Phase 1 Comms

Internal BFS teams

In progress

phase 1

done

Ana + Rebe

Blink page: https://blink.ucsd.edu/finance/resources-training/training/ogl-implementation.html

Blink/All Audiences

ver 1 done

1/30/24

Ver 1 done

1/31/24

in progress

ver 2

Best Practices for Creating Guides….Guide (in collab and a doc)

• steps or not?

• writing style

• colors

• conditions? timer?

• autoload feature

  • conditions are tbd

Content Creators/Internal OGL Team

not started

not published

Internal OGL team/email

Completed

Completed

done

Internal OE team

completed

completed

done

Ana + Rebe

Internal OGL team/email

completed

completed

done

Internal OE team

completed

completed

done

Rebe’s Notes

Internal OGL team/email

completed

completed

done

Cheryl Ross/Email

completed

Done

done

Pt 2

OGL team

completed

completed

done

+ CLT summary version

CLT/Zoom Presentation

Completed

completed

1/24/24

done

Campus/Blink

completed

1/26/24

Ver 1 complete

info needed

https://www.canva.com/design/DAF6Kc0o944/nCgmTppYGcwL6oa7onLMRQ/edit?utm_content=DAF6Kc0o944&utm_campaign=designshare&utm_medium=link2&utm_source=sharebutton https://ucsdcloud-my.sharepoint.com/personal/financesupport_ucsd_edu/_layouts/15/onedrive.aspx?id=%2Fpersonal%2Ffinancesupport%5Fucsd%5Fedu%2FDocuments%2FOracle%20Guided%20Learning%2FOGL%20One%20Page%20Guide%2Epdf&parent=%2Fpersonal%2Ffinancesupport%5Fucsd%5Fedu%2FDocuments%2FOracle%20Guided%20Learning&ga=1

Campus/Email, Blink, All Comms (link from google drive)

completed 1/22/24

completed

DONE

Tuesday Weekly Digest + CoP Teams post:

Campus/Internal and External Channels

1/23/24

1/31/24

2/7/24

2/14/24

2/21/24

2/26/24

1/23/24

1/31/24

2/7/24

2/14/24

2/21/24

2/26/24

PUBLISHED

message to content developers about OGL-lead q+a session: email draft (include ashlyn)

OGL content developers/email

Completed

completed

done

1/29/24

+ email

OGL testers/internal

Completed

completed

done

1/25/24

Oracle Guided Learning Introductory Presentation Email:

Email/Internal Leaders

completed

completed

done

1/31/24

Update to core team:

entire OGL team

completed

2/5/24

completed

2/5/24

done

SIO Meeting: Review OGL Presentation

SIO faculty assistants and fund managers

completed

2/1/24

completed

2/1/24

done

All BFS OGL Meeting:

All BFS Staff

completed

2/1/24

completed

2/1/24

done

CBO (Campus Budget Office) Staff Meeting (2/14):

Campus Budget Office

completed

2/1/24

completed

2/14/24

done

Oracle Training Monthly Meeting Summary:

BFS Training and Guidance Team

done

2/12

done

2/13

2/13 following eCLT

Academic Affairs Fiscal Contact Meeting (Adam Diprofio) presentation:

Academic Affairs Fiscal Contact Meeting attendees

completed

2/15/24

ready

2/20/24 (10:30 or 11AM)

FIS Finacial Information System Finance Governance Meeting:

finance governance meeting attendees

completed

2/15/24

ready

2/26 (10AM to 11AM)

Content/Training Strategy Meetings (2/8) and (2/28)

2/8 Meeting

2/28 Meeting

Ashlyn Bernal, Christina Putrov, Kacy Marume

presented

2/29/28

OGL Promotion: https://snqa.ucsd.edu/now/nav/ui/classic/params/target/%24pa_dashboard.do

All BFS/Blink Page

done

2/14

done

2/21

published

2/21

OGL Office Hours: (Week 1) Introduction to Oracle Guided Learning (OGL) Presentation

• Overview of OGL and its significance in learning and development.

• Key features and benefits for users.

• How OGL enhances the learning experience.

• Accessing and navigating OGL guides.

All BFS/Zoom

done

2/15

done

2/21

presented

2/21

OGL Office Hours: (Week 2) Issues + Questions (Demo + Presentation)

• Identifying common issues users may encounter with OGL.

• Live demonstration to troubleshoot common problems.

• Interactive Q&A session to address participant queries.

• Tips and best practices for effective use.

• Highlighting that not all guides are accessible; dependant on your role

All BFS/Zoom

completed

2/24/24

completed

2/24/24

done

2/28/24

https://docs.google.com/document/d/1cuHNI0kb6efnR9em0akHohiureGIwcpfjf9rmrHrdNM/edit?usp=sharing

eCLT/In-person meeting

completed

2/12/24

completed

2/12/24

done

2/13/24

Week 3: Which Guides are accessible to whom

@Ana Portlock or are we canceling? lol

All BFS/Zoom

Not started

3/4

not started

3/5

scheduled

3/6/24 zoom

Post-OGL Launch Presentation

As needed

completed

2/29/24

completed

2/29/24

done

2/29/24

Content Strategy Meeting (OGL included)

Internal/Content Strategy Meeting

done

done

presented