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Erin Kilburn

Erin Kilburn

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Date

Attendees

PMs

BSAs

Goals

  • sync on priorities, brainstorm

Discussion items

TimeItemWhoNotes
20m

ITS

  • Covid numbers are climbing again - may be additional mask mandates coming back
    • Could impact UC Tech - tbd
  • Make sure your desk is cleared out asap
      • lockers are available for use if needed
  • When timing and safety are appropriate, will try to align for team mtgs on a certain day
  • Hybrid feedback?
    • stage manager to help with mics, smart whiteboards helpful - hard to do design in hybrid
    • all zoom or all in person are still more productive
    • plans for smart whiteboards?
      • Lucidchart is best replacement
      • Lucid spark is easier for collaboration, but not worth the license
    • owl camera and mic helpful
  • confluence - plan to go to the cloud this year
    • some of clean up/prep we need to do is around storage, so expect more direction about cleaning up files
    • dont upload videos to collab

Amini, Mojgan (Deactivated) 



Kaltura demo

mediaspace.ucsd.edu

any zoom mtg that you save to the cloud, gets saved there

what happens when someone retires/separates?

  •  Paul Krueger to prep demo for how to save to Kaltura, how to set up shared spaces, manage permissions for videos



Priorities

  • Portfolio Management
  • Improve/increase use of quantitative measures 


Tactics

  • Mtgs with service owners, cleaning up existing Jira
    • Projects (focus is here for us)
    • Enhancement
    • Operations
Amini, Mojgan (Deactivated) 

Andreas

Ron Joyce - Angie

Denise Moore

Network - Paul helps with jira/confluence

Chuck Rose

Robyn Chadwick

Jeno

Alisa and Justin


 Load balancing project assignments across PMO - brainstorm

  • Hours estimated over duration of project
  • Number of project resources
  • ?



Thresholds / decision criteria for project approvals and PM resourcing - brainstorm




Near term changes

Quantitative measures

  • Rubric
  • Charter to data based form vs text 
  • Evaluation of projects internally on
    • % overdue
    • data hygiene (control report examples)

Standardization

  • Project checklist







Onboarding

  • 1:1 availability
  • PMO team frequency; is this day/time good?
  • Things to think about for our first 1:1
    • Background
    • Preferred projects (likes and dislikes)
    • Preferred methods of recognition
    • Preferred communication
    • Best/worse boss traits
    • Genie - three wishes
      • PMO
      • ITS
      • UCSD






Action items

  •