Student Database

Requesting Access

1. To gain access, you must have Single Sign-on (given to you by your department).
2. Go to: https://student-db.grad.ucsd.edu.
3. Click “Other” at the top­.
4. Click "Access Requests → Access Request Form".
5. Your department manager (MSO) will receive the request and can approve it via Student Database
   • IMPORTANT: The person listed as MSO on your program's contact page is the person who has authority to give approval.
   • If you need to add another person for approval authority, please contact Norienne Saign at nsaign@ucsd.edu).  

Note: You will be required to complete FERPA (Family Educational Rights and Privacy Act) training prior to requesting access.
FERPA training is part of the Compliance and Required Training found here: https://blink.ucsd.edu/HR/training/compliance.html.  Please refer to your supervisor with any questions concerning required training.

Adding a Department User

Once a department contact has their access request approved or if a change needs to be made (such as changing the person in the Department Chair role), the next step is to give them access to the Student Database applications. A department member who already has access to the tool will be able to add any staff or faculty.

1. Go to the desired application.
2. Click on "Manage Users" on the top toolbar. This will bring you to a page where you can see all current users for your department.
   
3. Click on the "Add New User button"
   
4. Enter their email, name, department, and role. Note that as you start typing their email, their name will pop up and auto-populate their email address and name.
5. Repeat for all the applications the user needs access to. Note that updating one application will not automatically update the others.