Page Comparison

Internal BFS teams

•  Rebe James
•  Ana Portlock

Ana + Rebe

Blink page: https://blink.ucsd.edu/finance/resources-training/training/ogl-implementation.html

•  Rebe James To be added to blink page: https://ucsdcloud-my.sharepoint.com/personal/rejames_ucsd_edu/_layouts/15/onedrive.aspx?id=%2Fpersonal%2Frejames%5Fucsd%5Fedu%2FDocuments%2FBlink&view=0
•  Ana Portlock updating list of guides

Blink/All Audiences

•  Rebe James
•  Ana Portlock

•  Rebe James

Best Practices for Creating Guides….Guide (in collab and a doc)

• steps or not?

• writing style

• colors

• conditions? timer?

• autoload feature

  • conditions are tbd

Content Creators/Internal OGL Team

•  Ana Portlock
•  Rebe James

Internal OGL team/email

•  Rebe James
•  Ana Portlock

•  Rebe James
•  

  Status
  colour Green title sent

Internal OE team

•  Rebe James
•  Ana Portlock

Ana + Rebe

Internal OGL team/email

•  Rebe James
•  Ana Portlock

•  Rebe James
•  

  Status
  colour Green title sent

Internal OE team

•  Rebe James
•  Ana Portlock

Rebe’s Notes

Internal OGL team/email

•  Rebe James
•  Ana Portlock

•  Rebe James
•  

  Status
  colour Green title sent

Cheryl Ross/Email

•  Davyda Johnson
•  Ana Portlock

•  Ana Portlock

OGL team

•  Rebe James
•  Ana Portlock

•  Rebe James
•  

  Status
  colour Green title sent

CLT/Zoom Presentation

•  Rebe James
•  Ana Portlock

1/24/24

•  Ana Portlock
•  

  Status
  colour Green title delivered

•  Weekly sessions topics still needed
•  OGL guides need to be inputed

Campus/Blink

•  Davyda Johnson
•  Ana Portlock

1/26/24

•  Rebe James
•  

  Status
  colour Blue title in progress

https://www.canva.com/design/DAF6Kc0o944/nCgmTppYGcwL6oa7onLMRQ/edit?utm_content=DAF6Kc0o944&utm_campaign=designshare&utm_medium=link2&utm_source=sharebutton https://ucsdcloud-my.sharepoint.com/personal/financesupport_ucsd_edu/_layouts/15/onedrive.aspx?id=%2Fpersonal%2Ffinancesupport%5Fucsd%5Fedu%2FDocuments%2FOracle%20Guided%20Learning%2FOGL%20One%20Page%20Guide%2Epdf&parent=%2Fpersonal%2Ffinancesupport%5Fucsd%5Fedu%2FDocuments%2FOracle%20Guided%20Learning&ga=1

Campus/Email, Blink, All Comms (link from google drive)

•  Davyda Johnson
•  Ana Portlock

•  Rebe James
•  

  Status
  title ready

Tuesday Weekly Digest + CoP Teams post:

•  Week 1: January 23, 2024

  Status
  colour Green title PUBLISHED

•  Week 2: January 31, 2023

  Status
  colour Green title PUBLISHED

  + add one-pager (update link)
•  Week 3: February 7, 2024

  Status
  colour Green title PUBLISHED

•  Week 4: February 14, 2024

  Status
  colour Green title PUBLISHED

•  Week 5: February 21, 2024

  Status
  colour Green title PUBLISHED

•  Week 6: February 26, 2024

  Status
  colour Green title published

Campus/Internal and External Channels

•  Ana Portlock
•  Rebe James

•  Rebe James

message to content developers about OGL-lead q+a session: email draft (include ashlyn)

OGL content developers/email

•  Rebe James
•  Ana Portlock

•  Ana Portlock

OGL testers/internal

•  Rebe James
•  Ana Portlock

•  Rebe James
•  

  Status
  colour Green title sent

Oracle Guided Learning Introductory Presentation Email:

•  Allorah
•  Adam
•  BFG
•  eCLT (all BFS staff)

Email/Internal Leaders

•  Rebe James
•  Ana Portlock

•  Rebe James

Update to core team:

•  link to blink; all resources can be found here, please let us know if there is anything else we can provide.
•  one pager
•  action item: titles in tracker are still not matching what is in OGL. Please update as soon as possible (please remove “How to” and similiar phrasing from titles).

entire OGL team

•  Rebe James
•  Ana Portlock

•  Rebe James

SIO Meeting: Review OGL Presentation

•  links to blink and one-pager ready to go
•  add links to all follow-up communications

SIO faculty assistants and fund managers

•  Rebe James
•  Ana Portlock

•  Ana Portlock

All BFS OGL Meeting:

•  links to blink and one-pager ready to go
•  add links to all follow-up communications
•  update if needed for all of BFS

All BFS Staff

•  Rebe James
•  Ana Portlock

•  Rebe James
•  Ana Portlock

CBO (Campus Budget Office) Staff Meeting (2/14):

•  links to blink and one-pager ready to go
•  add links to all follow-up communications

Campus Budget Office

•  Rebe James
•  Ana Portlock

•  Ana Portlock

Oracle Training Monthly Meeting Summary:

•  for OGL updates
•  consolidated executive level summary for Cheryl

BFS Training and Guidance Team

•  Ana Portlock
•  Rebe James

2/12

2/13

2/13 following eCLT

•  Ana Portlock

Academic Affairs Fiscal Contact Meeting (Adam Diprofio) presentation:

•  links to blink and one-pager ready to go
•  add links to all follow-up communications

Academic Affairs Fiscal Contact Meeting attendees

•  Rebe James
•  Ana Portlock

2/20/24 (10:30 or 11AM)

•  Ana Portlock

FIS Finacial Information System Finance Governance Meeting:

finance governance meeting attendees

•  Rebe James
•  Ana Portlock

2/26 (10AM to 11AM)

•  Ana Portlock

Content/Training Strategy Meetings (2/8) and (2/28)

2/8 Meeting

•  Ideas for allignment with training rollout
•  Examples linking from OGL
•  When are they rolling out new modules? How do we support?

2/28 Meeting

•  synching up on published training
•  training section on the sidebar
•  how to link to existing guides
•  overarching strategy (when? where? how?)

Ashlyn Bernal, Christina Putrov, Kacy Marume

•  Rebe James
•  Ana Portlock

•  2/7
•  2/27

•  2/8
•  2/28

2/29/28

•  Ana Portlock

OGL Promotion: https://snqa.ucsd.edu/now/nav/ui/classic/params/target/%24pa_dashboard.do

•  services and support banner
•  link to blink page

All BFS/Blink Page

•  Rebe James
•  Ana Portlock

2/14

2/21

2/21

•  Rebe James

OGL Office Hours: (Week 1) Introduction to Oracle Guided Learning (OGL) Presentation

• Overview of OGL and its significance in learning and development.

• Key features and benefits for users.

• How OGL enhances the learning experience.

• Accessing and navigating OGL guides.

•  We need a content developer to conduct the guide walk-through Ana Portlock lmk who you suggest

All BFS/Zoom

•  Rebe James
•  Ana Portlock

2/15

2/21

2/21

•  Rebe James
•  Ana Portlock
•  TBD Content Developer

OGL Office Hours: (Week 2) Issues + Questions (Demo + Presentation)

• Identifying common issues users may encounter with OGL.

• Live demonstration to troubleshoot common problems.

• Interactive Q&A session to address participant queries.

• Tips and best practices for effective use.

• Highlighting that not all guides are accessible; dependant on your role

All BFS/Zoom

•  Rebe James
•  Ana Portlock

•  Ana Portlock
•  Rebe James

https://docs.google.com/document/d/1cuHNI0kb6efnR9em0akHohiureGIwcpfjf9rmrHrdNM/edit?usp=sharing

eCLT/In-person meeting

•  Rebe James
•  Ana Portlock

•  Rebe James

Week 3: Which Guides are accessible to whom

Ana Portlock or are we canceling? lol

All BFS/Zoom

•  Rebe James
•  Ana Portlock

3/5

•  Rebe James
•  Ana Portlock

Post-OGL Launch Presentation

•  FIS Streering Meeting Presentation

As needed

•  Rebe James
•  Ana Portlock

•  Ana Portlock

Content Strategy Meeting (OGL included)

Internal/Content Strategy Meeting

•  Rebe James
•  Ana Portlock

•  Ana Portlock
•  Rebe James