Change Major or Degree Aim

Owned by Norienne Saign
Last updated: Sep 27, 2024 by Kelsey Darvin
2 min read

The Change Major or Degree Aim tool is accessed through GEPA’s Student Database

This online tool is used for the following:

  • a student wants to change major codes (e.g., from EC77 to EC78)

  • a student wants to change degree aim (e.g., from MA to PhD, or MS to MBA)

  • a student wants to change both major code and degree aim (e.g., from MA in LA76 to PhD in HI75).

This tool is only used when there is no break in enrollment; if 1 quarter or more is missed, a General Petition for readmission is needed (see the Readmission page). [If the student is on a leave, the student must be returned from leave into the original program before the change major form can be submitted]

For requests to change departments/programs, the student’s current home department/program must initiate the request. After home department/program approval, it will be routed to the proposed program for final approval.

A student must be registered for the quarter in which the change is requested.

FAQs

Yes. However, the student must be a final admit (not provisional, not missing any admission documents). In addition, the change major/degree aim form cannot be processed during the first three weeks of the quarter due to its impact on data reporting.

Students just need to be enrolled in the effective quarter of the change major/degree aim. If changing to a new department, both the old and new departments must approve the new major.

The student needs to return from leave into the original major code and degree aim. Once the student is registered, the appropriate change major or degree aim form can be submitted.

No. You simply mark the “terminating” box on the Final Report Form. For accurate reporting purposes, the original degree aim of PhD must be retained.

The only exceptions are: 1) if the student is going to continue registering for a quarter or more as a master’s student before filing the degree; 2) if the student is changing from PhD in one department and completing the Master’s in another department.

*On the FAQ page, see the answers to “What is the process for submitting master's paperwork for a PhD student (master's along the way or terminal master's)” (under the Master’s (Academic) / Progress to Degree section) for more details on PhD students filing master’s degrees.

No. You simply submit the master’s degree Final Report Form and mark the “continue” box.