05/13/22 Meeting Notes

Subcommittee 1: 

• no traction 
• reminded the team that we were waiting on traction for subcommittees until we know that is what IPPS needs. 

Decision: hold off on these until after June check-in / follow-up with Angela

Defining Data:

• Request some guidance for interpreting the data for Angela 
  • we need to decipher the definitions of "effectiveness" and "success" 
• Edwina mentioned we will have more success with accomplishing goals if the data is coming from "Staff at Work" (SAW) survey
  • Our survey are all about EDI vs SAW only has 7 EDI related questions
    • need more EDI temperature
    • need more demographics
• Goal: we want to bring IPPS in and see what is important to them, we can't get that data from SAW

• Timeline: 
  • Send email to Angela by Monday May 9th. 
  • Follow-up in early June on action items 
  • Finalize decision of Survey or Interviews to get voice of dept. by end of August

IPPSTERS

• Identified top 16 questions as primary questions (highlighted in blue)
• Identified 5 as back up
• Copy of Weighted Surveys - Google Sheets

LEADERS

• At this time we won't be moving forward with this survey due to small survey pool and risk of not allowing for anonymity 
• Can use questions as an activity during Leadership Forum 
  • Active discussions and anonymous polls during Zoom 

EDI Closing Session

• 1:1 input on experience during IPPS >
  • voluntary and additional data from "official interviews" 
• Expectations: 
  • not an exit interview 
  • acknowledging concerns 
  • seeking recommendations / solutions for the benefit of IPPS
• Using as a test subject to see if this is viable option 
  • Official Closing Session on 05/27
• Include Students for these sessions 
  • ~10 students graduating = good source of data
    
    • students interact daily with leadership 
  • Questions will be reworked for this demographic
  • Virtual option available
  • Schedule before June
• Include Temp Employees? 

Confidentiality 

• leadership should NOT ask for names of those participating 
• data provided to leadership would be high level topics and overall themes
  • examples will NOT be provided
  • protect employment opportunities
• Mandated Reporting 
  • disclose this at the beginning of the session 

Staff at Work Survey 

166 ppl within IPPS 

40 folks are in Leadership 

Lacking: 

• The changes graphics are misleading
  • Blue area is VC office and not IPPS (which is what matters to us) 
• Department Effectiveness > is this ranked / weighted towards the employee or the supervisor's success? 
  • looking at the plot where supervisors rank high and the dept employees low > how does this make sense?? 
• Survey is too long and may not allow for thoughtful responses 
  • folks do it for incentive, not really for true feedback 
  • Is not formatted to provide detailed feedback 

Need: 

• • direct answers 
    • gave questions, but did not give actual answer score 
  • True temperature of employee moral/ needs 
    • separate from "success" and view what needs work
  • need more data on staff demographics 
    
    • leadership
    • team members 
    • satisfaction based on demographics
      • how is that linked to "success" 

EDI Goals / PA 

Questions: 

all employees

Decisions: 

#1 > only requirement 

#2 > remove the awards/ luncheons from the options

#3 > clarify if (4x) is once per quarter? 4 times per quarter?  

#4 > include other examples such as Black Staff Association (BSA), Chicanx/Latinx Staff Association (CLSA), see Staff Affiliate Groups (ucsd.edu) for more

Are these goals "check box"? YES, but let's be accountable for moving past the bare minimum. 

• EDI Talks/ Trainings
  • Fnann Keflezighi, Director of Cross Cultural Center
    • General EDI talks during Open Forum 
    • Leadership with EDI lens during Leadership Forum 
  • https://diversity.ucsd.edu/anti-racism-resources/index.html#Resources-for-UC-San-Diego-Comm
    
    • panel of EDI Resource Center programs, facilitation of EDI concepts
  • HSI programs 
    • highlight that UCSD is an HSI
    • https://diversity.ucsd.edu/initiatives/latinx-academic-excellence/hsi.html