2022-07-22 PPMO Meeting notes

Priorities

• Portfolio Management
• Improve/increase use of quantitative measures 

Tactics

• Mtgs with service owners, cleaning up existing Jira
  • Projects (focus is here for us)
  • Enhancement
  • Operations

 Load balancing project assignments across PMO - brainstorm

• Hours estimated over duration of project
• Number of project resources
• ?

Thresholds / decision criteria for project approvals and PM resourcing - brainstorm

Near term changes

Quantitative measures

• Rubric
• Charter to data based form vs text 
• Evaluation of projects internally on
  • % overdue
  • data hygiene (control report examples)

Standardization

• Project checklist

Onboarding

• 1:1 availability
• PMO team frequency; is this day/time good?
• Things to think about for our first 1:1
  • Background
  • Preferred projects (likes and dislikes)
  • Preferred methods of recognition
  • Preferred communication
  • Best/worse boss traits
  • Genie - three wishes
    • PMO
    • ITS
    • UCSD