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Please view the following PDF with the full policy/procedure revisions, and you may review the FA22 GEPA Presentation for further guidance.
Academic Probation (based on department/program determination)
If a student is not meeting program expectations for satisfactory progress towards degree requirements and/or due to performance concerns (based on department/program determination), the graduate program should provide written notification to the student to place a student on academic probation. To place a student on probation, the Graduate Council requires that the program provide the following information in writing to the student:
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Request to lift a GEPA probation hold: For information on how to request lifting a probation hold placed by GEPA, please refer to the Exception Letters and Petitions page, under "Example: Lift Academic Probation Hold."
Academic Disqualification
A graduate student may be disqualified from continuing in the graduate program for a variety of reasons, including:
Failure to maintain the minimum cumulative grade point average (3.0) required by the Academic Senate to remain in good standing (note that some programs may require a higher grade point average).
Failure to satisfy examination requirements, as defined by the graduate program
Lack of sufficient progress toward the completion of degree requirements, as defined by the graduate program
Not advancing to candidacy or completing the degree, within the established time limits
Exceeding the total registered time limit to complete the degree requirements, as defined by the graduate program
Poor performance in core courses, as defined by the graduate program
Failure to secure and maintain acceptance by an eligible faculty member who agrees to supervise the student’s research and to serve as chair of the dissertation committee, within the time period specified by the graduate program
Failure to adhere to expectations of professional conduct in the research environment. (Note: Disciplinary problems and other infractions that fall within the scope of the Office of Student Conduct should be referred through the Non-Academic Misconduct Report process).
Procedure for Academic Disqualification: If a graduate program assesses a student’s performance as unsatisfactory, the program should proceed to issue a notification letter to inform the student of their academic probation status (see above details). In most cases, a notification letter and probation status of at least one quarter is expected before the student can be recommended for dismissal from the program, except in cases of serious student conduct or academic integrity violations (See policies related to “Integrity of Scholarship” and “Student Conduct”).
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Important Note: There is a separate process that must be followed to end a GSR or TA appointment based on performance issues. Please consult with Labor Relations as soon as possible to initiate the disciplinary process outlined in the Collective Bargaining Agreement (CBA).
Resources
If the program is concerned for the student following a dismissal outcome, please complete a Triton Concern Form and the Student Affairs Case Management (SACM) team will conduct outreach to the student.
If the student has questions about their UC Student Health Insurance coverage , please direct them to contact Student Health directly with questions: https://shwadmin.ucsd.edu/uc-ship/index.html
If the student has questions about their campus housing , please direct them to contact HDH Graduate Family Housing: https://hdhgradfamilyhousing.ucsd.edu/