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Hello EAH Developers - The below fields are now available for you in UAT.  If you find an issue, please email busintel@ucsd.edu right away with the subject line “EAH UAT due November 9” so we can address it prior to the Thursday, November 10, 2022 release to Production.

Keep up with our future enhancements here: EAH Bugs and Enhancements In Progress


Table of Contents

Table of Contents

Items marked with an asterisk (*) are report breaking enhancements if you have these fields in your report.


Thank You Report Developers!

Special thanks to the report developers who submitted enhancement requests. 

  • Kevin Chou
  • Cheryl Kettnich
  • Brian Lorentz
  • David Mandell
  • Maria Obtera


Renaming and Deprecating

As we've adapted the EAH views to your needs, we have found changing field names is painful for both report developers and our team due to the name change breaking reports, data integrations and packages / data sources.  In an effort to avoid this pain, we are going to introduce a new name change strategy. 

  1. ITS-BIA will release new fields with the revised field name in the views that contain the field to be renamed, or where a view is to be renamed ITS-BIA will release as a new view the view with the revised name.

  2. ITS-BIA will allow a transition period for report developers to repoint their reports at the new fields / views.

  3. ITS-BIA will remove the data from the old fields / views and allow a second transition period.  This will not break the report but will highlight where the fields / views are still in use as they will become blank.

  4. ITS-BIA will deprecate the fields / views.  Any reports the have not transitioned by this point will break.

We'll be using this strategy on the following items that require name changes.

Step 1&2 - Fields to be retired.

  • Employee Phone Number Current will be replaced by Employee Home Phone Number Current
  • Employee Phone Number AsOf will be replaced by Employee Home Phone Number AsOf

Step 4 - Field retirement.

  • Employee Display Name will be replaced by Employee Display Name Current


Ui expand
title*Impacted Views and Column Groups

Impacted Views:

  • EAH-ApprovalWorklist-View
  • EAH-EmployeeDemographics-View
  • EAH-Workforce-View
  • EAH-WorkforceRestricted-View
  • EAH-WorkforceRestrictedPerMonth-View

Impacted Column Groups:

  • None



New View Going to Production December 8: EAH-WorkforceAllRows-View

BIA and the UCPath Reporting Project Team are excited to  release a new view that will allow EAH-Workforce-View reports to display all departments and employees.

REMINDER: Report developers are responsible for the audience viewing their reports. Reports built from this new view should appropriately summaries or only made available to the audiences with Employee data steward approval to the data they are seeing.

Per our regular release for new views, EAH-WorkforceAllRows-View will remain in UAT for an extended period and go to Production in our December release in order to provide additional UAT time.

All fields you see available in EAH-Workforce-View will also be available in EAH-WorkforceAllRows-View.


New View Going to Production December 8: EAH-ApprovalSmartHRDetail-View

BIA and the UCPath Reporting Project Team are excited to  release a new view that will allow reporting around the details of approval workflow transactions.  This view shows Smart HR approval process types, approval status, requester identity, approver identity, approval date, employee impacted by the change and more.

Per our regular release for new views, EAH-ApprovalSmartHRDetail-View will remain in UAT for an extended period and go to Production in our December release in order to provide additional UAT time.

Ui expand
titleEAH-ApprovalSmartHRDetail-View

EAH-ApprovalSmartHRDetail-View

Epic:  

Jira Legacy
serverITS PRO
serverIdebe8394f-6d75-344c-8d9c-717cb778a1eb
keyEAHE-2539

SNOW ticket(s) addressed:

Added the following new fields:

  • Annual Rate
  • Approval Definition ID
  • Approval Document Search Key
  • Approval Modified DateTime
  • Approval Path ID
  • Approval Process ID
  • Approval Process Type
  • Approval Stage ID
  • Approval Status
  • Approval Status Code
  • Approval Step DateTime Created
  • Approval Step DateTime Modified
  • Approval Step Effective Date
  • Approval Step Instance Code
  • Approval Step Number
  • Approval Step Status
  • Approval Step Status Code
  • Approval Thread ID
  • Approver Active Directory ID
  • Approver Department
  • Approver Department Code
  • Approver Department L2
  • Approver Department L2 Code
  • Approver Department L3
  • Approver Department L3 Code
  • Approver Display Name
  • Approver User ID
  • Approver User Instance Code
  • Approver User Type Code
  • Business Unit
  • Business Unit Code
  • Department
  • Department Code
  • Department L2
  • Department L2 Code
  • Department L3
  • Department L3 Code
  • Department Start Date
  • Eligibility Configuration 1
  • Eligibility Configuration 1 Code
  • Eligibility Configuration 2
  • Eligibility Configuration 2 Code
  • Eligibility Configuration 9
  • Eligibility Configuration 9 Code
  • Employee Birth Date
  • Employee Class
  • Employee Class Code
  • Employee Display Name Current
  • Employee First Name Current
  • Employee Gender Code Current
  • Employee ID
  • Employee Last Name Current
  • Employee Middle Name Current
  • Employee Name Current
  • Employee Original Start Date
  • Employee PPS ID Current
  • Employee Preferred Display Name Current
  • Employee Preferred First Name Current
  • Employee Preferred Last Name Current
  • Employee Preferred Middle Name Current
  • Employee Preferred Name Current
  • Employee Record
  • Employee Start Date
  • Employee Status
  • Employee Status Code
  • FICA Status Employee
  • FICA Status Employee Code
  • FLSA Status
  • FLSA Status Code
  • Hourly Rate
  • HR Status
  • HR Status Code
  • Job Action
  • Job Action Code
  • Job Action Effective Date
  • Job Action End Effective Date
  • Job Action Last Updated Date
  • Job Action Reason
  • Job Action Reason Code
  • Job AsOf Indicator
  • Job AsOf Indicator Code
  • Job Code
  • Job Code Description
  • Job Compensation Frequency
  • Job Compensation Frequency Code
  • Job Compensation Rate
  • Job Earnings Distribution Type
  • Job Earnings Distribution Type Code
  • Job Effective Sequence Indicator
  • Job Effective Sequence Indicator Code
  • Job Effective Sequence Number
  • Job Expected End Date
  • Job FTE
  • Job Indicator
  • Job Indicator Code
  • Job Standard Hours
  • Job Start Date
  • Last Separation Date
  • Last Worked Date
  • Leave Accrual Sick Days
  • Leave Accrual Vacation Days
  • Monthly Rate
  • Organizational Relationship
  • Originator Active Directory ID
  • Originator Department
  • Originator Department Code
  • Originator Department L2
  • Originator Department L2 Code
  • Originator Department L3
  • Originator Department L3 Code
  • Originator Display Name
  • Originator User ID
  • Pay Frequency
  • Pay Frequency Code
  • Pay Group
  • Pay Group Code
  • Position
  • Position Class
  • Position Class Code
  • Position Funding Default CCOA
  • Position Funding Default CCOA FinU
  • Position Funding Default CCOA FinU Code
  • Position Number
  • Position Start Date
  • Reports To Employee
  • Reports To Identity Active Directory ID Current
  • Reports To Identity Phone Number Current
  • Reports To Position
  • Reports To Work Mobile Phone Number Current
  • Reports To Work Other Phone Number Current
  • Salary Grade
  • Salary Grade Code
  • Salary Plan
  • Salary Plan Code
  • Salary Step Number
  • Standard Hours
  • Union
  • Union Code
  • Vice Chancellor
  • Vice Chancellor Code



View Your Requested Enhancements


Ui expand
titleAll Views Containing Basic Demographic Information

All Views Containing Basic Demographic Information

Epic:  

Jira Legacy
serverITS PRO
serverIdebe8394f-6d75-344c-8d9c-717cb778a1eb
keyEAHE-2584

SNOW ticket(s) addressed: CS1274047, CS1262966

Added the following new fields:

  • Employee Home Phone Number AsOf                             
  • Employee Home Phone Number Current
  • Employee Phone Number AsOf
  • Employee Phone Number Current
  • Employee Work LBNL International Phone Number AsOf          
  • Employee Work LBNL International Phone Number Current
  • Employee Work LBNL International Phone Preferred Count AsOf
  • Employee Work LBNL International Phone Preferred Count Current
  • Employee Work LBNL International Phone Preferred Flag AsOf  
  • Employee Work LBNL International Phone Preferred Flag Current
  • Employee Work Mobile Phone Number AsOf                      
  • Employee Work Mobile Phone Number Current
  • Employee Work Mobile Phone Preferred Count AsOf             
  • Employee Work Mobile Phone Preferred Count Current
  • Employee Work Mobile Phone Preferred Flag AsOf              
  • Employee Work Mobile Phone Preferred Flag Current
  • Employee Work Other Phone Number AsOf                       
  • Employee Work Other Phone Number Current
  • Employee Work Other Phone Preferred Count AsOf              
  • Employee Work Other Phone Preferred Count Current
  • Employee Work Other Phone Preferred Flag AsOf               
  • Employee Work Other Phone Preferred Flag Current
  • Reports To Identity Phone Number Current
  • Reports To Work Mobile Phone Number Current
  • Reports To Work Other Phone Number Current

Impacted Views:

  • EAH-DeductionBalance-View
  • EAH-Degree-View
  • EAH-EarningsBalance-View
  • EAH-EmergancyContact-View
  • EAH-GeneralDeductionDetail-View
  • EAH-JobEarnsDist-View
  • EAH-License-View
  • EAH-PayrollDeductionDetail-View
  • EAH-PayrollEarningsDetail-View
  • EAH-PayrollSpecialEarningsDetail-View
  • EAH-PayrollTaxDetail-View
  • EAH-Payroll-View
  • EAH-Tax1042Balance-View
  • EAH-TaxBalance-View
  • EAH-UCRole-View



Ui expand
titleEAH-EmployeeDemographics-View

EAH-EmployeeDemographics-View

Epic:  

Jira Legacy
serverITS PRO
serverIdebe8394f-6d75-344c-8d9c-717cb778a1eb
keyEAHE-2547

SNOW ticket(s) addressed: CS1274047

Added the following new fields:

  • Employee Home Phone Number Current
  • Employee Work LBNL International Phone Number Current
  • Employee Work LBNL International Phone Preferred Count Current
  • Employee Work LBNL International Phone Preferred Flag Current
  • Employee Work Mobile Phone Number Current
  • Employee Work Mobile Phone Preferred Count Current
  • Employee Work Mobile Phone Preferred Flag Current
  • Employee Work Other Phone Number Current
  • Employee Work Other Phone Preferred Count Current 
  • Employee Work Other Phone Preferred Flag Current



Ui expand
titleEAH-PositionBudgetComparisonSummary-View

EAH-PositionBudgetComparisonSummary-View

Epic:  

Jira Legacy
serverITS PRO
serverIdebe8394f-6d75-344c-8d9c-717cb778a1eb
keyEAHE-2569

SNOW ticket(s) addressed: CS1223264

The following fields were showing up as NULL in the view when the position is vacant. After review with the customer, the data will now show in the view regardless of the position vacancy.

  • Position Class

  • Position Class Code

  • Job Code

  • Job Code Description

  • Job Code Group Code

  • Job Code Group



Ui expand
titleEAH-PositionFunding-View

EAH-PositionFunding-View

Epic:  

Jira Legacy
serverITS PRO
serverIdebe8394f-6d75-344c-8d9c-717cb778a1eb
keyEAHE-2519

SNOW ticket(s) addressed: CS0394796, CS1274047

Added the following new fields:

  • Position Funding Last Updated Date
  • Reports To Identity Phone Number Current
  • Reports To Work Mobile Phone Number Current
  • Reports To Work Other Phone Number Current



Ui expand
titleEAH-PositionPerMonth-View

EAH-PositionPerMonth-View

Epic:  

Jira Legacy
serverITS PRO
serverIdebe8394f-6d75-344c-8d9c-717cb778a1eb
keyEAHE-2561

SNOW ticket(s) addressed:

Added the following new fields:

  • Employee Record

  • Position Most Recent Incumbent Employee Record

  • Position Prior Incumbent Employee Record



Ui expand
titleEAH-Workforce-View

EAH-Workforce-View

Epic:  

Jira Legacy
serverITS PRO
serverIdebe8394f-6d75-344c-8d9c-717cb778a1eb
keyEAHE-2548

SNOW ticket(s) addressed: CS1176015, CS1263002, CS1274047

Logic update: Fields "FICA Status Employee Code" and "FICA Status Employee Code" were repointed from UCPath JOB data to the custom UCPath equivalent value on PS_UC_EMP_FICA. The custom calculated value is a more accurate version of the employee status and is used by the UCPath payroll office and payroll system.

Added the following new fields:

  • Employee Home Phone Number AsOf                             
  • Employee Home Phone Number Current
  • Employee Work LBNL International Phone Number AsOf          
  • Employee Work LBNL International Phone Number Current
  • Employee Work LBNL International Phone Preferred Count AsOf
  • Employee Work LBNL International Phone Preferred Count Current
  • Employee Work LBNL International Phone Preferred Flag AsOf  
  • Employee Work LBNL International Phone Preferred Flag Current
  • Employee Work Mobile Phone Number AsOf                      
  • Employee Work Mobile Phone Number Current
  • Employee Work Mobile Phone Preferred Count AsOf             
  • Employee Work Mobile Phone Preferred Count Current
  • Employee Work Mobile Phone Preferred Flag AsOf              
  • Employee Work Mobile Phone Preferred Flag Current
  • Employee Work Other Phone Number AsOf                       
  • Employee Work Other Phone Number Current
  • Employee Work Other Phone Preferred Count AsOf              
  • Employee Work Other Phone Preferred Count Current
  • Employee Work Other Phone Preferred Flag AsOf               
  • Employee Work Other Phone Preferred Flag Current
  • Reports To Identity Phone Number Current
  • Reports To Work Mobile Phone Number Current
  • Reports To Work Other Phone Number Current



Ui expand
titleEAH-WorkforceRestricted-View

EAH-WorkforceRestricted-View

Epic:  

Jira Legacy
serverITS PRO
serverIdebe8394f-6d75-344c-8d9c-717cb778a1eb
keyEAHE-2545

SNOW ticket(s) addressed: CS1274047

Added the following new fields:

  • Employee Home Mobile Phone Number AsOf
  • Employee Home Mobile Phone Number Current         
  • Employee Home Mobile Phone Preferred Count AsOf
  • Employee Home Mobile Phone Preferred Count Current
  • Employee Home Mobile Phone Preferred Flag AsOf
  • Employee Home Mobile Phone Preferred Flag Current 
  • Employee Home Phone Number AsOf                            
  • Employee Home Phone Number Current                           
  • Employee Work LBNL International Phone Number AsOf         
  • Employee Work LBNL International Phone Number Current        
  • Employee Work LBNL International Phone Preferred Count AsOf
  • Employee Work LBNL International Phone Preferred Count Current
  • Employee Work LBNL International Phone Preferred Flag AsOf 
  • Employee Work LBNL International Phone Preferred Flag Current
  • Employee Work Mobile Phone Number AsOf                     
  • Employee Work Mobile Phone Number Current                    
  • Employee Work Mobile Phone Preferred Count AsOf            
  • Employee Work Mobile Phone Preferred Count Current           
  • Employee Work Mobile Phone Preferred Flag AsOf             
  • Employee Work Mobile Phone Preferred Flag Current            
  • Employee Work Other Phone Number AsOf                      
  • Employee Work Other Phone Number Current                     
  • Employee Work Other Phone Preferred Count AsOf             
  • Employee Work Other Phone Preferred Count Current            
  • Employee Work Other Phone Preferred Flag AsOf              
  • Employee Work Other Phone Preferred Flag Current             
  • Reports To Identity Phone Number Current
  • Reports To Work Mobile Phone Number Current
  • Reports To Work Other Phone Number Current



Ui expand
titleEAH-WorkforceRestrictedPerMonth-View

EAH-WorkforceRestrictedPerMonth-View

Epic:  

Jira Legacy
serverITS PRO
serverIdebe8394f-6d75-344c-8d9c-717cb778a1eb
keyEAHE-2546

SNOW ticket(s) addressed: CS1274047

Added the following new fields:

  • Employee Home Mobile Phone Number            
  • Employee Home Mobile Phone Preferred Count   
  • Employee Home Mobile Phone Preferred Flag    
  • Employee Home Phone Number                             
  • Employee Work LBNL International Phone Number          
  • Employee Work LBNL International Phone Preferred Count 
  • Employee Work LBNL International Phone Preferred Flag  
  • Employee Work Mobile Phone Number                      
  • Employee Work Mobile Phone Preferred Count             
  • Employee Work Mobile Phone Preferred Flag              
  • Employee Work Other Phone Number                       
  • Employee Work Other Phone Preferred Count              
  • Employee Work Other Phone Preferred Flag               
  • Reports To Identity Phone Number 
  • Reports To Work Mobile Phone Number 
  • Reports To Work Other Phone Number



Customer Service Reminder

Warning

Data in UAT is not ready to be shared with end customers, is not considered completely validated and can change suddenly.  For optimal customer satisfaction, do not connect your production solutions to packages / data sources that are in UAT.  If you choose to share UAT items with end customer, be explicit that the data and report is in UAT and can change suddenly or be broken by UAT changes.


Warning

A duty cycle has been implemented for Hana QA.  During this time, Hana QA will not be available.  Please schedule your UAT work around this duty cycle.

  • Hana QA will not be available from 7pm-5am nightly
  • Hana QA will not be available Saturday and Sunday
  • Data loads will occur from 5am-10am on weekdays


Follow our Enhancement Testing Steps

Tip
Please use this UAT time to adjust your reports as needed prior to the Production release when your customers will be able to see any issues these enhancements cause. 
  • In Cognos DEV open your report and replace the current package with the package of the same name from the Team Content > Employee Activity Hub > EAH Analytics Packages UAT folder.  Run the report and select Hana QA.  Do not select Hana Prod as the report will fail.  Using the new package from the EAH Analytics Packages UAT folder will allow you to see the below enhancement.  EAH data is the same in Hana Prod and Hana QA.
  • Sign into Tableau Prod on your Tableau desktop tool and open your report.  Add a new data source with the same name and -QA at the end of the title.  Replace the original data source with the –QA data source.  Using the –QA data source will allow you to see the below enhancements.  EAH data is the same in Hana Prod and Hana QA. 

If you find an issue, please include in your email to busintel@ucsd.edu the following:

  • What browser are you using?
  • What environment are you using?  Cognos DEV, QA or PROD? 
  • What data source / package are you using?
  • What results were you expecting?