• Employment Exception Request (updated 7/15/24)
• Non-Student Tutor/Reader Exception Request Form

Attach the PDF to the Financial Support Exceptions Google Form

Review the Financial Support Calendar for review period and due dates.  Submit the Employment Exception Request Form prior to the start of the quarter.   They will be reviewed in order they are received. GEPA cannot guarantee that a request submitted after the deadline will be approved in time for the quarter's start.

Use ISIS and the Student Database to complete this section. 

Select the type of employment exception request from the drop-down.  If you are requesting to hire a Non-Student Tutor or Reader, please use the Division of Graduate Education and Postdoctoral Affairs Non-Student Tutor/Reader Exception Request Form.  

If you select Other, please address this in the Department Justification section.

• Academic Eligibility
• Over-50% Employment
• GSR Step Level Increase
• Use of Tutor Title Code (TC 2860)
• Blanket Exception
• Other (Please provide description in department justification on page 2)

The request should indicate all current and proposed title codes and percentages the student will hold during the applicable quarter/period of employment. 

Period of Employment

Appointment Information

Division of Graduate Education and Postdoctoral Affairs requires departments to certify that the student is in good academic standing, that the proposed employment will not detract from the student making good academic progress, and that the student’s academic advisor approves of the proposed employment. We also require that appointments and requests are aligned with all support funding policies.  See Graduate Student Funding Policy and this memo from 11/08/19 for details. In lieu of the student's academic advisor signing the exception request, the department may certify the advisor approves of the employment by checking the appropriate certification box. Please ensure you are confirming the employment package with the student's advisor before checking the box and submitting the exception request. 

If you are not able to certify one or more of the statements, please address them in the Department Justification section.

Describe the department's need or circumstances of this request.  Text will auto-shrink to fit in the box, but if you feel that more space is needed, please attach a separate document with this request.

Describe the student’s qualifications for this request.  

1. The Department should show that the student is truly outstanding – for example, for those proposed appointments over 50%, that include a Teaching Assistant or Associate appointment of any kind, the Department should include student teaching evaluations and/or CAPE reports demonstrating that the student has received consistently positive student evaluations.
   1. Where the student teaching evaluations or CAPES scores have scores of less than 75% in the last 2 academic years, departments should provide additional information in the letter addressing the low scores.  For example, the department could describe the concrete approaches they will use to improve the student’s teaching performance.
2. There must be a current departmental spring evaluation on file with GEPA indicating that the student is making excellent progress.  If the spring evaluation indicates any deficiencies, these should be addressed by the student’s academic department/group in the exception letter.

Text will auto-shrink to fit in the box, but if you feel that more space is needed, please attach a separate document with this request.

The request must be signed by the student’s academic Department Chair or Program Director, and all funding sources, and be approved by the student’s academic advisor. The form should always be signed by the academic Department Chair or Program Director and additional signatures will be required from all funding sources if student is employed outside of academic home department.

If there are more than three (3) departments employing the student, please attach an additional sheet for the additional signatures.

Electronic signatures are acceptable.