 - Getting issue details... STATUS

  • Andy’s following on UCOP changes

  • new epic in UCEAH

    • Andy work or just integration?

5

PR-1060 - Getting issue details... STATUS

CSAH2-51 - Getting issue details... STATUS

  • 3/11 is our target deadline - Kenny push to QA and we start validations

6

FinAH to Dev0

7

Boise

no new movement

8

SAH Timing Update

  • Dave filled out project charter

  • asked Dave to go through change freeze exception process

  • Mindy ping Dave
9

PR-983 - Getting issue details... STATUS

  • beta view demo went well

  • next governance sync - who should have access to beta view

10

PR-1055 - Getting issue details... STATUS

Invenio contract status?

  • Brett could draft SOW - expectations, scope

  • Judy needs to be involved

  • what’s the long-term support plan? enhancements, new view…

  • SLA

  • Invenio is only implementation vendor for SLCM

  • Invenio wants to be SAH reseller

  • Erin Kilburn to follow-up with Kevin on Invenio contract status (intro Judy)
11

PR-987 - Getting issue details... STATUS

  • loading SIS tables

12

PR-910 - Getting issue details... STATUS

  • signed off phase 1 scope and timeline

  • finalizing phase 2 in SAH governance sync

  • Erin Kilburn will schedule get to green series for IRR
13

PR-384 - Getting issue details... STATUS

  • Initial occuspace view slated to March

    • integration challenges so march release date is at risk (missing and dupes data)

    • Ashish, Paul, Dave are troubleshooting

14

PR-385 - Getting issue details... STATUS

  • in UAT phase

  • target “core” completion in May

15

backlog

PR-992 - Getting issue details... STATUS

PR-988 - Getting issue details... STATUS

PR-972 - Getting issue details... STATUS

PR-1053 - Getting issue details... STATUS

PR-1029 - Getting issue details... STATUS

PR-1084 - Getting issue details... STATUS

PR-206 - Getting issue details... STATUS

PR-1003 - Getting issue details... STATUS

PR-1000 - Getting issue details... STATUS

PR-1001 - Getting issue details... STATUS

PR-1002 - Getting issue details... STATUS

  • Jonathan wants to deprecate FSRT

  • Brian’s PM for FSPT

  • what is the gap? What does she need?

  • is this net new? Is this ESR scope or no?

  • Judy White will review Tiff’s messages and circle back with Mindy on FSPT next steps
16

Current AH project portfolio

key summary type priority status Project go live date Project Health Executive Project Update OTL Status
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