Student Database is the hub for all affairs pertaining to graduate students. This is where most information and tools for graduate student live, such as Academic History, Spring Evaluations, Doctoral/Thesis Committees, and more.
Requesting Access
- To gain access, you must have Single Sign-on (given to you by your department)
- Go to: https://student-db.grad.ucsd.edu
- Click “Other” at the top
- Click "Access Requests → Access Request Form"
- Your department manager will receive the request and can approve it via Student Database
Note: You will be required to complete FERPA (Family Educational Rights and Privacy Act) training prior to requesting access.
FERPA training is part of the Compliance and Required Training found here: https://blink.ucsd.edu/HR/training/compliance.html. Please refer to your supervisor with any questions concerning required training.
Adding a Department User
Once a department contact has their access request approved, the next step is to give them access to the Student Database applications. A department member who already has access to the tool will be able to add any staff or faculty.
- Go to the desired application
- Click on "Manage Users" on the top toolbar. This will bring you to a page where you can see all current users for your department
- Click on the "Add New User button"
- Enter their email, name, department, and role. Note that as you start typing their email, their name will pop up and auto-populate their email address and name
- Repeat for all the applications the user needs access to. Note that updating one application will not automatically update the others
